2009-108ORDINANCE NO. _ ZM IOf
AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT (PSA) WITH IMS INFRASTRUCTURE MANAGEMENT SERVICES,
LLC FOR AN AUTOMATED ROADWAY INSPECTION AND EVALUATION AS SET FORTH
IN THE CONTRACT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING FOR AN EFFECTIVE DATE (RFSP 4091 AWARDED TO IMS
INFRASTRUCTURE MANAGEMENT SERVICES, LLC IN AN AMOUNT NOT TO EXCEED
$347,250).
WHEREAS, The professional services provider (the "Provider) mentioned in this ordinance
is being selected as the most highly qualified on the basis of its demonstrated competence and
qualifications to perform the proposed professional services; and
WHEREAS, The fees under the proposed contract are fair and reasonable and are consistent
with and not higher than the recommended practices and fees published by the professional
associations applicable to the Provider's profession and such fees do not exceed the maximum
provided by law; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. The City Manager, or his designee, is hereby authorized to enter into a
professional service contract with IMS Infrastructure Management Services, to provide professional
engineering and related services for an Automated Roadway Inspection Evaluation, a copy of which
is attached hereto and incorporated by reference herein.
SECTION II. The City Manager, or his designee, is authorized to expend funds as required
by the attached contract.
SECTION III. The findings in the preamble of this ordinance are incorporated herein by
reference.
SECTION IV. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the day of ,2009.
MARK A. BU G S, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY:
4-0RD- 4091
PROFESSIONAL SERVICES AGREEMENT
FOR ARCHITECT OR ENGINEER
THIS AGREEMENT is made and entered into as of the day of
Acluk 20~, by and between the City of Denton, Texas, a Texas
munici 1 orporation, with its principal office at 215 East McKinney Street, Denton,
Denton County, Texas 76201, hereinafter called "Owner" and IMS Infrastructure
Management Services, LLC, with its corporate office at 116 N. Roosevelt Ave, Ste 131,
Chandler, AZ 85226 hereinafter called "Design Professional," acting herein, by and
through their duly authorized representatives.
In consideration of the covenants and agreements herein contained, the parties hereto do
mutually agree as follows:
SECTION 1
EMPLOYMENT OF DESIGN PROFESSIONAL
The Owner hereby contracts with the Design Professional, a licensed Texas
architect or engineer, as an independent contractor. The Design Professional hereby
agrees to perform the services as described herein and in the Proposal, the General
Conditions, and other attachments to this Agreement that are referenced in Section 3, in
connection with the Project. The Project shall include, without limitation, all services
described in Appendix A of this agreement at the negotiated price. The purpose of this
project is to complete a citywide pavement condition update. The Design Professional
shall utilize a Laser RST, Falling Weight Deflectometer, and Ground Penetrating radar to
accomplish such a task.
SECTION 2
COMPENSATION
The Owner shall compensate the Design Professional as follows:
2.1 BASIC SERVICES
2.1.1 For Basic Services, the total compensation shall be $347,250 for those items 1
through 25 and item 26 inclusive as enumerated on page "a", which is a part of the listing of
items as further defined and provided for within Attachment A "Scope of Work
Memorandum". Item 26 shall be started by the Design Professional only upon written
authorization by the Owner and shall be satisfactorily completed within the terms of this
agreement.
2.1.2 Owner shall pay compensation to Design Professional for the Services performed
under this agreement according to the fee schedule, or unit rate table, presented in
Appendix A.
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Design Professional may invoice Owner monthly and payment is due upon receipt of
invoice. The Invoice shall follow the fee schedule and be based on percentage complete
of each item as listed in attachment A "Scope of Work Memorandum" for items I
through 25 and any additional item(s) authorized in writing by the Owner. Owner shall
notify Design Professional in writing, at the address above, within 20 business days of the
date of the invoice if Owner objects to any portion of the charges on the invoice and shall
pay the undisputed portion.
Owner agrees to comply with existing State of Texas laws pertaining to delinquent and
late payments.
2.2 ADDITIONAL SERVICES
2.2.1 Items 27 through 31, as provided within Attachment A, are considered
additional services and will only be performed upon written authorization of each by
the Owner; shall be satisfactorily completed within the terms of this agreement and for
each cost(s) for each item as indicated. Compensation for Additional Services in
addition to those indicated in Attachment A is addressed in Appendix B of this
agreement as an hourly rate schedule.
SECTION 3
ENTIRE AGREEMENT
This Agreement includes this executed agreement and the following documents all of which
are attached hereto and made a part hereof by reference as if fully set forth herein:
I) "City of Denton General Conditions to Agreement for Architectural or Engineering
Services."
II) Addendums to the "City of Denton General Conditions to Agreement for
Architectural or Engineering Services." - NONE provided by the Design Engineer, none
attached.
III) Attachments:
1) A - Scope of Work Memorandum, pages 1-6 & a-b
2) B - document titled "Hourly Rates"
3) C - document titled "2009 Project Schedule",
as well as the following items:
IV) City of Denton RFSP #4091
V) The Design Professional's Proposal titled "Proposal, City of Denton "RFSP #4091-
Engineering Analysis of Automated Roadway Evaluation" Thursday, September 40',
2008 @ 2:OOPM"
being on file with and in the office of the Owner's Purchasing Agent.
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This Agreement is signed by the parties hereto effective as of the date first above written.
CITY OF DENTON
BY
G RGE C. CA BELL
CITY MANAGER
ATTEST:
JE IFER WALTERS, ITY SECRETARY
BY:
APPR VEDA TO LEGAL FORM:
JOHN KNIGHT, CITY ATTORNEY
BY:
IMS Infrastructure Management S ices, LLC
BY:
St he S President
WITNESS:
BY:
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CITY OF DENTON
GENERAL CONDITIONS
TO
AGREEMENT FOR ARCHITECTURAL OR ENGINEERING SERVICES
ARTICLE 1. ARCHITECT OR ENGINEER'S RESPONSIBILITIES
1.l The Architect or Engineer's services consist of those services for the Project (as defined in the agreement (the "Agreement") and proposal (the "Proposal") to which these
General Conditions are attached) performed by the Architect or Engineer (hereinafter called the "Design Professional") or Design Professional's employees and consultants as
enumerated in Articles 2 and 3 of these General Conditions as modified by the Agreement and Proposal (the "Services").
1.2 The Design Professional will perform all Services as an independent contractor to the prevailing professional standards consistent with the level of care and skill ordinarily
exercised by members of the same profession currently practicing in the same locality under similar conditions, including reasonable, informed judgments and prompt timely
actions (the "Degree of Care"). The Services shall be performed as expeditiously as is consistent with the Degree of Care necessary for the orderly progress of the Project.
Upon request of the Owner, the Design Professional shall submit for the Owners approval a schedule for the performance of the Services which may be adjusted as the Project
proceeds, and shall include allowances for periods of time required for the Owner's review and for approval of submissions by authorities having jurisdiction over the Project.
Time limits established by this schedule and approved by the Owner shall not, except for reasonable cause, be exceeded by the Design Professional or Owner, and arry
adjustments to this schedule shall be mutually acceptable to both parties.
ARTICLE 2 SCOPE OF BASIC SERVICES
2.1 BASIC SERVICES DEFINED The Design Professional's Basic Services consist of those described in Sections 2.2 through 2.6 of these General Conditions and include
without limitation normal structural, civil, mechanical and electrical engineering services and any other engineering services necessary to produce a complete and accurate set of
Construction Documents, as described by and required in Section 2.4. The Basic Services may be modified by the Agreement.
2.2 SCHEMATIC DESIGN PHASE
2.2.1 The Design Professional, in consultation with the Owner, shall develop a written program for the Project to ascertain Owners needs and to establish the
requirements for the Project.
2.2.2 The Design Professional shall provide a preliminary evaluation of the Owner's program, construction schedule and construction budget requirements, each in
terms ofthe other, subject to the limitations set forth in Subsection 5.2.1.
2.2.3 The Design Professional shall review with the Owner alternative approaches to design and construction of the Project.
2.2.4 Based on the mutually agreed-upon program, schedule and construction budget requirements, the Design Professional shall prepare, for approval by the Owner,
Schematic Design Documents consisting of drawings and other documents illustrating the scale and relationship of Project components. The Schematic Design shall
contemplate compliance with all applicable laws, statutes, ordinances, codes and regulations.
2.2.5 The Design Professional shall submit to the Owner a preliminary detailed estimate of Construction Cost based on current area, volume or other unit costs and
which indicates the cost of each category of work involved in constructing the Project and establishes an elapsed time factor for the period of time from the
commencement to the completion of construction.
2.3 DESIGN DEVELOPMENT PHASE
2.3.1 Based on the approved Schematic Design Documents and any adjustments authorized by the Owner in the program, schedule or construction budget, the Design
Professional shall prepare for approval by the Owner, Design Development Documents consisting of drawings and other documents to fix and describe the size and
character of the Project as to architectural, structural, mechanical and electrical systems, materials and such other elements as may be appropriate, which shall comply
with all applicable laws, statutes, ordinances, codes and regulations. Notwithstanding Owners approval of the documents, Design Professional represents that the
Documents and specifications will be sufficient and adequate to fulfill the purposes of the Project.
2.3.2 The Design Professional shall advise the Owner of any adjustments to the preliminary estimate of Construction Cost in a further Detailed Statement as described
in Section 2.2.5.
2.4 CONSTRUCTION DOCUMENTS PHASE
2.4.1 Based on the approved Design Development Documents and any further adjustments in the scope or quality of the Project or in the construction budget
authorized by the Owner, the Design Professional shall prepare, for approval by the Owner, Construction Documents consisting of Drawings and Specifications setting
forth in detail requirements for the construction of the Project, which shall comply with all applicable laws, statutes, ordinances, codes and regulations.
2.4.2 The Design Professional shall assist the Owner in the preparation of the necessary bidding or procurement information, bidding or procurement forms, the
Conditions of the contract, and the form of Agreement between the Owner and contractor.
2.4.3 The Design Professional shall advise the Owner of arty adjustments to previous preliminary estimates of Construction Cost indicated by changes in requirements
or general market conditions.
2.4.4 The Design Professional shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of govemmental
authorities having jurisdiction over the Project.
2.5 CONSTUCCION CONTRACT PROCUREMENT
2.5.1 The Design Professional, following the Owner's approval of the Construction Documents and of the latest preliminary detailed estimate of Construction Cost,
shall assist the Owner in procuring a construction contract for the Project through any procurement method that is legally applicable to the Project including without
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limitation, the competitive sealed bidding process. Although the Owner will consider the advice of the Design Professional, the award of the construction contract is in
the sole discretion of the Owner.
2.5.2 If the construction contract amount for the Project exceeds the total construction cost of the Project as set forth in the approved Detailed Statement of Probable
Construction Costs of the Project submitted by the Design Professional, then the Design Professional, at its sole cost and expense, will revise the Construction
Documents as may be required by the Owner to reduce or modify the quantity or quality of the work so that the total construction cost of the Project will not exceed
the total construction cost set forth in the approved Detailed Statement of Probable Construction Costs.
2.6 CONSTRUCTION PHASE - ADMINISTRATION OF THE CONSTRUCTION CONTRACT
2.6.1 The Design Professional's responsibility to provide Basic Services for the Construction Phase under this Agreement commences with the award of the Contract
for Construction and terminates at the issuance to the Owner of the final Certificate for Payment, unless extended under the terms of Subsection 8.3.2.
2.6.2 The Design Professional shall provide detailed administration of the Contract for Construction as set forth below. For design professionalss the administration
shall also be in accordance with AIA document A201, General Conditions of the Contract for Construction, current as of the date of the Agreement as may be
amended by the City of Denton special conditions, unless otherwise provided in the Agreement. For engineers the administration shall also be in accordance with the
Standard Specifications for Public Works Construction by the North Central Texas Council of Govemments, current as of the date of the Agreement, unless otherwise
provided in the Agreement.
2.6.3 Construction Phase duties, responsibilities and limitations of authority of the Design Professional shall not be restricted, modified or extended without written
agreement of the Owner and Design Professional.
2.6.4 The Design Professional shall be a representative of and shall advise and consult with the Owner (1) during construction, and (2) at the Owners direction from
time to time during the correction, or warranty period described in the Contract for Construction. The Design Professional shall have authority to act on behalf of the
Owner only to the extent provided in the Agreement and these General Conditions, unless otherwise modified by written instrument
2.6.5 The Design Professional shall observe the construction site at least one time a week, while construction is in progress, and as reasonably necessary while
construction is not in progress, to become familiar with the progress and quality of the work completed and to determine if the work is being performed in a manner
indicating that the work when completed will be in accordance with the Contract Documents. Design Professional shall provide Owner a written report subsequent to
each on-site visit. On the basis of on-site observations the Design Professional shall keep the Owner informed of the progress and quality of the work, and shall
exercise the Degree of Care and diligence in discovering and promptly reporting to the Omer any observable defects or deficiencies in the work of Contractor or any
subcontractors. The Design Professional represents that he will follow Degree of Care in performing all Services under the Agreement. The Design Professional shall
promptly correct any defective designs or specifications famished by the Design Professional at no cost to the Owner. The Owner's approval, acceptance, use of or
payment for all or any part of the Design Professional's Services hereunder or of the Project itself shall in no way alter the Design Professional's obligations or the
Owners rights hereunder.
2.6.6 The Design Professional shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or
procedures, or for safety precautions and programs in connection with the work. The Design Professional shall not be responsible for the Contractors schedules or
failure to carry out the work in accordance with the Contract Documents except insofar as such failure may result from Design Professional's negligent acts or omis-
sions. The Design Professional shall not have control over or charge of acts or omissions of the Contractor, Subcontractors, or their agents or employees, or of any
other persons performing portions of the work.
2.6.7 The Design Professional shall at all times have access to the work wherever it is in preparation or progress.
2.6.8 Except as may otherwise be provided in the Contract Documents or when direct communications have been specially authorized, the Owner and Contractor
shall communicate through the Design Professional. Communications by and with the Design Professional's consultants shall be through the Design Professional.
2.6.9 Based on the Design Professional's observations at the site of the work and evaluations of the Contractor's Applications for Payment, the Design Professional
shall review and certify the amounts due the Contractor.
2.6. 10 The Design Professional's certification for payment shall constitute a representation to the Owner, based on the Design Professional 's observations at the site as
provided in Subsection 2.6.5 and on the data comprising the Contractors Application for Payment, that the work has progressed to the point indicated and that the
quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject to minor deviations from the Contract Documents cor-
rectable prior to completion and to specific qualifications expressed by the Design Professional. The issuance of a Certificate for Payment shall further constitute a
representation that the Contractor is entitled to payment in the amount certified. However, the issuance of a Certificate for Payment shall not be a representation that
the Design Professional has (1) reviewed construction means, methods, techniques, sequences or procedures, or (2) ascertained how or for what purpose the Contractor
has used money previously paid on account of the Contract Sum.
2.6.11 The Design Professional shall have the responsibility and authority to reject work which does not conform to the Contract Documents. Whenever the Design
Professional considers it necessary or advisable for implementation of the intent of the Contract Documents, the Design Professional will have authority to require
additional inspection or testing of the work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or
completed. However, neither this authority of the Design Professional nor a decision made in good faith either to exercise or not exercise such authority shall give rise
to a duty or responsibility of the Design Professional to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons
performing portions of the work.
2.6.12 The Design Professional shall review and approve or take other appropriate action upon Contractors submittals such as Shop Drawings, Product Data and
Samples for the purpose of (1) determining compliance with applicable laws, statutes, ordinances and codes; and (2) determining whether or not the work, when
completed, will be in compliance with the requirements of the Contract Documents. The Design Professional shall act with such reasonable promptness to cause no
delay in the work or in the construction of the Omer or of separate contractors, while allowing sufficient time in the Design Professional's professional judgment to
permit adequate review. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions
and quantities or for substantiating instructions for installation or performance of equipment or systems designed by the Contractor, all of which remain the
responsibility of the Contractor to the extent required by the Contract Documents. The Design Professional's review shall not constitute approval of safety precautions
or, unless otherwise specifically stated by the Design Professional, of construction means, methods, techniques, sequences or procedures. The Design Professional's
approval of a specific item shall not indicate approval of an assembly of which the item is a component. When professional certification of performance characteristics
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of materials, systems or equipment is required by the Contract Documents, the Design Professional shall be entitled to rely upon such certification to establish that the
materials, systems or equipment will meet the performance criteria required by the Contract Documents.
2.6.13 The Design Professional shall prepare Change Orders and Construction Change Directives, with supporting documentation and data if deemed necessary by
the Design Professional as provided in Subsections 3.1.1 and 3.3.3, for the Owner's approval and execution in accordance with the Contract Documents, and may
authorize minor changes in the work not involving an adjustment in the Contract Sum or an extension of the Contract Time which are not inconsistent with the intent
of the Contract Documents.
2.6.14 On behalf of the Owner, the Design Professional shall conduct inspections to determine the dates of Substantial Completion and Final Completion, and if
requested by the Owner shall issue Certificates of Substantial and Final Completion. The Design Professional will receive and review written guarantees and related
documents required by the Contract for Construction to be assembled by the Contractor and shall issue a final certificate for Payment upon compliance with the
requirements of the Contract Documents.
2.6.15 The Design Professional shall interpret and provide recommendations on matters concerning performance of the Owner and Contractor under the requirements
of the Contract Documents on written request of either the Owner or Contractor. The Design Professional's response to such requests shall be made with reasonable
promptness and within any time limits agreed upon.
2.6.16 Interpretations and decisions of the Design Professional shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall
be in writing or in the form of drawings. When making such interpretations and initial decisions, the Design Professional shall endeavor to secure faithful performance
by both Owner and Contractor, and shall not be liable for results or interpretations or decisions so rendered in good faith in accordance with all the provisions of this
Agreement and in the absence of negligence.
2.6.17 The Design Professional shall render written decisions within a reasonable time on all claims, disputes or other matters in question between the Owner and
Contractor relating to the execution or progress of the work as provided in the Contract Documents.
2.6.18 The Design Professional (1) shall render services under the Agreement in accordance with the Degree ofCare; (2) will reimburse the Owner for all damages
caused by the defective designs the Design Professional prepares; and (3) by acknowledging payment by the Owner of any fees due, shall not be released from any
rights the Owner may have under the Agreement or diminish any of the Design Professional's obligations thereunder.
2.6.19 The Design Professional shall provide the Owner with four sets of reproducible prints showing all significant changes to the Construction Documents during
the Construction Phase.
ARTICLE 3 ADDITIONAL SERVICES
3.1 GENERAL
3.1.1 The services described in this Article 3 are not included in Basic Services unless so identified in the Agreement or Proposal, and they shall be paid for by the
Owner as provided in the Agreement, in addition to the compensation for Basic Services. The services described under Sections 3.2 and 3.4 shall only be provided if
authorized or confirmed in writing by the Owner. If services described under Contingent Additional Services in Section 3.3 are required due to circumstances beyond
the Design Professional's control, the Design Professional shall notify the Owner in writing and shall not commence such additional services until it receives written
approval from the Owner to proceed. If the Owner indicates in writing that all or part of such Contingent Additional Services are not required, the Design Professional
shall have no obligation to provide those services. Owner will be responsible for compensating the Design Professional for Contingent Additional Services only if
they are not required due to the negligence or fault of Design Professional.
3.2 PROJECT REPRESENTATION BEYOND BASIC SERVICES
3.2.1 If more extensive representation at the site than is described in Subsection 2.6.5 is required, the Design Professional shall provide one or more Project
Representatives to assist in carrying out such additional on-site responsibilities.
3.2.2 Project Representatives shall be selected, employed and directed by the Design Professional, and the Design Professional shall be compensated therefor as
agreed by the Owner and Design Professional.
3.3 CONTINGENT ADDITIONAL SERVICES
3.3.1 Making material revisions in Drawings, Specifications or other documents when such revisions are:
I. inconsistent with approvals or instructions previously given by the Owner, including revisions made necessary by adjustments in the Owner's
program or Project budget;
2. required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such documents, or
3. due to changes required as a result of the Owner's failure to render decision in a timely manner.
3.3.2 Providing services required because of significant changes in the Project including, but not limited to, size, quality, complexity, or the Owner's schedule, except
for services required under Subsection 2.5.2.
33.3 Preparing Drawings, Specifications and other documentation and supporting data, and providing other services in connection with Change Orders and
Construction Change Directives.
3.3.4 Providing consultation concerning replacement of work damaged by fire or other cause during construction, and furnishing services required in connection with
the replacement of such work.
33.5 Providing services made necessary by the default of the Contractor, by major defects or deficiencies in the work of the Contractor, or by failure of performance
of either the Owner or Contractor under the Contract for Construction.
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3.3.6 Providing services in evaluating an extensive number of claims submitted by the Contractor or others in connection with the work.
3.3.7 Providing services in connection with a public hearing, arbitration proceeding or legal proceeding except where the Design Professional is party thereto.
3.3.8 Providing services in addition to those required by Article 2 for preparing documents for alternate, separate or sequential bids or providing services in connection
with bidding or construction prior to the completion of the Construction Documents Phase.
3.3.9 Notwithstanding anything contained in the Agreement, Proposal or these General Conditions to the contrary, all services described in this Article 3 that are
caused or necessitated in whole or in part due to the negligent act or omission of the Design Professional shall be performed by the Design Professional as a part of the
Basic Services under the Agreement with no additional compensation above and beyond the compensation due the Design Professional for the Basic Services. The
intervening or concurrent negligence of the Owner shall not limit the Design Professional's obligations under this Subsection 3.3.9.
3.4 OPTIONAL ADDITIONAL SERVICES
3.4.1 Providing financial feasibility or other special studies.
3.4.2 Providing planning surveys, site evaluations or comparative studies of prospective sites.
3.4.3 Providing special surveys, environmental studies and submissions required for approvals of governmental authorities or others having jurisdiction over the
Project.
3.4.4 Providing services relative to future facilities, systems and equipment.
3.4.5 Providing services to investigate existing conditions or facilities or to make measured drawings thereof.
3.4.6 Providing services to verify the accuracy of drawings or other information famished by the Owner.
3.4.7 Providing coordination of construction performed by separate contractors or by the Owner's own forces and coordination of services required in connection with
construction performed and equipment supplied by the Owner.
3.4.8 Providing detailed quantity surveys or inventories of material, equipment and labor.
3.4.9 Providing analyses of operating and maintenance costs.
3.4.10 Making investigations, inventories of materials or equipment, or valuations and detailed appraisals ofexisting facilities.
3.4.12 Providing assistance in the utilization of equipment or systems such as testing, adjusting and balancing, preparation of operation and maintenance manuals,
training personnel for operation and maintenance and consultation during operation.
3.4.13 Providing interior design and similar services required for or in connection with the selection, procurement or installation of furniture, furnishings and related
equipment
3.4.14 Providing services other than as provided in Section 2.6.4, after issuance to the Owner of the final Certificate for Payment and expiration of the Warranty
period of the Contract for Construction.
3.4.15 Providing services of consultants for other than architectural, civil, structural, mechanical and electrical engineering portions of the Project provided as apart of
Basic Services.
3.4.16 Providing any other services not otherwise included in this Agreement or not customarily famished in accordance with generally accepted architectural
practice.
3.4.17 Preparing a set of reproducible record drawings in addition to those required by Subsection 2.6.19, showing significant changes in the work made during con-
struction based on marked-up prints, drawings and other data furnished by the Contractor to the Design Professional.
3.4.18 Notwithstanding anything contained in the Agreement, Proposal or these General Conditions to the contrary, all services described in this Article 3 that are
caused or necessitated in whole or in part due to the negligent act or omission of the Design Professional shall be performed by the Design Professional as a part of the
Basic Services under the Agreement with no additional compensation above and beyond the compensation due the Design Professional for the Basic Services. The
intervening or concurrent negligence of the Owner shall not limit the Design Professional's obligations under this Subsection 3.4.18.
ARTICLE 4 OWNER'S RESPONSIBILITIES
4.1 The Owner shall consult with the Design Professional regarding requirements for the Project, including (1) the Owner's objectives, (2) schedule and design
constraints and criteria, including space requirements and relationships, flexibility, expendability, special equipment, systems and site requirements, as more speci-
fically described in Subsection 2.2.1.
4.2 The Owner shall establish and update an overall budget for the Project, including the Construction Cost, the Owners other costs and reasonable contingencies
related to all of these costs.
4.3 If requested by the Design Professional, the Owner shall furnish evidence that financial arrangements have been made to fulfill the Owner's obligations under this
Agreement.
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4.4 The Owner shall designate a representative authorized to act on the Owner's behalf with respect to the Project The Owner or such authorized representative shall
render decisions in a timely manner pertaining to documents submitted by the Design Professional in order to avoid unreasonable delay in the orderly and sequential
progress of the Design Professional's services.
4.5 Where applicable, the Owner shall famish surveys describing physical characteristics, legal limitations and utility locations for the site of the Project, and a written
legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and
structures; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations,
dimensions and necessary data pertaining to existing buildings, other improvements and trees; and information concerning available utility services and lines, both
public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a project benchmark.
4.6 Where applicable, the Owner shall furnish the services of geotechnical engineers when such services are requested by the Design Professional. Such services may
include but are not limited to test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, ground corrosion and re-
sistivity tests, including necessary operations for anticipating sub-soil conditions, with reports and appropriate professional recommendations.
4.6.1 The Owner shall furnish the services of other consultants when such services are reasonably required by the scope of the Project and are requested by the Design
Professional and are not retained by the Design Professional as part of its Basic Services or Additional Services.
4.7 When not a part of the Additional Services, the Owner shall furnish structural, mechanical, chemical, air and water pollution tests, tests of hazardous materials,
and other laboratory and environmental tests, inspections and reports required by law or the Contract Documents.
4.8 The Owner shall furnish all legal, accounting and insurance counseling services as may be necessary at any time for the Project, including auditing services the
Owner may require to verify the Contractor's Applications for Payment or to ascertain how or for what purposes the Contractor has used the money paid by or on
behalf of the Owner.
4.9 The services, information, surveys and reports required by Owner under Sections 4.5 through 4.8 shall be furnished at the Owners expense, and the Design
Professional shall be entitled to rely upon the accuracy and completeness thereof in the absence of any negligence on the part of the Design Professional.
4.10 The Owner shall give prompt written notice to the Design Professional if the Owner becomes aware of any fault or defect in the Project or nonconformance with
the Contract Documents.
4.11 Design Professional shall propose language for certificates or certifications to be requested of the Design Professional or Design Professional's consultants and
shall submit such to the Owner for review and approval at least fourteen (14) days prior to execution. The Owner agrees not to request certifications that would require
knowledge or services beyond the scope of the Agreement.
ARTICLE 5 CONSTRUCTION COST
5.1 CONSTRUCTION COST DEFINED
5.1.1 The Construction Cost shall be the total cost or estimated cost to the Owner of all elements of the Project designed or specified by the Design Professional.
5.1.2 The Construction Cost shall include the cost at current market rates of labor and materials famished by the Owner and equipment designed, specified, selected or
specially provided for by the Design Professional, plus a reasonable allowance for the Contractors overhead and profit. In addition, a reasonable allowance for con-
tingencies shall be included for market conditions at the time of bidding and for changes in the work during construction.
5.1.3 Construction Cost does not include the compensation of the Design Professional and Design Professional's consultants, the costs of the land, rights-of-way,
financing or other costs which are the responsibility of the Owner as provided in Article 4.
5.2 RESPONSIBILITY FOR CONSTRUCTION COST
5.2.1 Evaluations of the Owners Project budget, preliminary estimates of Construction Cost and detailed estimates of Construction Cost prepared by the Design
Professional represent the Design Professional's best judgment as a design professional familiar with the construction industry. It is recognized, however, that neither
the Design Professional nor the Owner has control over the cost of labor, materials or equipment, over the Contractors methods of determining bid prices, or over
competitive bidding or market conditions. Accordingly, the Design Professional cannot and does not warrant or represent that bids or cost proposals will not vary
from the Owner's Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the Design Professional.
5.2.2 No fixed limit of Construction Cost shall be established as a condition of the Agreement by the furnishing, proposal or establishment of a Project budget, unless
such fired limit has been agreed upon in writing and signed by the parties thereto. If such a fixed limit has been established, the Design Professional shall be permitted
to include contingencies for design, bidding and price escalation, to determine what materials, equipment, component systems and types of construction are to be
included in the Contract Documents, to make reasonable adjustments in the scope of the Project and to include in the Contract Documents alternate bids to adjust the
Construction Cost to the fixed limit Fixed limits, if any, shall be increased in the amount of an increase in the Contract Sum occurring after execution of the Contract
for Construction.
5.2.3 If the Procurement Phase has not commenced within 90 days after the Design Professional submits the Construction Documents to the Owner, any Project
budget or fixed limit of Construction Cost shall be adjusted to reflect changes in the general level of prices in the construction industry between the date of submission
ofthe Construction Documents to the Owner and the date on which proposals are sought.
ARTICLE 6 OWNERSHIP AND USE OF DOCUMENTS
6.1 The Drawings, Specifications and other documents prepared by the Design Professional for this Project are instruments of the Design Professional's service and shall
become the property of the Owner upon termination or completion of the Agreement The Design Professional is entitled to retain copies of all such documents. Such
documents are intended only be applicable to this Project, and Owner's use of such documents in other projects shall be at Owner's sole risk and expense. In the event the
Owner uses any of the information or materials developed pursuant to the Agreement in another project or for other purposes than are specified in the Agreement, the Design
Professional is released from any and all liability relating to their use in that project
Page 5 of 8
H:\Misc\Blank Forms\GENERAL CONDITIONS-ARCHITECT-ENGINEER.doc Revised 5-30-02
6.2 Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication
in derogation of the Design Professional's reserved rights.
ARTICLE 7 TERMINATION, SUSPENSION OR ABANDONMENT
7.1 The Design Professional may terminate the Agreement upon not less than thirty days written notice should the Owner fail substantially to perform in accordance with the
terms of the Agreement through no fault of the Design Professional. Owner may terminate the Agreement or any phase thereof with or without cause upon thirty (30) days
prior written notice to the Design Professional. All work and labor being performed under the Agreement shall cease immediately upon Design Professional's receipt of such
notice. Before the end of the thirty (30) day period, Design Professional shall invoice the Owner for all work it satisfactorily performed prior to the receipt of such notice. No
amount shall be due for lost or anticipated profits. All plans, field surveys, and other data related to the Project shall become property of the Owner upon termination of the
Agreement and shall be promptly delivered to the Owner in a reasonably organized form. Should Owner subsequently contract with a new Design Professional for continuation
of services on the Project, Design Professional shall cooperate in providing information.
7.2 If the Project is suspended by the Owner for more than 30 consecutive days, the Design Professional shall be compensated for services satisfactorily performed prior to
notice of such suspension. When the Project is resumed, the Design Professional's compensation shall be equitably adjusted to provide for expenses incurred in the interruption
and resumption of the Design Professional's services.
7.3 The Agreement may be terminated by the Owner upon not less than seven days written notice to the Design Professional in the event that the Project is permanently
abandoned. If the Project is abandoned by the Owner for more than 90 consecutive days, the Design Professional or the Owner may terminate the Agreement by giving written
notice.
7.4 Failure of the Owner to make payments to the Design Professional for work satisfactorily completed in accordance with the Agreement shall be considered substantial non-
performance and cause for termination.
7.5 If the Owner fails to make payment to Design Professional within thirty (30) days of receipt of a statement for services properly and satisfactorily performed, the Design
Professional may, upon seven days written notice to the Owner, suspend performance of services under the Agreement.
7.6 In the event of termination not the fault of the Design Professional, the Design Professional shall be compensated for services properly and satisfactorily performed prior to
termination.
ARTICLE 8 PAYMENTS TO THE DESIGN PROFESSIONAL
8.1 DIRECT PERSONNEL EXPENSE
8. 1.1 Direct Personnel Expense is defined as the direct salaries of the Design Professional's personnel engaged on the Project and the portion of the cost of their
mandatory and customary contributions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick leave, holidays,
vacations, pensions and similar contributions and benefits.
8.2 REIMBURSABLE EXPENSES
8.2.1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services and include expenses incurred by the Design Professional and
Design Professional's employees and consultants in the interest of the Project, as identified in the following Clauses.
8.2.1.1 Expense of transportation in connection with the Project; expenses in connection with authorized out-of-town travel; long-distance communications;
and fees paid for securing approval of authorities having jurisdiction over the Project
8.2.1.2 Expense of reproductions (except the reproduction of the sets of documents referenced in Subsection 2.6.19), postage and handling of Drawings,
Specifications and other documents.
8.2.1.3 If authorized in advance by the Owner, expense of overtime work requiring higher than regular rates.
8.2.1.4 Expense of renderings, models and mock-ups requested by the Owner.
8.2.1.5 Expense of computer-aided design and drafting equipment time when used in connection with the Project.
8.2.1.6 Other expenses that are approved in advance in writing by the Owner.
8.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES
8.3.1 Payments for Basic Services shall be made monthly and, where applicable, shall be in proportion to services performed within each phase of service, on the
basis set forth in Section 2 of the Agreement and the schedule of work.
8.3.2 Wand to the extent that the time initially established in the Agreement is exceeded or extended through no fault of the Design Professional, compensation for any
services rendered during the additional period of time shall be computed in the manner set forth in Section 2 of the Agreement.
8.3.3 When compensation is based on a percentage of Construction Cost and any portions of the Project are deleted or otherwise not constructed, compensation for
those portions of the Project shall be payable to the extent services are performed on those portions, in accordance with the schedule set forth in Section 2 of the
Agreement based on (1) the lowest bona fide bid or (2) if no such bid or proposal is received, the most recent preliminary estimate of Construction Cost or detailed
estimate of Construction Cost for such portions of the Project
8.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES
8.4.1 Payments on account of the Design Professional's Additional Services and for Reimbursable Expenses shall be made monthly within 30 days after the
presentation to the Owner of the Design Professional's statement of services rendered or expenses incurred.
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H:\MiscWlank Forms\GENERAL CONDITIONS-ARCHITECT-ENGINEER.doc Revised 5-30-02
8.5 PAYMENTS WITHHELD No deductions shall be made from the Design Professional's compensation on account of penalty, liquidated damages or other sums withheld
from payments to contractors, or on account of the cost of changes in the work other than those for which the Design Professional is responsible.
8.6 DESIGN PROFESSIONAL'S ACCOUNTING RECORDS Design Professional shall make available to Owner or Owner's authorized representative records of
Reimbursable Expenses and expenses pertaining to Additional Services and services performed on the basis of a multiple of Direct Personnel Expense for inspection and
copying during regular business hours for three years after the date of the final Certificate of Payment, or until any litigation related to the Project is final, whichever date is
later.
ARTICLE 9 INDEMNITY
9.1 The Design Professional shall indemnify and save and hold harmless the Owner and its officers, agents, and employees from and against any and all liability,
claims, demands, damages, losses, and expenses, including, but not limited to court costs and reasonable attorney fees incurred by the Owner, and including, without
limitation, damages for bodily and personal injury, death and property damage, resulting from the negligent acts or omissions of the Design Professional or its officers,
shareholders, agents, or employees in the performance of the Agreement.
9.2 Nothing herein shall be construed to create a liability to any person who is not a party to the Agreement, and nothing herein shall waive any of the parties' defenses,
both at law or equity, to any claim, cause of action, or litigation filed by anyone not a party to the Agreement, including the defense of governmental immunity, which
defenses are hereby expressly reserved.
ARTICLE 10 INSURANCE During the performance of the Services under the Agreement, Design Professional shall maintain the following insurance with an
insurance company licensed or authorized to do business in the State of Texas by the State Insurance Commission or any successor agency that has a rating with Best
Rate Carriers of at least an A- or above:
10.1 Comprehensive General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $2,000,000 in the aggregate,
and with property damage limits of not less than $100,000 for each occurrence and not less than $250,000 in the aggregate.
10.2 Automobile Liability Insurance with bodily injury limits of not less than $500,000 for each person and not less than $500,000 for each accident, and with property
damage limits of not less than $100,000 for each accident.
10.3 Worker's Compensation Insurance in accordance with statutory requirements, and Employers' Liability Insurance with limits of not less than $100,000 for each
accident including occupational disease.
10.4 Professional Liability Insurance with limits of not less than $1,000,000 annual aggregate
10.5 The Design Professional shall furnish insurance certificates or insurance policies to the Owner evidencing insurance in compliance with this Article 10 at the time
of the execution of the Agreement. The General Liability and Automobile Liability insurance policies shall name the Owner as an additional insured, the Workers'
Compensation policy shall contain a waiver of subrogation in favor of the Owner, and each policy shall contain a provision that such insurance shall not be canceled or
modified without thirty (30) days' prior written notice to Owner and Design Professional. In such event, the Design Professional shall, prior to the effective date of the
change or cancellation, furnish Owner with substitute certificates of insurance meeting the requirements of this Article 10.
ARTICLE 11 MISCELLANEOUS PROVISIONS
11.1 The Agreement shall be governed by the laws of the State of Texas. Venue of any suit or cause of action under the Agreement shall lie exclusively in Denton County,
Texas.
11.2 The Owner and Design Professional, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to
the partners, successors, assigns and legal representatives of such other party with respect to all covenants of this Agreement. The Design Professional shall not assign its
interests in the Agreement without the written consent of the Owner.
11.3 The term Agreement as used herein includes the executed Agreement, the Proposal, these General Conditions and other attachments referenced in Section 3 of the
Agreement which together represent the entire and integrated agreement between the Owner and Design Professional and supersedes all prior negotiations, representations or
agreements, either written or oral. The Agreement may be amended only by written instrument signed by both Owner and Design Professional. When interpreting the
Agreement the executed Agreement, Proposal, these General Conditions and the other attachments referenced in Section 3 of the Agreement shall to the extent that is
reasonably possible be read so as to harmonize the provisions. However, should the provisions of these documents be in conflict so that they can not be reasonably harmonized,
such documents shall be given priority in the following order:
1. The executed Agreement
2. Attachments referenced in Section 3 of the Agreement other than the Proposal
3. These General Provisions
4. The Proposal
11.4 Nothing contained in the Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Design
Professional.
11.5 Upon receipt of prior written approval of Owner, the Design Professional shall have the right to include representations of the design of the Project, including photographs
of the exterior and interior, among the Design Professional's promotional and professional materials. The Design Professional's materials shall not include the Owner's
confidential or proprietary information if the Owner has previously advised the Design Professional in writing of the specific information considered by the Owner to be confi-
dential or proprietary. The Owner shall provide professional credit for the Design Professional on the construction sign and in the promotional materials for the Project.
Page 7 of 8
H:\Misc\Blank Forms\GENERAL CONDITIONS-ARCHITECT-ENGINEER.doc Revised 5-30-02
11.6 Approval by the Owner shall not constitute, nor be deemed a release of the responsibility and liability of the Design Professional, its employees, associates, agents,
subcontractors, and subconsultants for the accuracy and competency of their designs or other work; nor shall such approval be deemed to be an assumption of such
responsibility by the Owner for any defect in the design or other work prepared by the Design Professional, its employees, subcontractors, agents, and consultants.
11.7 All notices, communications, and reports required or permitted under the Agreement shall be personally delivered or mailed to the respective parties by depositing
same in the United States mail to the address shown below signature block on the Agreement, certified mail, return receipt requested, unless otherwise specified herein.
All notices shall be deemed effective upon receipt by the party to whom such notice is given, or within three (3) days after mailing.
11.8 If any provision of the Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the
remainder of the Agreement and shall not cause the remainder to be invalid or unenforceable. In such event, the parties shall reform the Agreement to replace such
stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provision.
11.9 The Design Professional shall comply with all federal, state, and local laws, rules, regulations, and ordinances applicable to the work covered hereunder as they
may now read or hereinafter be amended during the term of this Agreement.
11.10 In performing the Services required hereunder, the Design Professional shall not discriminate against any person on the basis of race, color, religion, sex,
national origin or ancestry, age, or physical handicap.
11.11 The captions of the Agreement are for informational purposes only, and shall not in anyway affect the substantive terms or conditions of the Agreement.
Page 8 of 8
H:\Misc\Blank Forms\GENERAL CONDITIONS-ARCHfMCT-ENGINEER.doc Revised 5-30-02
ATTACHMENT A
Scope of Work
Memorandum
IMS Infrastructure Management Services
116 N. Roosevelt Ave, Ste 131 Chandler, AZ 85226
Phone: (480) 839-4347 Fax: (480) 839-4348
www.ims-rst.com
To: Bernard Vokoun, P.E., Senior Civil
Engineer
From: Zac Thomason, IMS
Subject: Scope Document
Date: February 18, 2009
Project: City of Denton
Project No.: 14208
Task Description
Activities
Deliverables
Base Project Activities
1. Project Initiation Meeting &
Planning
2. GIS Review & Network
Referencing
•
Conduct kick off meting confirming scope, extent
Technical memo detailing
and content of surveys, set milestones and
scope of work, budget and
deliverables.
deliverables.
•
Confirm key contacts, roles and responsibilities and
project documentation.
•
Identify location of key data elements such as traffic
data, GIS, existing roadway inventories, historical
data, and pavement management data.
•
Identify deficient data and the means to obtain it.
•
Provide data OA plan to City.
•
Confirm phases of the work and invoicing
methodology.
•
Complete a comprehensive review of the City's
Survey maps and inventory
current GIS environment.
for use on the project.
Memo detailing the GIS
•
Provide a detailed summary of the GIS deficiencies
deficiencies to be corrected
and level of effort required to fix them.
by the City or by scope
•
Using the Citys GIS centerline topology, develop a
change order.
network wide roadway inventory suitable for use in
the PM system.
•
Include street number and block order in
referencing.
•
Link each segment to its parent GIS section.
•
Obtain roadway attributes from GIS for functional
class, traffic, width, length, pavement type, curb
type, etc. If not available, devise plan to obtain
them.
•
Create survey maps for use by the RST and client
review.
/MS Infrastructure Management Services Denton Scope Docrevl page I
Scope of Work
Memorandum
ha'i~. ^Z:r
IMS Infrastructure Management Services
116 N. Roosevelt Ave, Ste 131 Chandler, AZ 85226
Phone: (480) 839-4347 Fax: (480) 839-4348
www.ims-rst.com
3. Distress Protocols & •
Develop distress protocols to be used in the
Technical memo of data
Master Asset List (MAL)
collection of condition data being loaded into
collection protocols & MAL.
CarteGraph. This will result in either the IMS
development of new protocols or an expansion to
the existing protocols set forth during the last survey.
For example, crossfall will be collected in addition to
other roadway distresses.
•
Confirm which assets are to be collected.
•
Identify attributes to be collected for each right of
way asset. The resulting document is referred to as
the MAL.
•
Determine how the assets are to be managed. For
example, a sign could be managed by the sign itself
or the support.
4. RST Mobilization &
Mobilize surface distress, roughness and rutting
Equipment calibration
Calibration
testing equipment to project
results
•
Demonstrate the equipment to the City
•
Calibrate equipment.
5. Surface Distress Condition •
On all arterials and collectors, complete 2 pass
2-pass on arterial surface
Surveys
testing collecting up to 9 distresses and attributes at
distress extent and severity
100-foot intervals on a block by block basis. Local
data. Single pass testing
roadways will receive a single pass.
on locals.
•
Collect/confirm attributes such as FunCL, pavetype,
ADA and curb type.
6. Pavement Roughness and •
On all arterials and collectors, complete 2 passes -
2-pass rutting and
Cross Fall Survey
dual wheel path testing collecting International
roughness extent and
Roughness Index (IRI) data. Locals will receive a
severity condition data on
single pass.
arterials and collectors. 1-
Cross slope, radius of curvature and grade are
measured with a patented road geometric pack that
is integrated with the RST system.
•
Develop exceptions report for lengths that do not
match GIS.
7. GPR Mobilization & Survey
On all new arterials and collectors, complete 2 pass
Layer thickness information
(new streets only)
Ground Penetrating Radar surveys. Local roadways
will receive a single pass.
•
Develop layer thickness information on a sectional
basis.
8. Pavement Width/Lane •
Capture the pavement width through use of the
2-pass width and lane data
Width Survey/Update
digital images.
on arterials and collectors.
1-pass on locals.
Collect the number of lanes for each roadway
IMS Infrastructure Management Services
Denton Scope Docrevl
page 2
Scope of Work
Memorandum
9. Digital Image and GPS
Coordinate Data Collection
10. Pavement Condition Data
Processing, Formatting, &
Load to Software
11. Legacy File Data
Conversion and Linking
12. Draft Pavement
Management Analysis
13. Final Pavement
Management Report,
Analysis, & Presentation
4.
IMS Infrastructure Management Services
116 N. Roosevelt Ave, Ste 131 Chandler, AZ 85226
Phone: (480) 839-4347 Fax: (480) 839-4348
www.ims-rst.com
•
On all arterials and collectors, complete 2 pass GPS
2-pass GPS coordinate
and multiview digital images data collection. Locals
data and digital images on
will receive 1 pass.
arterials and collectors.
•
For each data stream (surface distress, roughness,
Excel spreadsheet of the
deflection, GPS), aggregate and process the data at
sectional data and index
100-foot intervals.
values.
•
Develop individual index scores for surface distress,
Shape files of the condition
roughness and structure as appropriate.
data at the 100 foot and
block levels.
•
Develop an overall condition score for each section
•
Process the same data to the block level.
•
Shape files of the processed data.
•
Complete QA of data.
•
Assemble and load data in the Citys CarteGraph
database. The data will also be delivered in excel or
access.
•
Convert legacy files and load/link them to an
Conversion and linkage of
appropriate location in the CarteGraph module.
legacy GPR and Road
Doctor files to CarteGraph.
•
The files to convert consist of Access, RDW, RDP,
#ND, #NT, @NP, OND, ONT, DZT, ERA, RNT,
PRC, PRO, TXT, and AutoCAD lines.
Following the field surveys and data processing, complete
Draft analysis and report.
the following analysis:
Up to 5 models/budget
analysis options will be
•
Level of service questionnaire for City input.
completed.
•
Development of operating parameters of software.
•
Present status and PCI report in Excel format c/w
PCI charts and backlog.
•
Fix all needs analysis and budget.
•
Budget driven analysis ($tyr estimate).
•
Integrate City capital plans and "must do's" to hit
set PCI and backlog target).
•
Finalize draft analysis and budgets.
Final report and shape files
- both hard copy and
•
Final report and make 2-copies of report plus
electronic.
electronic files.
Report meeting and
•
Create shape files of results
PowerPoint presentation.
•
Present report to City in a working meeting format.
•
Create a PowerPoint presentation to showcase the
results of the condition survey.
IMS Infrastructure Management Services Denton Scope Docrevl page 3
Scope of Work
Memorandum
14. Right of Way Asset Data
Integration
15 - 17 Curb & Gutter, Sidewalk, &
Barrier Database
development.
18. GIS Linkage & Inventory
Review QA/QC
19. Load ROW Asset Data to
CarteGraph
20. Load/Link images (3 views)
to CarteGraph
21. KML File/shape File
Development & Delivery
22. CarteGraph Software
Training
23. Principles of Pavement
Management Training
NAB
IMS Infrastructure Management Services
116 N. Roosevelt Ave, Ste 131 Chandler, AZ 85226
Phone: (480) 839-4347 Fax: (480) 839-4348
www.ims-rst.com
Utilizing the right of way digital images and GPS
Digital images with GPS on
data, develop a digital image library at 25-foot
hard drive
intervals for the arterial roadway network.
Mount 3 cameras in RST to capture images on
assets such as sidewalks, curb & gutter, & barriers.
Additional assets can be added as an optional item.
Asset location will be within 30 feet at a 95%
confidence interval.
Develop an asset inventory of all assets to be
Spreadsheet containing the
collected following the MAL.
inventory of each asset
collected.
Geolocate all assets using Trident - 3D.
Barriers are defined as guardrails, fencing, &
retaining walls.
Create the linkage of all roadway segments and
Inventory spreadsheet
elements to the City's existing GIS.
containing all assigned GIS
ID's.
QA/QC the inventory and all condition data
Load all right of way asset inventories to the
Data load to CarteGraph.
appropriate CarteGraph module.
Ensure linkage is correct.
Create the image linkage between CarteGraph and
Image load to CarteGraph
GIS for viewing purposes.
viewer and GIS.
Develop KML files (Google Earth Overlays) and
Delivery of KML or shape
shape files for City distribution.
files.
Up to 5 pavement and asset KML's or shape files
will be developed for the City.
3 - days of onsite CarteGraph software training will
On-site training by a
be provided by CarteGraph staff.
CarteGraph representative.
Additional days can be added depending upon the
City's skill set and familiarity with the software.
1 additional day of onsite training conducted by IMS
On-site training by an IMS
staff.
principal.
Will consist of how to get the most from the City s
pavement management system.
On all arterials, collect multi-sensor deflection data
Structural index for each
at an average of 10tests/mile using an FWD.
roadway section
Develop structural index for each roadway segment.
Traffic control to be
supplied by the City.
Complete 3 drops at a minimum of 1 test per block.
Provide client with periodic e-mail updates and
Status reports and invoices
reports.
24. FWD Subgrade Condition •
Surveys
25. Project Management and •
Meetings @ 7.5%
IMS Infrastructure Management Services Denton Scope Docrevl page 4
Scope of Work
Memorandum
IMS Infrastructure Management Services
116 N. Roosevelt Ave, Ste 131 Chandler, AZ 85226
Phone: (480) 839-4347 Fax: (480) 839-4348
www.ims•rst.com
• Meetings to be completed on-site and by conference
calls.
• Complete project administration and invoicing.
Additional Network and Project Level Services
26. Sign Database
Utilizing the right of way digital images and GPS
Network roadway sign
Development
data, develop a detailed sign inventory for the
inventory
arterial, collector, & local roadway network.
•
Collect X,Y,Z for each sign.
•
Note sign condition using G/F/P notations.
•
Collect a total of 18 attributes for each sign.
27. ADA Ramp and Driveway •
Classify ramps into 4 category types. Type I -
Spreadsheet containing
Compliance Survey
compliant. Type II - present but not compliant on
ADA ramp compliance
either geometry or visual impairment facilities. Type
results.
III - present but not compliant of geometry and visual
impairment facilities. Type IV - missing ADA ramps.
28. Sidewalk Obstruction
Identify sidewalk obstructions that result in a free
Spreadsheet containing
Survey for ADA
clearance width of less than 36 inches.
sidewalk obstruction
Compliance
•
Any poles, posts, trees, street furniture, etc, that
results.
block the sidewalk will be located and catalogued.
•
The deliverable will be a spreadsheet of obstructions
sorted by street name.
29. Additional Report •
Present report to City in a working meeting format.
Report meeting and
Presentation and Review •
Create a PowerPoint presentation to showcase the
PowerPoint presentation.
results of the condition survey.
30. Project Level Testing and •
Using surface condition and roughness data develop
2008 project list
Overlay Thickness Analysis
an initial list of 2008 project candidates and compare
Overlay structural
them against existing candidate list.
requirements
•
Provide recommendation for 2008 projects complete
with initial cost estimate.
•
Mobilize Falling Weight Deflectometer (FWD) to
2009 candidate sites and calibrate.
•
Complete project level testing on candidate streets
following requirements for mechanistic design
approach.
•
Complete roadway structural needs analysis.
IMS Infrastructure Management Services Denton Scope Docrevl Page 5
Scope of Work a
Memorandum IMS Infrastructure Management Services
116 N. Roosevelt Ave, Ste 131 Chandler, AZ 85226
Phone: (480) 839-4347 Fax: (480) 839-4348
www.ims-rst.oom
31. Overlay Design and Complete overlay design requirements based on Overlay design for 2008
Document Preparation mechanistic design approach using deflection, traffic projects
and thickness information.
Technical components for
• Optimize design thickness along the length of a 2008 projects
project on a block-by-block basis.
• Develop technical design specification for the 2008
overlay candidates including limits of construction,
thickness, materials, and construction specifications.
• Prepare design drawings and technical components
of bid package.
IMS Infrastructure Management Services Denton Scope Docrevl page 6
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ATTACHMENT B
IMS Infrastructure Management Services
116 N. Roosevelt Ave, Ste 131 Chandler, AZ 85226
Phone: (480) 839-4347 Fax: (480) 839-4348
www.ims-rst.com
February 18, 2009
City of Denton
901-A Texas Street
Denton, TX 76209
Attention: Bernard Vokoun, P.E. Sr Civil EngineeNTraffic
Reference: Hourly Rates
Bernard,
As per our discussion, attached below is a table illustrating the IMS hourly rates. Additional work to the
project can be added at these rates.
Classification Hourly Rate
Principal (member/managers)
$140.00
Senior Engineer (Engineer III)
$125.00
Intermediate Engineer (Engineer 11)
$100.00
Project Engineer (Engineer 1)
$75.00
Senior Project Manager (Staff Professional III)
$115.00
Project Manager (Staff Professional 11)
$100.00
Staff Professional 111
$115.00
Staff Professional II
$100.00
Staff Professional 1
$75.00
Project Technologist III
$95.00
Project Technologist II
$75.00
Project Technologist 1
$50.00
Field Technologist III
$75.00
Field Technologist II
$65.00
Field Technologist 1
$50.00
GIS Technologist III
$85.00
GIS Technologist 11
$65.00
GIS Technologist 1
$50.00
Administration Support
$50.00
Direct Expenses
Cost plus 15°k
If any questions arise regarding this document don't hesitate to give us a call. Thanks Bernard and we
look forward to working with the City of Denton.
Sincerely,
IMS Infrastructure Management Services
Zac Thomason, MBA
Manager of Client Services
IMS Infrastructure Management Services Exhibit B to Contract
ATTACHMENT C
IMS Infrastructure Management Services
116 N. Roosevelt Ave, Ste 131 Chandler, AZ 85226
Phone: (480) 839-4347 Fax: (480) 839-4348
www.ims-rst.com
April 2, 2009
City of Denton
901-A Texas Street
Denton, TX 76209
Attention: Bernard Vokoun, P.E. Sr Civil Engineer/Traffic
Reference: 2009 Project Schedule
Bernard,
Below you will find an anticipated project schedule inclusive of all scope of services to be performed
during this project. Currently IMS has a total capacity to complete 1,750 miles/month based on urban
surveys, so completing the City of Denton surveys in a timely fashion is not an issue. We operate 2 full
time Laser RST's as our mainline data collection equipment and keep a third unit on standby for overflow.
Field surveys are expected to progress at a conservative rate of 25 to 35 miles per day in urban areas
increasing to 75 miles per day in rural environments. Surveys usually proceed at 5.5 to 6 days per week
depending on weather, congestion and statutory holidays. Elapsed time for the City of Denton RST field
surveys is estimated at 3 to 4 weeks.
On all projects three rate determining functions rise to the top as being critical in maintaining the
proposed project schedule. In general it is not the surveys that take the longest time, but rather handling
the data that makes project schedules slide. The three steps we wish to highlight, so they can be
addressed by the City are:
• Finalizing the inventory and maps to be used for the field surveys. The delay in this step usually
occurs in obtaining the maps or GIS topology, confirming the streets list and then validating the
limits of the surveys. The best defense against schedule slippage is to have a single point of
contact that is familiar with the project GIS and survey limits and can make critical decisions in a
timely fashion.
• Review of the field data and exceptions reports delivered to the clients. As part of the QA/QC
process, only quality data can pass through to the analysis. Thus it is critical that once the data
passes through the IMS QA/QC process, it be accepted and signed off by the client agencies.
For this stage of the work, we propose having our QA/QC Manager work closely with the City of
Denton to keep the flow of data moving through the City.
• Obtaining feedback and acceptance of the final format and load. No matter how much planning
work goes into a schedule, the bottom line is Councils operate on their own timetable and the
project must be able to conform to their schedules.
IMS Infrasbucture Management Services Denton Schedule 2009 1
The key factor in this work is setting aside sufficient time and resources for the timely exchange of
information and data review. We have developed a real world plan that recognizes where delays in
schedules occur, and have a realistic approach to meet scheduling challenges. The above schedule
represents an estimated time to completion based upon the requirements set forth in the RFP. The
schedule may change when scope is either added or modified.
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We want to thank you for considering IMS as a viable solution to your pavement management and we will
strive to become an asset to the Denton staff and team. If any questions arise please do not hesitate to
call. Our entire staff is here to provide support and we look forward to hearing from you.
Sincerely,
IMS Infrastructure Management Services
Zac Thomason, MBA
Client Services Manager
IMS Infrastructure Management Services Denton Schedule 2009 2