2009-091sAour documents\ordinances\09\virginia hamilton ord.doc
ORDINANCE &)&7
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS,
APPROVING A GRANT APPLICATION FROM VIRGINIA HAMILTON FROM THE
DOWNTOWN INCENTIVE REIMBURSEMENT GRANT PROGRAM NOT TO EXCEED
$10,000; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on April 3, 2007, the City Council approved a Downtown Incentive
Reimbursement Program by Ordinance No. 2007-072; and
WHEREAS, Virginia Hamilton has applied for a 510,000 grant; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Council of the City of Denton hereby approves the request from
Virginia Hamilton for $10,000 from the Downtown Incentive Reimbursement Grant Program.
SECTION 2. The Mayor is hereby authorized to execute the Agreement and to carry out
the duties and responsibilities of the City, including the expenditure of funds as provided in the
Agreement.
SECTION 3. This Ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the Z day of 2009.
M A. GHS, YOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AUTO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY:
sAour documentskontract009\virginia hamihan agre==Ldoc
DOWNTOWN REIMBURSEMENT GRANT INCENTIVE AGREEMENT
This Downtown Reinvestment Grant Incentive Agreement (the "Agreement"} is entered
into by and between the City of Denton, Texas (the "City D, duly acting herein by and through its
Mayor, and Virginia Hamilton (the "Owner")..
WHEREAS, the City has adopted a resolution which provides that it elects to be eligible
to participate in downtown reinvestment grant incentives and has adopted guidelines and criteria
governing downtown reinvestment grant incentive agreements known as the Denton Downtown
Reinvestment Grant Incentive Program; and
WHEREAS, on the P day of April, 2007, the City Council of Denton, Texas (the "City
Council") adopted the Denton (the "Program"), a copy of which is on file in the City of Denton
Economic Development Office and which is incorporated herein by reference; and
WHEREAS, the Policy constitutes appropriate "guidelines and criteria" governing down-
town reinvestment grant incentive agreements to be entered into by the City; and
WHEREAS, Owner will be the owner; as of the Effective Date (as hereinafter defined),
which ownership is a condition precedent, of certain real property, more particularly described in
Exhibit "A" attached hereto and incorporated herein by reference and made a part of this Agree-
ment for all purposes (the "Premises") as of the Effective Date; and
WHEREAS, on February 4, 2009, Owner submitted an application for reinvestment with
various attachments to the City concerning the contemplated use of the Premises (the "Applica-
tion"), which is attached hereto and incorporated herein by reference as Exhibit `B"; and
WHEREAS, the City Council finds that the contemplated use of the Premises, the Con-
templated Improvements (as hereinafter defined) to the Premises as set forth in this Agreement,
and the other terms hereof are consistent with encouraging development in accordance with the
purposes and are in compliance with the Ordinance and Program and similar guidelines and cri-
teria adopted by the City and all applicable law;
NOW, THEREFORE, the City and Owner for and in consideration of the premises and
the promises contained herein do hereby contract, covenant, and agree as follows:
1.
TERMS AND CONDITIONS OF REIMBURSEMENT
A. In consideration of and subject to the Owner meeting all the terns and conditions
of reimbursement set forth herein, the City hereby grants the following reimbursement:
1. A reimbursement in an amount not to exceed $10,000 attributable to new
capital investments, as hereinafter described, being constructed on the Premises.
sAour documen0contractAMvirginia hamilton agrxmmtdoc
B. A condition of the Reimbursement is that, by April 20, 2010 (subject to force
majeure delays not to exceed 180 days), a capital investment in the form of awnings, fagade and
railings as described in Exhibit `B" be constructed on the Premises. For the purposes of this pa-
ragraph, the term "force majeure" shall mean any circumstance or any condition beyond the con-
trol of Owner, as set forth in Section = "Force Majeure" which makes it impossible to meet
the above-mentioned thresholds.
C. The term "capital investment" is defined as the construction, renovation and
equipping of awnings, railings and fagade as described in Exhibit "C" (the "Improvements on the
Premises", the "Contemplated Improvements" or "Improvements") to include costs related to the
construction of the Improvements on the Premises.
D. A condition of the Reimbursement is that the Contemplated Improvements be
constructed and the Premises be used substantially in accordance with the description of the
project set forth in Exhibit "B".
E. Owner agrees to comply with all the terms and conditions set forth in this Agree-
ment.
H.
CONDITION OF RERVIBURSEMENT
A. At the time of the award of the Reimbursement, Owner shall be current on all ad
valorem real property taxes with respect to any properties owned within the City.
B. Prior to the award of the Reimbursement, Owner shall have constructed the Capi-
tal Improvements as specified in Exhibit `B". .
III.
RECORDS AND EVALUATION OF PROJECT
A. The Owner shall provide access and authorize inspection of the Premises by City
employees and allow sufficient inspection of financial information related to construction of the
Improvements to insure that the Improvements are made and the thresholds are met according to
the specifications and conditions of this Agreement. Such inspections shall be done in a way that
will not interfere with Owner's business operations.
IV.
GENERAL PROVISIONS
A. The City has determined that it has adopted guidelines and criteria Downtown
Reimbursement Grant Incentive Program agreements for the City to allow it to enter into this
Agreement containing the terms set forth herein.
Page 2
s:lour dccumentslccntmcts1091virginia hamiltm ageen=tdce
B. The City has determined that procedures followed by the City conform to the re-
quirements of the Code and the Policy, and have been and will be undertaken in coordination
with Owner's corporate, public employee, and business relations requirements.
C. Neither the Premises nor any of the Improvements covered by this Agreement are
owned or leased by any member of the City Council, any member of the City Planning and Zon-
ing Commission of the City, or any member of the governing body of any taxing units joining in
or adopting this Agreement.
D. In the event of any conflict between the City zoning ordinances, or other City or-
dinances or regulations, and this Agreement, such ordinances or regulations shall control.
V.
NOTICE
All notices called for or required by this Agreement shall be addressed to the following,
or such other party or address as either party designated in writing, by certified mail postage pre-
pare, by hand delivery or via facsimile:
OWNER: CITY:
Virginia Hamilton George C. Campbell, City Manager
4238 Potomac Ave. City of Denton
Dallas, TX 75205-2627 215 East McKinney
214.926.0103 Denton, Texas 76201
Fax No. 940.349.8596
V1.
CITY COUNCIL AUTHORIZATION
This Agreement was authorized by the City Council by passage of an enabling ordinance
at its meeting on the 2152 day of April, 2009, authorizing the Mayor to execute this Agreement on
behalf of the City, a copy of which is attached hereto and incorporated herein by reference as
Exhibit "C".
VII.
SEVERABIILTY
In the event any section, subsection, paragraph, sentence, phrase or word is held invalid,
illegal or unconstitutional, the balance of this Agreement shall stand, shall be enforceable and
shall be read as if the parties intended at all times to delete said invalid section, subsection, para-
graph, sentence, phrase, or word. In the event that (i) the term of the Reimbursement with re-
spect to any property is longer than allowed by law, or (ii) the Reimbursement applies to a
broader classification of property than is allowed by law, then the Reimbursement shall be valid
with respect to the classification of property abated hereunder, and the portion of the term, that is
allowed by law.
Page 3
sAour docununtskotttractAMvirginia hamilton agtun=Ldoc
VIII.
OWNER STANDING
Owner, as a party to this Agreement, shall be deemed a proper and necessary party in any
litigation questioning or challenging the validity of this Agreement or any of the underlying or-
dinances, resolutions, or City Council actions authorizing same and Owner shall be entitled to
intervene in said litigation.
IX.
APPLICABLE LAW
This Agreement shall be construed under the laws of the State of Texas and is fully per-
formable in Denton County, Texas. Venue for any action under this Agreement shall be in Den-
ton County,
X.
ENTIRE AGREEMENT
This instrument with the attached exhibits contains the entire agreement between the par-
ties with respect to the transaction contemplated in this Agreement.
XI.
BINDING
This Agreement shall be binding on the parties and the respective successors, assigns,
heirs, and legal representatives.
XH.
COUNTERPARTS
This Agreement may be executed in counterparts, each of which shall be deemed an orig-
inal, but all of which together shall constitute one and the same instrument.
)M.
SECTION AND OTHER HEADINGS
Section or other headings contained in this Agreement are for reference purposes only
and shall not affect in any way the meaning or interpretation of this Agreement.
XIV.
NO JOINT VENTURE
Nothing contained in this Agreement is intended by the parties to create a partnership or
joint venture between the parties, and any implication to the contrary is hereby disavowed.
Page 4
sAoar docamentslcontracts109Wugmia hamilton agmementdoc
XX.
AMENDMENT
This Agreement may be modified by the parties hereto to include other provisions which
could have originally been included in this Agreement or to delete provisions that were not orig-
inally necessary to this Agreement.
M.
FORCE MAJEURE
If, because of flood, fire, explosions, civil disturbances, strikes, war, acts of God, or other
causes beyond the control of either Party, either Party is not able to perform any or all of its obli-
gations under this Agreement, then the respective Party's obligations hereunder shall be sus-
pended during such period but for no longer than such period of time when the party is unable to
perform.
This Agreement is executed to be effective 30 days after the executed date of the 2~st
day of 2009, (the "Effective Date") by duly authorized officials of the City
and Owner.
PASSED AND APPROVED this the ,21 day of 2009.
CITY OF
A. lkLgUWUdHS, MOOR...
ATTEST:'
JENNIFER WALTERS, CITY SECRETARY
BY:
APPR *ASLI
G
AL FORM:
ANITA BURGESS, CITY ATTORNEY
BY:
Page 5
sAour docamentslcontracts109tvir i ham4ton agreement.doc
VIRGINIA HAMILTON, OWNER
VIRGINIA TON, OWNER
ATTEST:
BY: -
STATE OF TEXAS §
COUNTY OF DENTON §
Before me, the undersigned authority' .a Notary Public in and for said State of Texas, on
this day personally appeared Mark A. Burroughs, Mayor for the City of Denton, known to me to
be the person who signed and executed the foregoing instrument, and acknowledged to me that
this instrument was executed for the purposes and consideration therein expressed.
Given under my hand and seal of office this theZ/- day of April, 2009.
~.~?~srrue! JANE E. RICHARDSON
c Notary Public. State of Texas
N My Commission Expires
June 27. 2009
„n a•
tart' Public in and for the
-State of Texas
My Commission Expires: ~,1
Page 6
I ' ' sAoudocnmentslcontmcts1o91vir&iahemittonaggeemeat.doc
STATE OF TEXAS §
COUNTY OF DENTON §
Before me, the undersigned authority, a Notary Public in and for said State of Texas, on
this day personally appeared Virginia Hamilton, Owner, known to me to be the person who
signed and executed the foregoing instrument, and acknowledged to me that this instrument was
executed for the purposes and consideration therein expressed.
Given under my hand and seal of office this the day of April, 2009.
E: LVIA DERlE6E MWAM
tary NAC Stec of TUN
11 In i i~
ANUARY IM-2M
otary Public in and for the
State of / t° XQS
My Commission Expires::2tw ~o, a p~
EXHIBIT A-Legal description
Lot 8, Block 301 of the City of Denton, Denton County, Texas., and being heretofore described
as the south one-half of Lot 4, Block 3, as shown by the map or plat of said Original Town of
Denton, Denton, Texas, and being the same property conveyed to D.J. Carter by William H.
Mounts and wife, Mattie E. Mounts, by deed dated March 17,1887, recorded in Volume 30,
Page 420, Deed Records of Denton County,Texas, commonly known as 109 North Elm Street,
Denton, Texas.
Exhibit B
DOWNTOWN INCENTIVE REIMBURSEMENT GRANT
AGREEMENT FORM
Please return completed with necessary attachments and signature to Downtown Development office, 215 E.
McKinney no later than 5 p.m. on the Monday prior to the V Wednesday of each month. If you have any
application questions, please contact the Downtown Project Coordinator at 940-349-7731. If you have any
building or sign permit/historic preservation questions, please contact the Historic Preservation Officer at
940-349-7732.
I have met with the Downtown Project Coordinator, and I fully understand the Downtown Incentive
Reimbursement Grant Procedures and Details established by the Denton City Council. I intend to use this
grant program for the aforementioned renovation projects to forward the efforts of revitalization and
historic preservation of Denton's historic downtown. I have not received, nor will I receive insurance
monies for this revitalization project.
I have read the Downtown Incentive Reimbursement Grant Application Procedures including the
Downtown Incentive Reimbursement Grant Details.
I understand that if I am awarded a Downtown Incentive Reimbursement Grant by the Denton City
Council, any deviation from the approved project may result in the partial or total withdrawal of the
Downtown Incentive Reimbursement Grant. If I am awarded a reimbursement grant for fagade, awning
or sign work and the fagade, sign or awning is altered for any reason within one (1) year from
construction, I may be required to reimburse the City of Denton immediately for the full amount of the
Downtown Incentive Reimbursement Grant.
KEN N E-TH T i PPi E - IOROPERTr M wA) H6 EM ENT
Business/Organization Name
HENNETFFT PPi E - ~f -O
Applicant's Signature / V Printed Name Date
! C1Ni rnitTat-/ c;,2
-V-1/
Buildin per's Signature (if different from applicant) Printed Name Date
'0~ - - - - -
D F Si r ( in signature at DTTF meeting) Recommendation Date
EPPB Sig Lure (ob ain signs a at EDPB meeting) Recommendation Date
11 of 11
SAIncentive Piogram\Dow town incentive Grant Program Applicaiion.doc
DOWNTOWN INCENTIVE REIMBURSEMENT GRANT
PROGRAM APPLICATION
Please return completed with necessary attachments and signature to Downtown Development office, 215 E.
McKinney no later than 5 p.m. on the Monday prior to the lat Wednesday of each month. If you have any
application questions, please contact the Downtown Project Coordinator at 940-349-7731. If you have any
building or sign permit/historic preservation questions, please contact the Historic Preservation Officer at
940-349-7732.
♦ Applicant Name K E N N E T N F. _r i P P► E Date
♦ Business Name N -r1JtV ET,4 't' i PP t-E - PgoP ER r)' A Aly Il6 EM EN T
♦ Mailing Address 1~ 13 8 Po T o l +c )Iry r - J),gL 1-H S, TX -75-206-26 7
♦ Contact Phone 1 y - g2to - D /O 3 Email Address_ X+ i 0P;e rb; e1 h0 r1 er. n eJ
♦ Building Owner (if different from applicant) 1 R G I /V 1 Q C. 4R M i L raN
♦ Historical/Current Building Nam
♦ Physical Building Address 10 t L M
♦ T e Work: (check all that apply)
Facade Rehabilitation
_Signage
- Impact Fee
- Facade - Paint-only - Awnings
Utility Upgrade
♦ Details of Planned Improvements for Downtown Incentive Reimbursement Grant:
(attach additional paper if necessary)
List Contractor/Project architect Proposals and Total Amounts (please attach original proposals):
1. M l
2. C 1)
oCC>.
♦ TOTAL COST OF PROPOSED PROJECT: $ r I! yoa.
♦ AMOUNT OF GRANT REQUESTED (50% OF TOTAL COST ABOVE): 2J~ r -I
Attach ►vith all required color samples of paint, awning/canopy, sign design, etc., as well as photographs of
building's exterior facade, roof and formdation.
Applicant's Signature Date
10 of 11
S: Incentive PrograrnO wntowa Incentive Grant Program Application.doe
Feb 06 09 08:46a Oak Hill Contractors
817-605-0728 p.2
I O1-9k eLl -
6-
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BUDGET DETAIL
PROJECP EXPENDITURES I CITY FUNDS REQUESTED
FAC.ADE RE14AB
AWNINGS/SIGNS
I~-mACT FEES
L'T urY UPGRADES
TOTALS
APPLICANT'S FUNDS
rO 35, -707 f2-
TOTAL
iS3S •rz
ATTACH EXACT COLOR SIMPLES, MODEL NUMBERS (WINDOWS, DOORS, ETC.), PHOTOS ANTD/OR SKETCHES OF WORK
TO BE COMPLETED. PLEASE I_VCLUDE AS MUCH DETAIL AS POSSIBLE.
I 1 of 12
S `•L•i[e~j~•e RogramtDow,~town Lrcrntiw Grant Fiogtnry APplim6on.~ae
HOW WII,L THIS PROJECT BENTM DOWNTOWN DEMON`?
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r-eb 05 09 10:45a Oak Hill Contractors 817-605-0728 p.4
Coudill Masonry
4208 CR 801.
Joshua, Tx. 76058
(817) 798-5517
Bid
Feb 4, 2009
Block Labor
S1.9,690.00
2300 Ct. Block
X $2.78
$6394.00
Masonry Mix
$400.00
Sand
25 yards
$875.00
Ladder wire
$200.00
Cement
$630.00
Total
S28,189.00
Thank YOU,
"Croy Cogdill
Feb 05 09 10:45a Oak Hill Contractors
QUICK ROOFING
100 E Broadway Street
Kennedale, Tx 76060
Phone: 817-477-0999
Fax: 817-473-9276
.BU To.
Oak Hill Contractors
5125 Creek Bend Dr
Fort Worth , Texas 76137-3959
817-605-0728 p.5
.Service Location
109 N. Elm
Denton, Texas
Project: Tippie
Item
- ^Descri Lion
P '
Qty
Itk Price
07400 Roofing
Patch to new wall using matching roll
1
:3,250-00
$3,250.00
Repair
roofing -approximately 6'x 85'
.
Flash to new wall using galvanized
6" horizontal
Total $ 1250.04
Balance Due $ 3,250.00
Feb 05 09 10:45a Oak Hill Contractors
Oak Hill Contractors
5125 Creek Bend Dr.
Fort - Worth, TX. 76137
ww w.oakhillcont ractors.c om
To: Ken Tippie
4238 Potomac
Dallas, TX 75205
214-926-0103 phone
817-605-0728 p.6
Construction Bid
Estimate
927
Date:
2/512009
Project:
Rep:
Job Location:
Denton
EH
109 N. Elm
Jiern
Description
BID TOTAL
02400 Demolition
02400 Demolition
I
Demolition of 25'x 80'x 4" Brick Wall
Haul off and Disposal of Brick Wall Remnants
8,000.00
6,500.00
Thank you for your consideration. Subtotal
$14,500.00
Sales Tax...
$0.00
ffice: 817.425.1900 BID TOTAL
$149500.00
U
Fax: 817.605.0728
Er-pail: tgrass@oakhillcontractors.com
Feb 05 09 10:45a Oak Hill Contractors
January 26, 2009
Oak Hill Contractors
5125 Creek Bend Drive
Fort Worth, TX 76137
Attn: Eric Hill
Re: Denton Nall Replacement 109 Elm St.
Denton., TX
FWNA Project 209125
Dear Mr. Hill:
817-005-0728 p.7
Pursuant to your request we visited the building at 109 Elm St. on'lbursday January 22 in
order to observe the condition of the existing clay masonry wall. Present at the site were
you and Ryan Lockhart from our office. During the observation we took pictures of the
interior and exterior of the wall.
Based upon our observations, we recommend that the existing wall be removed and a new
CMU wall be erected in its place. SK-1, SK-2, and SK-3 attached show the specifications
for the wall and any joists seats that need replaced.
Prior to beginning demolition, shoring shall be in place to support the existing roof trusses
during the demolition and construction.
We. believe the wall represents a potential life safety hazard and therefore, during
demolition and construction, people or property not directly related to the construction
should not be within 25 feet of the wall.
If you need further assistance please consider us available.
Sincerely,
v
Fran'.{ Neal, P.F.*„,p Ryan W. Lockhart, E.I.T.
President FRANK tHEST+VEAL
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Fort Worth, Texas 76104 `rind i9s2 Fax: 817- 336-862-0
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PRANK 1W. NFL & ASSOC., INC.
Consulting Engineers
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Fall WOrth. TeX99 75104
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ITJNB W. DMAL & ASSOC., INC.
Consulting E-Engjneers
10 -,5 W. Broadway
Fart Worth. Texas 76104
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Economic Development Department
City of Denton
215 E. McKinney Street
Denton, TX 76201
www.cityofdenton.com
EXHIBIT C
This map is a graphic representation prepared by the City of
Denton Economic Development Department and is intended
for use only as a reference. Data depicted here is not
guaranteed for accuracy and may be subject to revision at
any time without notification. A Registered Surveyor for the
State of Texas was not consulted. For Survey level accuracy,
supervision and certification of the produced data by a
Registered Professional Land Surveyor for the State of Texas
would have to be performed.
Selected Property: 109 N. Elm Street 100 50 0 100 Feet