2009-023ORDINANCE NO. ZOD9'- J23
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL
CONTRACT FOR THE PURCHASE OF HOT MIX ASPHALT CONCRETE FOR THE CITY OF
DENTON STREET DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFOR; AND PROVIDING AN EFFECTIVE DATE (BID 4236-ANNUAL CONTRACT FOR
HOT MIX ASPHALT CONCRETE AWARDED TO THE LOWEST RESPONSIBLE BIDDER
FOR EACH ITEM, JAGOE-PUBLIC COMPANY, IN THE ESTIMATED CUMULATIVE
ANNUAL AMOUNT OF $1,750,000).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered bids for materials, equipment,
supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent,
are hereby accepted and approved as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
4236 1-2 Jagoe-Public Company Exhibit A
SECTION 2. By the acceptance and approval of the above numbered items of the submitted
bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance with the terms, specifications,
standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION 3. Should the City and the winning bidder(s) wish to enter into a formal written
agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute a written contract in accordance with the
terms, conditions, specifications, standards, quantities and specified sums contained in the Bid
Proposal and related documents and to extend that contract as determined to be advantageous to the
City of Denton.
SECTION 4. By the acceptance and approval of the above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this %~Oz day of '2009.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: 1 .k' .4~
APP OVED A TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY:
3-ORD- 6
BID #4236
DATE: December 30, 2008 ExhibitA
Annual Contract for Hot Mix Asphalt Concrete
EST.
ITEM ANNUAL UOM DESCRIPTION
OTY.
VENDOR
Jagoe Public
Company
Principle Place of Business:
Denton, TX
1
50,000
Tons
A. Hot Mix Asphalt Concrete (PG-64-22) pickup at plant
$52.50
(Patching or City Crew Installation)
B. Hot Mix Asphalt Concrete (PG-64-22) FOB Delivered
$56.50
For the purpose of low bid determination, a $0.20 per mile charge will
be added to the unit price for each mile from 901 Texas Street,
Denton. Texas to Vendor's plant
Address:
3020 Fort Worth
Drive - Denton
1 Addition per ton for installation at City of Denton job site. (0-
$15.00
400 tons)
2 Addition per ton for installation at City of Denton job site.
$7.50
(400-999 tons)
3 Addition per ton for installation at City of Denton job site.
$5.00
(1,000-1,999 tons)
4 Addition per ton for installation at City of Denton job site.
$4.50
(2,000-4,000 tons)
2
15,000
Tons
A. Hot Mix Asphalt Concrete (PG-76-22) pickup at plant
$61.75
(Patching or City Crew Installation)
B. Hot Mix Asphalt Concrete (PG-76-22) FOB Delivered
$65.50
For the purpose of low bid determination, a $0.20 per mile charge will
be added to the unit price for each mile from 901 Texas Street,
Denton, Texas to Vendor's plant
Address:
3020 Fort Worth
Drive - Denton
1 Addition per ton for installation at City of Denton job site. (0-
$15.00
400 tons)
2 Addition per ton for installation at City of Denton job site.
$7.50
(400-999 tons)
3 Addition per ton for installation at City of Denton job site.
$5.00
(1,000-1,999 tons)
4 Addition per ton for installation at City of Denton job site.
$4.50
(2,000-4,000 tons)
Vendor's plant to City of Denton destination is miles.
3.5 Miles
24 Hour telephone number for messages
940-382-2581
Ext. # 42
Shipment can be made in days from receipt of order.
3 Days
Prices shall be bid F.O.B. Denton unless noted.otherwise