2009-024ORDINANCE NO. D ZI
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL
CONTRACT FOR THE PURCHASE OF READY MIX CONCRETE AND CEMENT PRODUCTS
FOR VARIOUS CITY DEPARTMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFOR; AND PROVIDING AN EFFECTIVE DATE (BID 4242-ANNUAL CONTRACT FOR
READY MIX CONCRETE AND CEMENT PRODUCTS AWARDED TO THE LOWEST
RESPONSIBLE BIDDER FOR EACH ITEM IN THE ESTIMATED CUMULATIVE ANNUAL
AMOUNT OF $500,000).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered bids for materials, equipment,
supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent,
are hereby accepted and approved as being the lowest responsible bids for such items:
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
4242
1, la
Custom Crete
Exhibit A
4242
2-2a
Ash Grove Cement
Exhibit A
4242
4-13
Redi-Mix Concrete
Exhibit A
SECTION 2. By the acceptance and approval of the above numbered items of the submitted
bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance with the terms, specifications,
standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION 3. Should the City and the winning bidder(s) wish to enter into a formal written
agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute a written contract in accordance with the
terms, conditions, specifications, standards, quantities and specified sums contained in the Bid
Proposal and related documents and to extend that contract as determined to be advantageous to the
City of Denton.
SECTION 4. By the acceptance and approval of the above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this 34'~day of , 2009.
WBU O GH MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: I,, A-,.)
APPRJVED A IS'TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY:
3-ORD~ 2
EXHIBIT A
BID #4242
DATE: January 22, 2009
Annual Contract for Readv Mix Concrete & Cement Products
EST. COD STOCK
ITEM ANNU # UOM DESCRIPTION
VENDOR
VENDOR
VENDOR
Custom
Redi-Mix
Ash Grove
Crete
Concrete
Texas
Principle Place of Business:
Dallas
Euless
Midlothian
PORTLAND CE
MENT
Portland Cement per sack lbs.
1
70
750-21-000
Sacks
Delivered to City of Denton Warehouse in
90#
truckload quantities.
$13.00
Estimated delivery after receipt of order
la
Minimum Order Quantity if applicable
1b
2
800
N/A
Tons
Type 1 bulk cement delivered to job site
$149.00
2a
Estimated delivery after receipt of order
2 days
READY MIX CONCRETE
80 lbs. Premixed Sack Concrete
3
1250
750-70-000
Sacks
Delivered to City of Denton Warehouse in
truckload quantities
Estimated delivery after receipt of order
3a
3b
Minimum Order Quantity if applicable
Pallet Fee if applicable $
3c
City intends to exchange pallets.
4
8000
N/A
Cubic
5 Sack Mix delivered to job site
$97.00
Yard
5
5000
N/A
Cubic
1.5 Sack Mix delivered to job site
$79.50
Yard
6
3000
N/A
Cubic
1 Sack Mix delivered to job site
$77.00
Yard
7
1000
N/A
Cubic
2 Sack Mix delivered to job site
$82.00
Yard
8
10
N/A
Cubic
3000 PSI - 4.5 WRA delivered to job site
$95.00
Yard
9
10
N/A
Cubic
3000 PSI with Fly Ash 20% Max
$95.00
Yard
10
N/A
HR
Truck Time if applicable $
11
N/A
EA
Small Load Charge if applicable
12
N/A
SK
Sack Adjustment $ per sack
$5.00
13
150
N/A
LDS
Environmental Fee per load if applicable
$0.00