2008-016
- sAour documcnts\ordinanccOMelk river grant.doe
ORDINANCE NO. AW X - Q 16-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS,
APPROVING A GRANT APPLICATION FROM ELK RIVER INVESTMENTS FROM THE
DOWNTOWN INCENTIVE REIMBURSEMENT GRANT PROGRAM NOT TO EXCEED
$10,000; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on April 3, 2007, the City Council approved a Downtown Incentive
Reimbursement Program by Ordinance No. 2007-072; and
WHEREAS, Elk River Investments has applied for a $10,000 grant; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Council of the City of Denton hereby approves the request from Elk
River Investments for $10,000 from the Downtown Incentive Reimbursement Grant Program.
SECTION 2. The Mayor, or his designee, is hereby authorized to execute the Agreement
and to carry out the duties and responsibilities of the City, including the expenditure of funds as
provided in the Agreement.
SECTION 3. This Ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the X~/( day of 2008.
PERRY R. McNEILL, MAYOR
ATTEST:
JENNIFER WALTER , CITY SECRETARY
BY.
APPROVED AS TO LEGAL FORM:
EDWIN M. SNYDER, CITY ATTORNEY
BY: /Cj
cAdo ma-1\mdamVa Is-I\t=p\xpgpwm\c1k maage mtdm
J
DOWNTOWN REIMBURSEMENT GRANT INCENTIVE AGREEMENT
This Downtown Reinvestment Grant Incentive Agreement (the "Agreement") is entered
into by and between the City of Denton, Texas (the "City"), duly acting herein by and through its
Mayor, and Elk River Investments Inc. a Subchapter S corporation (the "Owner"), duly autho-
rized to do business and in good standing in the State of Texas, duly acting herein by and
through its authorized officer.
WHEREAS, the City has adopted a resolution which provides that it elects to be eligible
to participate in downtown reinvestment grant incentives and has adopted guidelines and criteria
governing downtown reinvestment grant incentive agreements known as the Denton Downtown
Reinvestment Grant Incentive Program; and
WHEREAS, on the 3rd day of April, 2007, the City Council of Denton, Texas (the "City
Council") adopted the Denton (the "Program"), a copy of which is on file in the City of Denton
Economic Development Office and which is incorporated herein by reference; and
WHEREAS, the Policy constitutes appropriate "guidelines and criteria" governing down-
town reinvestment grant incentive agreements to be entered into by the City; and
WHEREAS, Owner will be the owner, as of the Effective Date (as hereinafter defined),
which ownership is a condition precedent, of certain real property, more particularly described in
Exhibit "A" attached hereto and incorporated herein by reference and made a part of this Agree-
ment for all purposes (the "Premises") as of the Effective Date; and
WHEREAS, on the Ist day of October, 2007, Owner submitted an application for rein-
vestment with various attachments to the City concerning the contemplated use of the Premises
(the "Application'), which is attached hereto and incorporated herein by reference as Exhibit
"B"; and
WHEREAS, the City Council finds that the contemplated use of the Premises, the Con-
templated Improvements (as hereinafter defined) to the Premises as set forth in this Agreement,
and the other terms hereof are consistent with encouraging development in accordance with the
purposes and are in compliance with the Ordinance and Program and similar guidelines and cri-
teria adopted by the City and all applicable law;
NOW, THEREFORE, the City and Owner for and in consideration of the premises and
the promises contained herein do hereby contract, covenant, and agree as follows:
1.
TERMS AND CONDITIONS OF REIMBURSEMENT
A. In consideration of and subject to the Owner meeting all the terms and conditions
of reimbursement set forth herein, the City hereby grants the following reimbursement:
cAdo me I\mdavis\] c ] I\tempVpgrpwiw\c1k river agreemem.dm
1. A reimbursement in an amount not to exceed $10,000 attributable to new
capital investments, as hereinafter described, being constructed on the Premises.
B. A condition of the Reimbursement is that, by January 9, 2009 (subject to force
majeure delays not to exceed 180 days), a capital investment in the form of awnings, facade and
railings as described in Exhibit "B" be constructed on the Premises. For the purposes of this pa-
ragraph, the term "force majeure" shall mean any circumstance or any condition beyond the con-
trol of Owner, as set forth in Section XXI "Force Majeure" which makes it impossible to meet
the above-mentioned thresholds.
C. The term "capital investment" is defined as the construction, renovation and
equipping of awnings, railings and facade as described in Exhibit "C" (the "Improvements on the
Premises", the "Contemplated Improvements" or "Improvements") to include costs related to the
construction of the Improvements on the Premises.
D. A condition of the Reimbursement is that the Contemplated Improvements be
constructed and the Premises be used substantially in accordance with the description of the
project set forth in Exhibit "B".
E. Owner agrees to comply with all the terms and conditions set forth in this Agree-
ment.
II.
CONDITION OF REIMBURSEMENT
A. At the time of the award of the Reimbursement, Owner shall be current on all ad
valorem real property taxes with respect to any properties owned within the City.
B. Prior to the award of the Reimbursement, Owner shall have constructed the Capi-
tal Improvements as specified in Exhibit "B".
III.
RECORDS AND EVALUATION OF PROJECT
A. The Owner shall provide access and authorize inspection of the Premises by City
employees and allow sufficient inspection of financial information related to construction of the
Improvements to insure that the Improvements are made and the thresholds are met according to
the specifications and conditions of this Agreement. Such inspections shall be done in a way that
will not interfere with Owner's business operations.
Page 2
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IV.
GENERAL PROVISIONS
A. The City has determined that it has adopted guidelines and criteria Downtown
Reimbursement Grant Incentive Program agreements for the City to allow it to enter into this
Agreement containing the terms set forth herein.
B. The City has determined that procedures followed by the City conform to the re-
quirements of the Code and the Policy, and have been and will be undertaken in coordination
with Owner's corporate, public employee, and business relations requirements.
C. Neither the Premises nor any of the Improvements covered by this Agreement are
owned or leased by any member of the City Council, any member of the City Planning and Zon-
ing Commission of the City, or any member of the governing body of any taxing units joining in
or adopting this Agreement.
D. In the event of any conflict between the City zoning ordinances, or other City or-
dinances or regulations, and this Agreement, such ordinances or regulations shall control.
V.
NOTICE
All notices called for or required by this Agreement shall be addressed to the following,
or such other party or address as either party designated in writing, by certified mail postage pre-
pare, by hand delivery or via facsimile:
OWNER: CITY:
Ralph Ramsey, Vice President George C. Campbell, City Manager
Elk River Investments City of Denton
3311 N. 1-35, Suite 140 215 East McKinney
Denton, TX 76207 Denton, Texas 76201
Fax No. 940.349.8596
VI.
CITY COUNCIL AUTHORIZATION
This Agreement was authorized by the City Council by passage of an enabling ordinance
at its meeting on the 8th day of January, 2008, authorizing the Mayor to execute this Agreement
on behalf of the City, a copy of which is attached hereto and incorporated herein by reference as
Exhibit "C".
Page 3
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j
i
VII.
SEVERABIILTY
I
In the event any section, subsection, paragraph, sentence, phrase or word is held invalid,
i illegal or unconstitutional, the balance of this Agreement shall stand, shall be enforceable and
shall be read as if the parties intended at all times to delete said invalid section, subsection, para-
graph, sentence, phrase, or word. In the event that (i) the term of the Reimbursement with re-
spect to any property is longer than allowed by law, or (ii) the Reimbursement applies to a
broader classification of property than is allowed by law, then the Reimbursement shall be valid
with respect to the classification of property abated hereunder, and the portion of the term, that is
allowed by law.
VIII.
OWNER STANDING
Owner, as a party to this Agreement, shall be deemed a proper and necessary party in any
litigation questioning or challenging the validity of this Agreement or any of the underlying or-
dinances, resolutions, or City Council actions authorizing same and Owner shall be entitled to
j intervene in said litigation.
IX.
APPLICABLE LAW
I
This Agreement shall be construed under the laws of the State of Texas and is fully per-
formable in Denton County, Texas. Venue for any action under this Agreement shall be in Den-
ton County,
I
X.
ENTIRE AGREEMENT
This instrument with the attached exhibits contains the entire agreement between the par-
ties with respect to the transaction contemplated in this Agreement.
XI.
BINDING
This Agreement shall be binding on the parties and the respective successors, assigns,
heirs, and legal representatives.
Mi.
COUNTERPARTS
j This Agreement may be executed in counterparts, each of which shall be deemed an orig-
inal, but all of which together shall constitute one and the same instrument.
I
Page 4
j
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XIII.
SECTION AND OTHER HEADINGS
Section or other headings contained in this Agreement are for reference purposes only
and shall not affect in any way the meaning or interpretation of this Agreement.
XIV.
NO JOINT VENTURE
Nothing contained in this Agreement is intended by the parties to create a partnership or
joint venture between the parties, and any implication to the contrary is hereby disavowed.
XX.
AMENDMENT
This Agreement may be modified by the parties hereto to include other provisions which
could have originally been included in this Agreement or to delete provisions that were not orig-
inally necessary to this Agreement.
XXI.
FORCE MAJEURE
If, because of flood, fire, explosions, civil disturbances, strikes, war, acts of God, or other
causes beyond the control of either Party, either Party is not able to perform any or all of its obli-
gations under this Agreement, then the respective Party's obligations hereunder shall be sus-
pended during such period but for no longer than such period of time when the party is unable to
perform.
Thi Agreement is executed to be effective 30 days after the executed date of the Ak
~a r,
2008, (the "Effective Date") by duly authorized officials of the City
day of
and Owne .
PASSED AND APPROVED this the Y4 day of 2008.
CITY OF DENTON
PERRY R. McNEILL, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: WAI
Page 5
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APPROVED AS TO LEGAL FORM:
EDWIN M. SNYDER, CITY ATTORNEY
i
BY:
E RIVER INVESTMENTS
I V'v' V-P
RAL H RAMSEY, E PRESIDENT
ATTEST:
BY:
Page 6
c:\dmume-I!eadavis\locals- Rtemplxpgrpwiserelk river agreement.doc
STATE OF TEXAS §
COUNTY OFDENTON §
Before me, the undersigned authority, a Notary Public in and for said State of Texas, on
this day personally appeared Perry R. McNeill, Mayor for the City of Denton, known to me to be
the person who signed and executed the foregoing instrument, and acknowledged to me that this
instrument was executed for the purposes and consideration therein expressed.
Given under my hand and seal of office this the ed day of January, 2008.
odw C Adde
;q::y'~•^ JANE E. RICHARDSON N tary Public in and for the
E Notary Public, State of Texas
My commission Expires State of Texas
krf tl r~ June 27, 2009 My Commission Expires: 7 oazv
Page 7
c:tdo me-1\®davisVa ls-I\temp\xpgrywise\elk rivuasre mLdm
STATE OF TEXAS §
COUNTY OF DENTON §
Before me, the under ' ne auth ity, a Notary Public in and for said State of Texas, on
this day personally appeared an officer of) Elk River investments, a Texas
own to me to be the person o signed and executed the foregoing instru-
men , and acknowledged to me that this instrument was executed for the purposes and considera-
tion therein expressed.
Given under my hand and seal of office this the l `day of January, 2008.
I
Notary P c in and for t
State of
My Commission Expires:
Page 8
EXHIBIT A
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EXHIBIT B
DOWNTOWN INCENTIVE REIMBURSEMENT GRANT
PROGRAM APPLICATION
Please return completed with necessary attachments and signature to Downtown Development office, 215 E.
McKinney no later than 5 p.m. on the Monday prior to the 1° Wednesday of each month. If you have any
application questions, please contact the Downtown Project Coordinator at 940-349-7731. If you have any
building or sign permiUbistoric preservation questions, please contact the Historic Preservation Officer at
940-349-7732.
• Applicant Name EI""I. -.Date I.I-5-6'7
• Business Name iv-
v
• Mailing Address ql
• Contact Phone -714 q0~-kic52 Email 'Address_ rF:~
• Building Owner (jdiJjerentfrom applicant)rt_~~_~ ~ II
• Historical/Current Building NameAg. (A' k y NNe . ~-V
• Physical Building Address S G tw,
• Type of Work: (check all that apply)
x_ Fagade Rehabilitation - Fagade - Paint-only Awnings
_Signage _ Impact Fee _ Utility Upgrade
• Details of Planned Improvements for Downtown Incentive Reimbursement Grant:
I d11~ A
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List CommclbrlPr ject architect Proposals and Total Amounts (please attach original proposals):
A 12
14
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2.
♦ TOTAL COST OF PROPOSED PROJECT: 12~`. 91
♦ AMOtrrcP tiF GtiAYiluiVf>Eisreu (5044 r>r' ToraL Cusi auovtij: ~ .5 ~
♦ Complete budget detail form attached on page 13
Attach with all required color samples ojpaint, awning/canopy, sign design, etc., as well as
pitoJ ra~hs of bu ng's(,er'terior facade, roof and foundation.
Apphcanl s Signature Date
How WILL THIS PROJECT BENEFIT DOWNTOWN DENTON?
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BUDGET DETAIL
PROJECT EXPENDn VRES CITY FUNDS REQUESTED APPLICANT'S FUNDS TOTAL
FACADE REHAB ✓S,g35 k'Ip
~1~
AWNINGS/SIGNS
IMPACT FEES
UTILITY UPGRADES
TOTALS
1 aa,,~,91
Attach enact color samples, model numbers (for windows, doors, awnings, etc.), photos and/or sketches of
work to be completed. Please include as much detail as possible.
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of
DOWNTOWN INCENTIVE REIMBURSEMENT GRANT
AGREEMENT FORM
r"m ratan eninpieted with necessary attsebateab and *mtare to Downtown Developmat once, 113 F-
Maltlaa y so later than S pa as the Monday prior to the 1" Wednesday of each aeagL V you have say
application quwtloaa, plea w contact the Dowstows Project Coordinator at 94"9-7731. If you have any
. bulbling or dp perrak/hirtarie preservation questions, please contact the AlMork'P erervallon Omcar at
916319-7732
I
1 have met with the Downtown Project Coordinator, and I fully understand the Downtown Incentive
Reimbursement Gram Procedures and Details established by the Denton City Council. 1 intend to use this
gam program for the aforementioned renovation projects to forward the efforts of revitalization and
historic preservation of Demon's historic downtown. I have not received, nor will 1 receive insurance
monies for this revitalization project.
I have read the Downtown Incentive Reimbursement Gram Application Procedures including the
Downtown Incentive Reimbursement Gram Details.
1 understand that if I am awarded a Downtown Incentive Reimbursement Grain by the Demon City
Council, any deviation from the approved project may result in the partial or total withdrawal of the
Downtown Incentive Reimbursement Gram. If 1 em awarded a reimbursement grant for fad awning
or sign work end the fayadc,., sign. a awning is altered for any reason within one (1) year from
construction, I may be required to reimburse the'City, of Denim immediately for the full amount of the
Downtown the Reimbursement Grant.
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In the image above, we are showing a continuous low metal fence along McKinney,
horizontal canopies above the entries and display windows, revealed/restored transom
windows above the canopies, signage proportion and placement, paint suggestions, and a
possible treatment for the south side of the building that uses the same flat canopy that is
shown on the front.
Notice how the masonry surfaces have been left unpainted and the the parapet cap has
been left intact.
r
HIS OWN' MONSOON
Cropped view, left side of block
Notice the consistent canopy design on the south side of the building. The paint color for
the doors and window can match each other with an additional (darker) color for trim
details and window sills. The concrete base (shown dark gray) presents a concern for
handicapped accessibility and needs to be addressed with local code officials.
The canopy can be designed/detailcd any number of ways. If the building owner is
interested in pursuing a horizontal canopy approach, please contact our office and we can
provide further suggestions.
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Cropped view, right side of block
We suggest that the paintVolors'for the window frames and trim be'the samc-for both
stores in this section of the block. Differentiation can occur through:signagc and window
displays. The brick should: once again, retnain unpainted.
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Tim BFATY
October 12, 2007
Ralph Ramsey
Elk River Investments
3311 N IH-35, Suite 140
Denton, TX 76207
Re: 118 E. McKinney Cost Breakdown
Dear Ralph:
Below is the breakdown you requested for the captioned project.
Roofing and roof-related sheet metal $ 43,126.00
Parking lot repair and re-stripe 5,362.00
Ornamental guard rail along McKinney Street 3,025.00
Refurbish storefronts (includes new storefront and new
wood trim on West and East sides of building, along
with refurbishment along McKinney St) 30,506.00
Awnings (Fabric and standing-seam) 16,522.00
Soffit & fascia repairs 15,704.00
Miscellaneous' 6,600.00
Includes:
• Removal of vegetation on South side
• Patch stucco on South side
• Paint South side
• Caulk expansion joints in vertical faces
• Tuck-point brick at perimeter
.TOTAL BASE'BIDv~~J~ - ~ 5120.844:00
Alternate 1: Paint Brick on East space perimeter $ 6,948.00
Alternate 2: Roofing insulation (2.5' polyisocyanurate R-19) $ 6,808.00
1 have attempted to provide enough information for presentation, without getting too detailed.
Please call if you have questions. Please note that the "total base bid' includes the total of our
bid, plus the railing bid you requested be presented as part of our proposal. If you have a specific
format requirement for presentation to the City of Denton, please pass that along, and we will
format it into compliance.
Regards,
'tt BE5,
David M. Morton
DMlm
V.O. BOX68
1)13J1'UN; 77?XAS WOW
(940)'387-3215
FAX (940) 382-5461
I
r,
Tim BEATY
fa4444
0
September 21, 2007
Mr. Ralph Ramsey
Elk River Investments
3311 N. 1-35, Suite 140
Denton, TX 76207
Re: Elk River- 118 E. McKinney St. Exterior Renovations
Dear Mr. Ramsey:
We are pleased to provide this proposal for the exterior renovations at 118 E. McKinney Street
located in Denton, Texas. The scope of work is described below.
BUILDING SYSTEMS
Roofing: Remove the existing roofing system to the wood deck, install a nail base, a black-diamond
base, two (2) plies of Type-IV felt, followed by a modified bitumen cap-sheet. Replace through-
wall scupper flashings, encapsulate parapet walls with modified bitumen membrane, and
replace coping and coping flashing at parapet walls. This price includes an allowance for
roofing-related carpentry (parapet and roof-deck repairs.) (ALLOWANCE: $3,000.00)
Roofing Warranty: Labor and/or materials for 10-years.
Parking lot repairs: Repair an area (18'x 24) on the east side of the parking lot directly north of the
dumpster. Saw cut, demolish and remove debris from site; prepare compacted base, install
reinforcing bar (#3 @ 18' o.c.e.w.), pour and finish (broom finish) concrete (5-sack, 3,000 psi
mix)
Re-stripe parking lot: Install new striping using durable paint to include 19 regular diagonal spaces,
one handicap space with passenger loading zone (hatched space) and one (1) parallel space.
Install nine (9) concrete wheel stops at north edge to protect building
Remove vegetation from South wall and remove from site
Patch stucco on South wall: Remove one area at base of wall (1'x 12) and replace
Paint South wall
Caulk expansion joint on east wall near south end
Paint brick on East end and East third of front elevation (See akemate, below)
Replace gutter and fascia on South (East end)
Tuck-point brick at perimeter (only where mortar is missing) (ALLOWANCE: $2,500.00)
EAST SIDE
Remove siding and door at entry
Fabricate and install new brick and wood fagade matching front, to include one (1) 3°4° window and
one (1) 3°7° door with haBglass insert
Paint new wood in fagade (d Aftemate I is not selected, matching brick as closely as possible.)
-Remove wood casing around hollow metal door and replace with brick
Paint HM door and frame (rear of English Paints)
-"Paint steel window
Install new black fabric awning (using frames salvaged from front center)
P-0. BOX 68
DENfON, MXM 76202
(940)387-3275
PAX (940) 382-541
J
1 GJ
DENTON MUSIC STORE
Replace 1/4-round at glazing
Repair wood fascia at base of glazing
/Paint all exterior wood
--Replace threshold
/Replace fabric awning using existing frames (one continuous awning)
/Welding on awning frames
:Repair soffR/mansard
.Paint soffit & mansard
CENTER SPACE (Emotvl
Remove existing awning frames
Remove plywood from transoms
Repair transom frames and paint
,-Replace transom glazing with General Aluminum windows, same dimension and install wood trim*
--Remove planters and repair wood at base of wall
--.Repair door and wood frame
Replace threshold
iRe-build astragal
--Paint all wood surfaces
~abricate and install new flat canopy w/ tumbucldes and standing seam steel roof sheets
epair soffit/mansard
~GPaint soffit & mansard
BOLES GENERAL STORE
--'Remove planters and repair wood at base of wall
Repair door below glazing
~ Replace threshold
~Re-build astragal
--Paint all wood surfaces
install new awnings over existing frames
install new awning over West window using existing frame
--Repair soffil/mansard
,Paint soffit & mansard
WEST AUSTIN STREE ENGLISH'PAINT
Remove windows
Install storefront systems
Install wood trim around storefront*
Repair downspout 0
Install new awning using salvaged frame from front, center space
~vPaint all wood surfaces
Repair soffiUmansard
faint soffit & mansard
BASE PRICE: $117,819.00
This price does not include any Interior work. II
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ALTERNATE I:'Paintyellow tirick on east and eastend`of North sides
Paint brick, .color as selected by owner
ADD TO BABE PRICE: 1116,948.00
ALTERNATE 11: Install 2:5" of oolvisocvanurate insulation on roof (R-1 9+)
If interior lay-in ceilings are removed with insulating bans, there maybe no insulation, unless it exists
between the roof deck and the tin ceiling panels.
ADD TO BASE PRICE: S 6,808.00
This price does not include sales tax. Any alteration from the above specifications, which
involves extra cost; will be executed only upon a written order and will become an extra charge
to the original bid price. All agreements, oral and written, are contingent upon strikes, accidents
or delays beyond our control. Tim Beaty Builders carries a $5,000,000 General Liability policy
and Worker's Compensation Insurance.
It is a pleasure doing business with you. If you have any questions about this bid, please give
me a call.
Sincerely,
David M. Morton
DMlm
By signature below, I hereby acknowledge and accept Base bid, as described above for a total
additional amount of $ 117,819.00
Date Signature
By signature below, I hereby acknowledge and accept the Altemate I, as described above for a
total deductive amount of $ 6,948.00.
Date Signature
By signature below, I hereby acknowledge and accept the Altemate II, as described above for a
total deductive amount of $ 6,808.00.
Date Signature
E t s;rer - t i F E.I', ci:mne,. E,t-r-i ' a,,_. attons . Prarcvai
Sentembet a.7n['
s:\our documents\ordinances\08\elk river gmnCdoc EXHIBIT C
,
ORDINANCE NO.Q(~
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS,
APPROVING A GRANT APPLICATION FROM ELK RIVER INVESTMENTS FROM THE
DOWNTOWN INCENTIVE REIMBURSEMENT GRANT PROGRAM NOT TO EXCEED
$10,000; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on April 3, 2007, the City Council approved a Downtown Incentive
Reimbursement Program by Ordinance No. 2007-072; and
WHEREAS, Elk River Investments has applied for a $10,000 grant; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Council of the City of Denton hereby approves the request from Elk
River Investments for $10,000 from the Downtown Incentive Reimbursement Grant Program.
SECTION 2. The Mayor, or his designee, is hereby authorized to execute the Agreement
and to carry out the duties and responsibilities of the City, including the expenditure of funds as
provided in the Agreement.
SECTION 3. This Ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the day of / 2008.
PERRY R. McNEILL, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By).-
1
J
APPROVED AS TO LEGAL FORM:
EDWIN M. SNYDER, CITY ATTORNEY
BY:%~