2008-037ORDINANCE NO.
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO EXECUTE A PURCHASE ORDER THROUGH THE HOUSTON-
GALVESTON AREA COUNCIL (H-GAC), BUY BOARD COOPERATIVE PURCHASING
NETWORK, TARRANT COUNTY, AND THE TEXAS MULTIPLE AWARD SCHEDULE
(TXMAS) PROGRAM FOR THE ACQUISITION OF TWENTY-TWO VEHICLES AND
FOUR HEAVY EQUIPMENT ITEMS FOR THE CITY OF DENTON UTILITY FUND
DEPARTMENTS BY WAY OF AN INTERLOCAL AGREEMENT WITH THE CITY OF
DENTON; AND PROVIDING AN EFFECTIVE DATE (FILE 3974-INTERLOCAL
AGREEMENT FOR THE PURCHASE OF UTILITY FUND VEHICLES AND EQUIPMENT
AWARDED TO MULTIPLE VENDORS AS LISTED ON EXHIBIT A IN THE AMOUNT OF
$1,359,545.02
WHEREAS, pursuant to Ordinance 95-107, the Houston-Galveston Area Council of
Government (H-GAC) has solicited, received, and tabulated competitive bids for the purchase of
necessary materials, equipment, supplies, or services in accordance with the procedures of state
law on behalf of the City of Denton; and
WHEREAS, pursuant to Ordinance 2005-034, the Buy Board Cooperative Purchasing
Network has solicited, received, and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies, or services in accordance with the procedures of state law on
behalf of the City of Denton; and
WHEREAS, pursuant to Resolution 92-019, the State Purchasing Building and
Procurement Commission Texas Multiple Award Schedule (TXMAS) Program has solicited,
received and tabulated competitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law on behalf of the City of
Denton; and
WHEREAS, pursuant to Ordinance 95-175, Tarrant County, Texas has solicited, received
and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or
services in accordance with the procedure of state law on behalf of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described materials, equipment, supplies, or services can be purchased by the City
through the Houston-Galveston Area Council of Government (H-GAC), Buy Board Cooperative
Purchasing Network, Texas Multiple Award Schedule (TXMAS), and Tarrant County programs
at less cost than the City would expend if bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies, or services approved and
accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered file for materials,
equipment, supplies, or services, are hereby approved.
ITEM
NUMBER
VENDOR
AMOUNT
1-9
H-GAC/Philpott Ford
$484,213.00
10
H-GAC/ Rush Truck Centers of Texas
$110,220.02
11
H-GAC/Bane Machinery
$202,543.00
12
Tarrant Co./Continental Equipment
$146,610.00
13-14
TXMAS/Altec Industries
$276,467.00
15
TXMAS/Grande Truck Center
$134,882.00
16
Buy Board/Philpott Ford
$ 46,997.00
SECTION 2. By the acceptance and approval of the above numbered items set forth in
the referenced file, the City accepts the offer of the persons submitting the bids to the H-GAC,
Tarrant County, TXMAS or Buy Board for such items and agrees to purchase the materials,
equipment, supplies, or services in accordance with the terms, conditions, specifications,
standards, quantities and for the specified sums contained in the bid documents and related
documents filed with the above listed agencies, and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set
forth in the attached purchase orders wish to enter into a formal written agreement as a result of
the City's ratification of bids awarded by H-GAC, Tarrant County, TXMAS or Buy Board, the
City Manager or his designated representative is hereby authorized to execute the written
contract; provided that the written contract is in accordance with the terms, conditions,
specifications and standards contained in the Proposal submitted to H-GAC, Tarrant County,
TXMAS or Buy Board, quantities and specified sums contained in the City's purchase orders,
and related documents herein approved and accepted.
SECTION 4. By the acceptance and approval of the above enumerated items, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance
with the approved bids.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this 9 /'1 day of 008.
PE R. McNEILL, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
EDWIN M. SNYDER, CITY ATTORNEY
BY:
3-ORD- 974
EXHIBIT A
2007-2008 UTILITY FUND VEHICLES
Item
Description
uant
Price Ea
Vendor
.
1
%2 Ton Ext Cab
1 $17,015
Philpott Ford
1
V2 Ton Ext Cab
1 $17,015
Philpott Ford
%2 Ton Ext Cab
1' $17,015
Philpott Ford
2
/2 Ton Reg Cab
1 $14,303
Philpott Ford
2
%2 Tan Reg Cab
1 $14,303
Philpott Ford
3
'/4 Ton Reg Cab
1 $14,939
Philpott Ford
4
'/4 Ton Crew Cab
1: $27,331
Philpott Ford
5
Mid Size SUV Hybrid
1 $26,269
Philpott Ford
5
Mid Size SUV Hybrid
1 $26,269
Philpott Ford
5
Mid Size SUV Hybrid
1 $26,269
Philpott Ford
6
'/4 Ton Ext Cab
1. $25,635
Philpott Ford
7A
1 %2 Ton Chassis w/Service Body
1 $49,899
Philpott Ford
7B
I %2 Ton Chassis w/Service Body
1 $44,510
Philpott Ford
7C
1 %2 Ton Chassis w/Service Body
1 $41,608
Philpott Ford
71)
1'h Ton Chassis w/Service Body
1, $31,940
Philpott Ford
8
1 %2 Ton Reg Cab w/Service Body
1 $34,035
Philpott Ford
8
1 %2 Ton Reg Cab w/Service Body
1 $34,035
Philpott Ford
9
Expedition XLS SUV
l $21,823
Philpott Ford
10
Sewer Cleaning Truck
1 $110,220.02
Rush Truck Centers of Texas
I I
Track Hoe Kobelco
1 $202,543.00
Bane Machinery
12
Backhoe w/Ext
1 $73,305
Continental Equipment
12
Backhoe W/Ext
1 $73,305
Continental Equipment
13
Pole Setting Machine
1 $92,495
Altec
14
Aerial Bucket Truck (55')
1 $141,585
Altec
15
Aerial bucket Truck (55')
1 $134,882
Grande Truck Center
16
Pull Truck for Pole Trailer
1 $ 46,997
Philpott Ford
26 $1,359,545.02