2010-005
ORDINANCE NO. 2010-005-
AN ORDINANCE ACCEPTING COMPETITIVE BIDS BY WAY OF AN
INTERLOCAL AGREEMENT WITH TARRANT COUNTY AND HOUSTON
GALVESTON AREA COUNCIL OF GOVERNMENTS AWARDING A CONTRACT
FOR THE PURCHASE OF EIGHT POLICE SEDANS; PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFOR AND PROVIDING AN EFFECTIVE DATE
(FILE 4459-PURCHASE OF POLICE SEDANS AWARDED TO PHILPOTT FORD
INC. IN THE AMOUNT OF $159,761 AND DALLAS DODGE IN THE AMOUNT OF
$22,246 FOR A TOTAL AWARD AMOUNT OF $182)007).
WHEREAS, pursuant to Ordinance 95-175, Tarrant County, Texas has solicited,
received and tabulated competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedure of state law on behalf
of the City of Denton; and
WHEREAS, pursuant to Ordinance 95-107, the Houston-Galveston Area Council of
Government (H-GAC) has solicited, received, and tabulated competitive bids for the
purchase of necessary materials, equipment, supplies, or services in accordance with the
procedures of state law on behalf of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and
recommended that the herein described materials, equipment, supplies or services can be
purchased by the City through the Tarrant County Cooperative Purchasing programs and
the Houston-Galveston Area Council of Government (H-GAC) at less cost than the City
would expend if bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the
appropriation of funds to be used for the purchase of the materials, equipment, supplies or
services approved and accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered itejns in the following numbered purchase order for
materials, equipment, supplies, or services, shown in the "File Number" listed hereon,
and on file in the office of the- Purchasing Agent are hereby accepted and approved as
being the lowest responsible bids for such items:
FILE
V
NUMBER VENDOR AMOUNT
4459 Philpott Ford Inc. $159,761
4459 Dallas Dodge $ 22,246
SECTION 2. By the acceptance and approval of the above numbered items set
forth in the attached purchase orders, the City accepts the offer of the persons submitting
the bids to Tarrant County and the Houston-Galveston Area Council of Government (H-
GAC) for such items and agrees to purchase the materials, equipment, supplies or
services in accordance with the terms, conditions, specifications, standards, quantities and
for the specified sums contained in the bid documents and related documents filed with
Tarrant County (Bid 2001-125), and the H-GAC the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted
items wish to enter into a formal written agreement as a result of the City's ratification of
bids awarded by Tarrant County and H-GAC, the City Manager or his designated
representative is hereby authorized to execute the written contract which shall be attached
hereto; provided that the written contract is in accordance with the terms, conditions,
specifications and standards contained in the Proposal submitted to Tarrant County and
H-GAC, quantities and specified sums contained in the City's purchase orders, and
related documents herein approved and accepted.
SECTION 4. By the acceptance and approval of the above numbered items set
forth, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approval purchase orders or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION 5. This ordinance shall become effective immediately upon its
passage and approval.
PASSED AND APPROVED this day of , 2010.
MARK BURR--OUG h S, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY:
4-ORD 26