2008-308ORDINANCE NO. ~OO~"~D~
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO EXECUTE A PURCHASE ORDER THROUGH THE BUY BOARD
COOPERATIVE PURCHASING NETWORK, TEXAS MULTIPLE AWARD SCHEDULE
(TXMAS) PROGRAM AS AWARDED BY THE STATE OF TEXAS BUILDING AND
PROCUREMENT COMMISSION AND US COMMUNITIES PURCHASING ALLIANCE
FOR THE ACQUISITION OF NEW AND REFURBISHED FURNITURE FOR THE CITY OF
DENTON SOUTH BRANCH LIBRARY BY WAY OF AN INTERLOCAL AGREEMENT
WITH THE CITY OF DENTON; AND PROVIDING AN EFFECTIVE DATE (FILE 4157-
INTERLOCAL AGREEMENT FOR THE PURCHASE OF FURNITURE FOR THE SOUTH
BRANCH LIBRARY IN THE AMOUNT OF $ 282,005.60).
WHEREAS, pursuant to Ordinance 2003-017, the US Communities Purchasing Alliance
has solicited, received, and tabulated competitive bids for the purchase of necessary materials,
equipment, supplies, or services in accordance with the procedures of state law on behalf of the
City of Denton; and
WHEREAS, pursuant to Ordinance 2005-034, the Buy Board Cooperative Purchasing
Network has solicited, received, and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies, or services in accordance with the procedures of state law on
behalf of the City of Denton; and
WHEREAS, pursuant to Resolution 92-019, the State Purchasing Building and
Procurement Commission Texas Multiple Award Schedule (TXMAS) Program has solicited,
received and tabulated competitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law on behalf of the City of
Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described materials, equipment, supplies, or services can be purchased by the City
through the US Communities Purchasing Alliance, Buy Board Cooperative Purchasing Network,
and Texas Multiple Award Schedule (TXMAS) programs at less cost than the City would expend
if bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies, or services approved and
accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered file for materials,
equipment, supplies, or services, are hereby approved.
Vendor Contract Amount
Workplace Resource-DFW TXMAS $21,204.68
Workplace Resource-DFW US Communities $ 4,356.90
BKM-Total Office of Texas TXMAS $ 9,610.63
BKM-Total Office of Texas No Contract $25,994.89
TUSA Office Solutions, Inc. TXMAS $14,982.33
TUSA Office Solutions, Inc. US Communities $19,577.50
TUSA Office Solutions, Inc. No Contract $ 511.26
Cultural Surroundings Buy Board $136,074.69
Cultural Surroundings No Contract $ 21,126.72
Cultural Surroundings Moving Services $ 28,566.00
$282,005.60
SECTION 2. By the acceptance and approval of the above numbered items set forth in
the referenced file, the City accepts the offer of the persons submitting the bids to the US
Communities, TXMAS or Buy Board for such items and agrees to purchase the materials,
equipment, supplies, or services in accordance with the terms, conditions, specifications,
standards, quantities and for the specified sums contained in the bid documents and related
documents filed with the above listed agencies, and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set
forth in the attached purchase orders wish to enter into a formal written agreement as a result of
the City's ratification of bids awarded by US Communities, ,TXMAS or Buy Board, the City
Manager or his designated representative is hereby authorized to execute the written contract;
provided that the written contract is in accordance with the terms, conditions, specifications and
standards contained in the Proposal submitted to US Communities, TXMAS or Buy Board,
quantities and specified sums contained in the City's purchase orders, and related documents
herein approved and accepted.
SECTION 4. By the acceptance and approval of the above enumerated items, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance
with the approved bids.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
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PASSED AND APPROVED this / day of , 2008.
MARK A. BURROUGH AYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY:
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