2008-054r
,ter.
;;,
ORDINANCE NO. ~I/V~ D.S~
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO EXECUTE A PURCHASE ORDER THROUGH THE HOUSTON-
GALVESTON AREA COUNCIL (H-GAC), BUY BOARD COOPERATIVE PURCHASING
NETWORK, AND THE STATE OF TEXAS BUILDING AND PROCUREMENT
COMMISSION DEPARTMENT OF INFORMATION RESOURCES (DIR) UNDER #DIR-
SDD-531; FOR THE ACQUISITION OF FIVE RADARS, TEN MOBILE DATA
COMPUTERS, AND TWENTY ONE LIGHT BARS FOR THE CITY OF DENTON POLICE,
FIRE AND PUBLIC WORKS DEPARTMENTS BY WAY OF AN INTERLOCAL
AGREEMENT WITH THE CITY OF DENTON; AND PROVIDING AN EFFECTIVE DATE
(FILE 3990-INTERLOCAL AGREEMENT FOR THE PURCHASE OF MISCELLANEOUS
EQUIPMENT FOR POLICE, FIRE, AND PUBLIC WORKS VEHICLES AWARDED TO
MULTIPLE VENDORS AS LISTED ON EXHIBIT A IN THE AMOUNT OF $111,406.56 ).
WHEREAS, pursuant to Ordinance 95-107, the Houston-Galveston Area Council of
Government (H-GAC) has solicited, received, and tabulated competitive bids for the purchase of
necessary materials, equipment, supplies, or services in accordance with the procedures of state
law on behalf of the City of Denton; and
WHEREAS, pursuant to Ordinance 2005-034, the Buy Board Cooperative Purchasing
Network has solicited, received, and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies, or services in accordance with the procedures of state law on
behalf of the City of Denton; and
WHEREAS, pursuant to Resolution 92-019, the State of Texas Building and Procurement
Commission has solicited, received and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies or services in accordance with the procedures of state law on
behalf of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described materials, equipment, supplies, or services can be purchased by the City
through the Houston-Galveston Area Council of Government (H-GAC), Buy Board Cooperative
Purchasing Network, and State of Texas Building and Procurement Commission Department of
Information Resources at less cost than the City would expend if bidding these items
individually; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies, or services approved and
accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered file for materials,
equipment, supplies, or services, are hereby approved.
ITEM
NUMBER VENDOR AMOUNT
1 H-GAC/Stalker Radar $ 16,325.00
2 DIR/ CDW-G $ 47,550.00
3-6 Buy Board/GT Distributors $ 47,531.56
SECTION 2. By the acceptance and approval of the above numbered items set forth in
the referenced file, the City accepts the offer of the persons submitting the bids to the H-GAC,
State of Texas Building and Procurement Commission Department of Information Resources or
Buy Board for such items and agrees to purchase the materials, equipment, supplies, or services
in accordance with the terms, conditions, specifications, standards, quantities and for the
specified sums contained in the bid documents and related documents filed with the above listed
agencies, and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set
forth in the attached purchase orders wish to enter into a formal written agreement as a result of
the City's ratification of bids awarded by H-GAC, Buy Board, or State of Texas Building and
Procurement Commission Department of Information Resources, the City Manager or his
designated representative is hereby authorized to execute the written contract; provided that the
written contract is in accordance with the terms, conditions, specifications and standards
contained in the Proposal submitted to H-GAC, Buy Boazd, or State of Texas Building and
Procurement Commission Department of Information Resources quantities and specified sums
contained in the City's purchase orders, and related documents herein approved and accepted.
SECTION 4. By the acceptance and approval of the above enumerated items, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance
with the approved bids.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this ~L~"G(~__ day of_~~~~~~ 2008.
PERK R. McNEILL, MAY R
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
EDWIN M. SNYDER, CITY ATTORNEY
BY:
3-ORD- 990
EXHIBIT A
2007-2008 Miscellaneous Equipment for Police, Fire and Public Works Vehicles
Item Description
uant. Price Ea
Department
1 Radar Packaging Police Vehicles 5 $3265.00
2 Panasonic Toughbook MDC ] 0 $4755.00
3 Patrol Light Bar Package 4 $3333.72
4 Traffic Light Bar Package 5 $3219.72
5 Miscellaneous Light Bar Package 7 $1189.59
6 Fire Light Bar Package 5 $1954.19
$111,406.56
Police
Police
Police
Police
Code Enforcement
Streets
Parks
Public Works
Fire