2008-223ORDINANCE NO. 209-AN ORDINANCE ACCEPTING COMPETITIVE BIDS BY WAY OF AN
INTERLOCAL AGREEMENT WITH TARRANT COUNTY AND AWARDING A
MULTI-YEAR CONTRACT FOR THE PURCHASE OF CELLULAR PHONE
SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (FILE 3816-INTERLOCAL AGREEMENT
WITH TARRANT COUNTY FOR THE PURCHASE OF CELLULAR PHONE
SERVICES, CONTRACT AWARDED TO PROGRESSIVE CONCEPTS, INC. IN THE
ESTIMATED ANNUAL AMOUNT OF $293,000).
WHEREAS, pursuant to Ordinance 2001-001, Tarrant County, Texas has
solicited, received and tabulated competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedure of State law on behalf
of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and
recommended that the herein described materials, equipment, supplies or services can be
purchased by the City through the Tarrant County Cooperative Purchasing programs at
less cost than the City would expend if bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the
appropriation of funds to be used for the purchase of the materials, equipment, supplies or
services approved and accepted herein; NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered purchase order for
materials, equipment, supplies, or services, shown in the "Purchase Orders" listed hereon,
and on file in the office of the Purchasing Agent are hereby accepted and approved as
being the lowest responsible bids for such items:
FILE
NUMBER VENDOR AMOUNT
3816 Progressive Concepts, Inc. See Exhibit A
SECTION 2. By the acceptance and approval of the above numbered items set
forth in the attached purchase orders, the City accepts the offer of the persons submitting
the bids to Tarrant County for such items and agrees to purchase the materials,
equipment, supplies or services in accordance with the terms, conditions, specifications,
standards, quantities and for the specified sums contained in the bid documents and
related documents filed with Tarrant County (Bid 2001-001), and the purchase orders
issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted
items set forth in the attached purchase orders wish to enter into a formal written
agreement as a result of the City's ratification of bids awarded by the Tarrant County, the
City Manager or his designated representative is hereby authorized to execute the written
contract which shall be attached hereto; provided that the written contract is in
accordance with the terms, conditions, specifications and standards contained in the
Proposal submitted to the Tarrant County, quantities and specified sums contained in the
City's purchase orders, and related documents herein approved and accepted.
SECTION 4. By the acceptance and approval of the above numbered items set
forth in the attached purchase orders, the City Council hereby authorizes the expenditure
of funds therefor in the amount and in accordance with the approval purchase orders or
pursuant to a written contract made pursuant thereto as authorized herein.
SECTION 5. This ordinance shall become effective immediately upon its
passage and approval.
PASSED AND APPROVED this day of d.102~~MhIM,2008.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY. , u
APPROVED AS TO LEGAL FORM:
JOHN M. KNIGHT, INTERIM CITY ATTORNEY
BY:
3-ORE-File 381
Exhibit A
Pricing Summary: Hawk Electronics, A Division of Progressive Concepts
Rate Plan 41 Monthly & Hourly Plan - Local Low Usage
Fixed Rate
$20.00 per month
Per Minute-Peak
$.22 per minute
Per Minute-Off Peak
$.02 per minute
Long Distance
$.69 per minute
Roaming
$.69 per minute
Rate Plan 42 Flat Rate - Local
Flat Rate
$60.00 per month
Long Distance (200 minutes included)
20 per minute
Roaming
$.69 per minute
Rate Plan #3 Monthly with Limited Minutes -National Plan
Monthly Rate (includes 250 peak 15000 off peak minutes)
$24.59 per month
Per Minute after included minutes
$.45 per minute
Rate Plan #4 Mont y with Limited Minutes -National Plan
Monthly Rate (includes 450 peak / 5000 off peak minutes)
$32.79 per month
Per Minute after included minutes
$.45 per minute
Rate Plan #5 Monthly with Limited Minutes -National Plan
Monthly Rate (includes 900 peak / Unlimited off peak minutes)
$49.19 per month
Per Minute after included minutes
$.40 per minute
Rate Plan #6 Monthly with Limited Minutes - National Plan
Monthly Rate (includes 1350 peak / Unlimited off peak minutes)
$65.59 per month
Per Minute after included minutes
5.35 per minute
No charge for bass phone with new activation
Hawk Electronics agrees to all bid requirements including the following:
Billing on CD
Single point of contact for all services
Non-billable numbers and internet account
With the Courts approval of this contract, Hawk Electronics also will provide telephones
for Tarrant County employees to use each year during each authorized election period
from two weeks prior to an election through one week following an election with donated
air time. This service will also be provided in the event of an emergency.