2008-166ORDINANCE NO. _ eX - /4f
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF AN ELECTRIC TRANSMISSION CONDUCTOR FOR DENTON
MUNICIPAL ELECTRIC; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR;
AND PROVIDING AN EFFECTIVE DATE (BID 4065-ANNUAL CONTRACT FOR ELECTRIC
TRANSMISSION CONDUCTOR AWARDED TO THE LOWEST RESPONSIBLE BIDDER
MEETING SPECIFICATION, STUART C. IRBY, IN THE ANNUAL ESTIMATED AMOUNT OF
$244,020 PLUS A REFUNDABLE DEPOSIT OF $41,000).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered bids for materials, equipment,
supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent,
are hereby accepted and approved as being the lowest responsible bids for such items:
BID NUMBER VENDOR AMOUNT
4065 Stuart C. Irby Exhibit A
SECTION 2. By the acceptance and approval of the above numbered items of the submitted
bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance with the terms, specifications,
standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION 3. Should the City and the winning bidder(s) wish to enter into a formal written
agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute a written contract in accordance with the
terms, conditions, specifications, standards, quantities and specified sums contained in the Bid
Proposal and related documents and to extend that contract as determined to be advantageous to the
City of Denton.
SECTION 4. By the acceptance and approval of the above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 5. Thhis ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this day of , 2008.
14
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
JOHN M. KNIGHT, INTERIM CITY ATTORNEY
BY:
3-0RD-BID 4065
Exhibit A
BID # 4065
DATE: June 17, 2008
Annual Contract for Electric Trancmiccinn C:nnriiir,tnr
Conductor EST.
ITEM Strength ANNUAL UOM DESCRIPTION
OTY.
VENDOR
Stuart C.
Irby Co.
Principle Place of Business:
Ft. Worth, TX
Wire, 959.6 Bare Aluminum Conductor, Class
ACSS/TW, 22 Strand, Overall diameter 1.108",
1
Standard
98,000
ft
D.C. resistance 0.0172 Ohm/1,000 ft. @ 20°C,
$2'22
Strength
Rated breaking strength 30,700 lbs. (Code
name "Suwannee" on 5,000 ft. minimum
standard returnable steel reels).
Wire, 959.6 Bare Aluminum Conductor, Class
ACSS/TW, 22 Strand, Overall diameter 1.108",
2
High Strength
98,000
ft
D.C. resistance 0.0172 Ohm/1,000 ft. @ 20°C,
*$2.21
Rated breaking strength 33,100 lbs. (Code
name "Suwannee" on 5,000 ft. minimum
standard returnable steel reels).
Delivery can be made within weeks of
receipt of order.
8-10
Bidder is an authorized distributor, by the
manufacturer, and is authorized to sell to the
Yes
City of Denton? Yes or No N/A
_
*See Bid
Bidder's Comments
MOQ=30,000'
$2050 reel
deposit
-•-rnCeb snail oe oia r.u.m uenron
*Only 98,000 ft. of conductor will be bought, either item 1 OR item 2, depending on
final design. Pricing is required on both standard and high strength overhead transmission
conductors. ONLY SOUTHWIRE company conductor will be accepted by DME.