2008-167ORDINANCE NO. 2dO~'-16
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL
CONTRACT FOR THE PURCHASE OF WOOD UTILITY POLES FOR DENTON MUNICIPAL
ELECTRIC; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (BID 4056-ANNUAL CONTRACT AGREEMENT FOR
WOOD UTILITY POLES AWARDED TO THE LOWEST RESPONSIBLE BIDDER,
NATIONWIDE UTILITY POLES & SUPPLY, INC., IN THE ANNUAL ESTIMATED AMOUNT
OF $354,624.88).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered bids for materials, equipment,
supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent,
are hereby accepted and approved as being the lowest responsible bids for such items:
BID
NUMBER VENDOR AMOUNT
4056 Nationwide Utility Poles and Supply, Inc. Exhibit A
SECTION 2. By the acceptance and approval of the above numbered items of the submitted
bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance with the terms, specifications,
standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION 3. Should the City and the winning bidder(s) wish to enter into a formal written
agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute a written contract in accordance with the
terms, conditions, specifications, standards, quantities and specified sums contained in the Bid
Proposal and related documents and to extend that contract as determined to be advantageous to the
City of Denton.
SECTION 4. By the acceptance and approval of the above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this day of /112 M4~te' ,2008.
MARK A-B U , MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
I
APPROVED AS QLEGAL FORM:
JOHN M. KNIGHT, INTERIM CITY ATTORNEY
BY: 4~<~ Ze
3-0R 4056
Bid #4056 Exhibit A
Date: 7/8/08
Annual Contract for Wood Utilitv Poles
ATI W DE UTIL
ITY POLES PP
BRIER
FIELD, AL
No.
COD W/H #
DESCRIPTION
A
Preferred B
Alternate C
A*B
Est.
Qty
Unit price for
DME Drilling
Unit Price for
RUS M-20
Drilling
Evaluation
ost
1
54069000
35 FT. CLASS 3
150
$331.50
$331.50
$49,725.00
2
54069510
35 FT. CLASS 1
1
$403.64
$403.64
$403.64
3
54069050
40 FT. CLASS 3
100
$391.49
$391.49
$39,149.00
4
54069540
40 FT. CLASS 1
20
$497.26
$497.26
$9,945.20
5
54069515
45 FT. CLASS 1
160
$598.02
$598.02
$95,683.20
6
54069520
50 FT. CLASS 1
50
$710.17
$710.17
$35,508.50
7
54069530
55 FT. CLASS 1
50
$827.02
$827.02
$41,351.00
8
54069535
60 FT. CLASS 1
6
$1,002.14
$1,002.14
$6,012.84
9
54069565
65 FT. CLASS 1
6
$1,626.28
$1,626.28
$9,757.68
10
N/A
65 FT. CLASS H1
1
$1,898.65
$1,898.65
$1,898.65
11
N/A
65 FT. CLASS H2
1
$2,236.58
$2,236.58
$2,236.58
12
54069300
70 FT. CLASS 1
4
$1,929.03
$1,929.03
$1,929.03
13
N/A
70 FT. CLASS H1
1
$2,261.39
$2,261.39
$2,261.39
14
N/A
70 FT. CLASS H2
1
$2,571.81
$2,571.81
$2,571.81
15
54069560
75 FT. CLASS 1
4
$2,216.58
$2,216.58
$2,216.58
16
N/A
75 FT. CLASS H1
1
$2,503.36
$2,503.36
$2,503.36
17
N/A
75 FT. CLASS H2
1
$2,965.65
$2,965.65
$2,965.65
18
54069400
80 FT. CLASS 1
4
$2,585.44
$2,585.44
$2,585.44
19
N/A
80 FT. CLASS H1
1
$3,056.54
$3,056.54
$3,056.54
20
N/A
80 FT. CLASS H2
1
$3,425.63
$3,425.63
$3,425.63
21
N/A
85 FT. CLASS H1
1
$3,387.74
$3,387.74
$3,387.74
22,
N/A
85 FT. CLASS H2
1
$3,779.04
$3,779.04
$3,779.04
23
54069500
90 FT. CLASS 1
1
$3,340.35
$3,340.35
$3,340.35
24
N/A
90 FT. CLASS H1
1
$4,166.47
$4,166.47
$4,166.47
25
N/A
90 FT. CLASS H2
1
$4,571.41
$4,571.41
$4,571.41
TOT
ALS
$354,624.88
Delivery within days A.R.O.
5 Days
Optional Adder to hand pick the
strongest & straightest poles for
shipment: $ ___per pole.
'
N/A