2006-095J
ORDINANCE NO. ~ OO6 -O 9J"
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO EXECUTE A PURCHASE ORDER WITH THE HOUSTON-
GALVESTON AREA COUNCIL OF GOVERNMENTS (H-GAC) FOR THE ACQUISITION
OF ONE MOTOR POOL REPLACEMENT VEHICLE EACH FOR THE CITY OF DENTON
ELECTRIC OPERATIONS, DRAINAGE, WATER PRODUCTION AND WASTEWATER
BIOSOLIDS DIVISIONS BY WAY OF AN [NTERLOCAL AGREEMENT WITH THE CITY
OF DENTON; AND PROVIDING AN EFFECTNE DATE (FILE 3485-INTERLOCAL
AGREEMENT FOR THE PURCHASE OF FLEET VEHICLES FOR ELECTRIC
OPERATIONS, DRAINAGE, WATER PRODUCTION AND WASTEWATER BIOSOLIDS
WITH H-GAC AWARDED TO PHILPOTT FORD IN THE AMOUNT OF $55,238, AND TO
ROMCO EQUIPMENT fN THE AMOUNT OF $585,280 FOR A TOTAL AWARD OF
$640,518).
WHEREAS, pursuant to Ordinance 95-107, the Houston-Galveston Area Council of
Government (H-GAC) has solicited, received, and tabulated competitive bids for the purchase of
necessary materials, equipment, supplies, or services in accordance with the procedures of state
law on behalf of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described materials, equipment; supplies, or services can be purchased by the City
through the Houston-Galveston Area Council of Government (H-GAC) programs at less cost
than the City would expend if bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies, or services approved and
accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered file for materials,
equipment, supplies, or services, are hereby approved.
FILE
NUMBER VENDOR AMOUNT
3485 H-GAC/Philpott Ford $55,238
3485 Romco Equipment $585,280
SECTION 2. That by the acceptance and approval of the above numbered items set
forth in the referenced file, the City accepts the offer of the persons submitting the bids to the H-
GAC for such items and agrees to purchase the materials, equipment, supplies, or services in
accordance with the terms, conditions, specifications, standards, quantities and for the specified
sums contained in the bid documents and related documents filed with the H-GAC, and the
purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set
forth in the attached purchase orders wish to enter into a formal written agreement as a result of
the City's ratification of bids awarded by H-GAC, the City Manager or his designated
representative is hereby authorized to execute the written contract; provided that the written
contract is in accordance with the terms, conditions, specifications and standards contained in the
Proposal submitted to H-GAC, quantities and specified sums contained in the City's purchase
orders, and related documents herein approved and accepted.
SECTION 4. By the acceptance and approval of the above enumerated items, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance
with the approved bids.
SECTION 5. That this ordinance shall become effective immediately upon its passage
and approval. '
PASSED AND APPROVED this ~/'`E~i day of aQ~, 2006.
~u-~- ~~
EULINE.BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
°'~.`k~
APPROVED AS TO LEGAL FORM:
EDWIN M. SNYDER, CITY ATTORNEY
BY:
3-ORD-File 3485