2006-101
ORDINANCE NO. 2 tJt)6 - / (J I
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
DISTRIBUTION GANG OPERA TED AIR BRAKE SWITCHES FOR DENTON MUNICIPAL
ELECTRIC PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (BID 3475-DISTRIBUTION GOAB SWITCHES
AWARDED TO THE LOWEST RESPONSIBLE BIDDER MEETING SPECIFICATIONS,
HUGHES SUPPLY, IN THE ANNUAL ESTIMATED AMOUNT OF $46,183).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. The numbered items in the following numbered bids for materials, equipment,
supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent,
are hereby accepted and approved as being the lowest responsible bids for such items:
BID
NUMBER
ITEM
NO
VENDOR
AMOUNT
3475
1- 7
Hughes Supply
Exhibit A
SECTION 2. By the acceptance and approval of the above numbered items ofthe submitted
bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance with the terms, specifications,
standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION 3. Should the City and the winning bidder(s) wish to enter into a formal written
agreement as a result of the acceptance, approval, and awarding ofthe bids, the City Manager or his
designated representative is hereby authorized to execute a written contract in accordance with the
terms, conditions, specifications, standards, quantities and specified sums contained in the Bid
Proposal and related documents and to extend that contract as determined to be advantageous to the
City of Denton.
SECTION 4. By the acceptance and approval ofthe above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 5. This ordinance shall bccome effective immediately upon its passage and
approval.
PASSED AND APPROVED this / tJ!:ILday of !JjJAd
,2006.
C~ AdL
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
EDWIN M. SNYDER, CITY ATTORNEY
~
BY:
3-0RD-AID 3475
Exhibit A
Bid # 3475
Date: 3/21/06
TWO-YEAR CONTRACT FOR DISTRIBUTION GOAB SWITCHES
Principle Place of Business:
VENDOR
Hughes Supply
Corinth, TX
Horizontal Mounted
Vector, 25kV, 3 phase Steel Crossarm GOAB
1 12 28586250 Switch, Horizontal Mount Bridges # DE973X- $2,239.00
31A
2 2 NA Vector, 25kV, 3phase Fiberglass Crossarm GOAB $2,397.00
Switch, Brid es # DE973XF-31A
3 2 NA 25kV, 3phase Fiberglass Crossarm GOAB Switch, S $2,524.00
& C 147443r2-A2-ED-701R2S2
4
28586180
Vertical Mounted
Topper, Riser, 15kV, 3phase, GOAB Switch, Vertical
Mount, Brid es # DE1272V-31A
Vector, Vertical (Cable Riser) 25kV, 3phase Steel
Crossarm GOAB Switch, Brid es # DE973V-31A
Vector, Vertical (Cable Riser) 25kV 3phase
Fiberglass Crossarm GOAB Switch, Bridges #
DE973VF-31A
1
5
1
NA
6
1
NA
7
NA
25kV, 3phase Fiberglass Crossarm GOAB Switch,
S&C # 147533R2-A2-ED-701 R2S2
1
Shipment _ days
Bidder's Comments:
Bidder is an authorized distributor, by the
manufacturer, and is authorized to sell to the City of
Den on? YE or N
*Prices shall be bid F.G.B. Denton
$2,313,00
$2,239.00
$2,397.00
$2,524.00
30-50
Prices only good
for one year -
12 31 07
NjA