2006-167
ORDINANCE NO. 2tJ06-/(:; 7
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO EXECUTE A PURCHASE ORDER WITH THE HOUSTON-
GALVESTON AREA COUNCIL OF GOVERNMENTS (H-GAC) FOR THE ACQUISITION
OF TWO MOTOR POOL REPLACEMENT VEHICLES FOR THE CITY OF DENTON
ELECTRC METERING DIVISION BY WAY OF AN INTERLOCAL AGREEMENT WITH
THE CITY OF DENTON; AND PROVIDING AN EFFECTIVE DATE (FILE 3526-
INTERLOCAL AGREEMENT FOR THE PURCHASE OF FLEET VEHICLES FOR
ELECTRIC METERING WITH H-GAC A WARDED TO PHILPOTT FORD IN THE
AMOUNT OF $37,561).
WHEREAS, pursuant to Ordinance 95-107, the Houston-Galveston Area Council of
Government (H-GAC) has solicited, received, and tabulated competitive bids for the purchase of
necessary materials, equipment, supplies, or services in accordance with the procedures of state
law on behalf of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described materials, equipment,. supplies, or services can be purchased by the City
through the Houston-Galveston Area Council of Government (H-GAC) programs at less cost
than the City would expend ifbidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies, or services approved and
accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered file for materials,
equipment, supplies, or services, are hereby approved.
FILE
NUMBER
VENDOR
AMOUNT
3526
Philpott Ford
$37,561
SECTION 2. By the acceptance and approval of the above numbered items set forth in
the referenced file, the City accepts the offer of the persons submitting the bids to the H-GAC for
such items and agrees to purchase the materials, equipment, supplies, or services in accordance
with the terms, conditions, specifications, standards, quantities and for the specified sums
contained in the bid documents and related documents filed with the H-GAC, and the purchase
orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set
forth in the attached purchase orders wish to enter into a formal written agreement as a result of
the City's ratification of bids awarded by. H-GAC, the City Manager or his designated
representative is hereby authorized to execute the written contract; provided that the written
contract is in accordance with the terms, conditions, specifications and standards contained in the
Proposal submitted to H-GAC, quantities and specified sums contained in the City's purchase
orders, and related documents herein approved and accepted.
SECTION 4. By the acceptance and approval of the above enumerated items, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance
with the approved bids.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this 20tli day of <71; /! f ./
,2006.
~~Y:1:!~
ATTEST:
JENNIFER WALTERS, CITY SECRETARY.
APPROVED AS TO LEGAL FORM:
::-~A TIORNEY
3-0RD-File 3526
Attachment 1
CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT
VEHICLES
BUYBOARD #208-04
Eud User: CITY OF DENTON
Contact: MIKE ELLIS
Philpott Rep: ALAN WILEY
Date: 19-May-06
Product Description:
FORD F250 PICKUP
A.
Bid Series:
II
A. Base Price: I $ 13,741.00 I
B. Published Options (Itemize each belo wI
Code Ootlons Bid Price Code Ontion. Bid Price
XL SERIES INCL 86T RECEIVER HITCH $ 166.00
5.4L V8 GAS INCL 52B TOWCOMMAND FACTORY $ 218.00
MANUAL TRANSMISSION INCL INTEGRA TED ELECTRIC BRAKE
SINGLE REAR WHEEL INCL CONTROLLER
TRAILER TOW PACKAGE INCL 63B STABILIZER PACKAGE $ 109.00
AlC AND HEAT INCL 07FSC 2007 MODEL UPGRADE $ 1 348.00
AM-FM RADIO INCL GPC ADJUSTMENT INCL
VINYL SEAT INCL FUEL-STEEL SURCHARGE INCL
44T 5-SPEED AUTOMATIC $ 1,202.00
X3L LIMITED SLIP AXLE $ 285.00
TE VINYL 40-20-40 SEAT $ 380.00 .
99P DIESEL UPGRADE $ 4,132.00'
63H 140 AMP ALTERNATOR $ 71.00'
.
Total of B. Published OPtion,,1 $
7,911.00 I
C. UnDublished Outions fltemize each below, not to exceed 25%1 5=' 1.5 %
Options Bid Price Options Bid PrIce
PINTLE COMBO WITH 2 5/16 BALL $ 195.00
1 EXTRA KEY $ 5.00
UNDERHOOD LIGHT $ 65.00'
6-P1N TRAILER PLUG BUMPER MOUNTED $ 59.00
NEW ORDER-ESTIMATED DELIVERY NOTE
IN 90 DAYS A.RO.
Total of C. Unpublished Options' $
324.00 I
I
I
o.
Contract Price Adjustment:
E.
Delivery Charges:
o
. mil.. @ $.93/mlle
$
G.
Quantity Ordered
xF=
$ 21,976.00 I
$ 21,976.00 I
$400.00 PER PURCHASE ORDER $ 400.00 I
I
p,
Total of A + B+C + D+ E= F
H.
BUYBOARD Administrative Fee
J.
Non.Equip Charges & Credits
J.
TOTAL PURCHASE PRICE INCLUDING BUYBOARO FEE
$ 22,376.00 I
CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT
VEHICLES
BUYBOARD #208-04
End User: CITY OF DENTON
Contact: MIKE ELLIS
Philpott Rep: ALAN WILEY
Date: 19-May-06
Product Description:
FORD FI50 REGULAR CAB
A.
Bid Series:
8
A. Base Price: I $ 12,661.00 I
B. Published Options fItemize each belowl
Code ODtions Bid Price Code Ootioos Bid Price
REGULAR CAB INCL 7126 2007 MODEL WITH 126"WB $ 1,400.00
4.6L V8 GAS INCL SHORT BED 6 1/2 FOOT
AUTOMATIC INCL GOVERNMENT CONCESSION
FULL SIZE SPARE TIRE INCL ADmSTMENT
A/C AND HEAT INCL
VINYL SPLIT BENCH SEAT INCL
REAR BUMPER INCL
STANDARD BUMPERS INCL
AM.FM RADIO INCL
DELIVERY INCL
LONG BED INCL
FSC FUEL-STEEL SURCHARGE $ 562.00 .
Tots) of B. PnbUshed Optloos:1 $
1,962.00 I
C. UDnublished Ontions (Itemize each below, not to exceed 25%] 5=' 1.1%
Options Bid Price Ontlons Bid Price
HOUR METER $ 97.00'
UNDER HOOD LIGHT $ 65.00
. ESTIMATED DELIVERY IN 90-120 DAYS
Total of C. Unpublished Options' S
162.00
D. Contract Price Adjustment:
E.
Delivery Charges:
o
. mUes @ $.93/mile
s
v.
Total of A + B + C + D + E = F
$ 14,785.00
G.
Quantity Ordered
xF= S
14,785.00
H.
BUY BOARD Administrative Fee
$400.00 PER PURCHASE ORDER $
400.00
I. Non.Equip Charges & Credit.s
J.
TOTAL PURCHASE PRJCE INCLUDING BUYBOARD FEE
$ 15,185.00