2006-207
ORDINANCE NO. 2IJt7fr 207
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF PRINTING, TYPESETTING, DISTRIBUTION AND ADVERTISEMENT
SALES FOR THE PARKS AND RECREATION DEPARTMENT'S PLAY SEASONAL
BROCHURE; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (BID 3529-ANNUAL CONTRACT FOR PAR.D.
SEASONAL CATALOGS AWARDED TO THE LOWEST BIDDER FOR EACH SECTION IN
THE GROSS AMOUNT OF $45,936 LESS $12,000 (ESTIMATED AD REVENUE) FOR A NET
ESTIMATED COST OF $33,936.
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase ofthe materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered bids for materials, equipment,
supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent,
are hereby accepted and approved as being the lowest responsible bids for such items:
BID
NUMBER ITEM# VENDOR AMOUNT
3529 I RJK Printing $27,261
3529 2 Denton Publishing Co. $16,675
3529 3 Adventure Media $ 2,400
3529 3 . Gross Amount $45,396
3529 3 Ad Sales Revenue ($12,000)
3529 Net Estimated Amount $33,936
SECTION 2. By the acceptance and approval ofthe above numbered items ofthe submitted
bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance with the terms, specifications,
standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION 3. Should the City and the winning bidder(s) wish to enter into a formal written
agreement as a result ofthe acceptance, approval, and awarding ofthe bids, the City Manager or his
designated representative is hereby authorized to execute a written contract in accordance with the
terms, conditions, specifications, standards, quantities and specified sums contained in the Bid
Proposal and related documents and to extend that contract as determined to be advantageous to the
City of Denton.
SECTION 4. By the acceptance and approval of the above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this ,Z5#daYOf Viihf' ,2006.
. Ytt rfl.dl
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
b
APPRO D AS 0 LEGAL FORM:
EDWINM. SNYDER, CITY ATTORNEY
BY:
3-0RD-3529
Bid #3529
Date: 7/6/06
Annual Contract for PAR.D.
Seasonal Catalogs
NO: QTY
DESCRIPTION
Principle Place of Business:
Attachment 1
Vendor
Adventure
Media
Aubrey. TX'
Per Printing of PARD Brochure No Bid
1.000 per specifications
2 Per Distribution per No Bid
1,000 specifications
3
Advertising commission
based upon dollar amount
of ads sold (percent)
Shipment
20%
Vendor Vendor Vendor
RJK Printing & Denton Publishing Dallas Offset, Inc.
Publishing Co.
Ft. Worth, TX Denton, TX Dallas. TX
$227.18 No Bid $341.13
No Bid
$155.00
No Bid
No Bid
No Bid
No Bid
14 business days