2006-213
ORDINANCE NO. .200b- ,2/3
AN ORDINANCE OF THE CITY OF DENTON, TEXAS APPROVING AN AGREEMENT
BETWEEN THE CITY OF DENTON AND THE DENTON RECORD CHRONICLE;
APPROVING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF LEGAL
ADVERTISING SERVICES A V AILABLE FROM ONLY ONE SOURCE IN ACCORDANCE
WITH THE PROVISIONS OF THE ST ATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE
(FILE 3549-AGREEMENT WITH THE DENTON RECORD CHRONICLE IN THE
AMOUNT OF $8.15 PER COLUMN INCH FOR AN ESTIMATED AWARD OF $35,000).
WHEREAS, Section 252.022 of the Local Government Code provides that procurement
of items that are only available from one source, including; items that are only available from
one source because of patents, copyrights, secret processes or natural monopolies; films,
manuscripts or books; electricity, gas, water and other utility purchases; captive replacement
parts or components for equipment; and library materials for a public library that are available
only from the persons holding exclusive distribution rights to the materials; need not be
submitted to competitive bids; and
WHEREAS, the City Council wishes to procure one or more of the items mentioned in
the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. The following purchase of materials, equipment or supplies, as described
in the "File" listed hereon, and on file in the office of the Purchasing Agent, and the license
terms attached are hereby approved:
FILE
NUMBER
VENDOR
AMOUNT
3549
Denton Record Chronicle
$8.l5/column inch
SECTION 2. The acceptance and approval of the above items shall not constitute a
contract between the City and the person submitting the quotation for such items until such
person shall comply with all requirements specified by the Purchasing Department.
SECTION 3. The City Manager is hereby authorized to execute any contracts relating to
the items specified in Section 1 and the expen~iture of funds pursuant to said contracts is hereby
authorized.
SECTION 4. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
EDWIN M. SNYDER, CITY ATTORNEY
RY~
3-0RD-Filc 3549
/~
day Of~, 2006.
RETAIL ADVERTISING AGREEMENT
DENTON PUBLISHING COMPANY: 940-387-3811 Phone 940-566-6846 Fax
You are hereby authorized to publish advertising for the undersigned in the Denton Record-Chronicle, Denton Time,
TV Chmnicle, Denton Business Chronicle, and/or The Grapevine Sun as specified below:
A minimum of 4000 inches/inscrtions per month/YlIl&J, for a period of 12 months/xx~ beginning
Auaust 1. 2006 , for insertions which the advertiser agrees to pay the following rates per column inch, per
publication; payable monthly as used.
Denton Record-Chronicle (Daily) $8.15 Denton Record-Chronicle (Sunday) $9.35 Wednesday Plus $10.60
Denton Time TV Chronicle $8.45 ' Denton Business Chronicle $15.00
The Grapevine Sun (Pickup Rate) $5.00 Neighbors (Pickup Rate) $5.00
The terms of this agreement are based on cash with order or thirty day accounts with approved credit by the business office of
Denton Publishing Company. All rates are nct. No rebates for accumulated lineage.
Initial
This agreement may be terminated by either party for any reason at any time. If this agreement is terminated by either party. a
termination surcharge, equal to the difference between current ,open rate and advertiser agreement rate, for all advertising
placed under the temlS of this agreement, will be added to the above named advertiser's billing. If at the end of the tenn of this
agreement, advertiser has failed to meet lineage commitment, Denton Publishing Company will bill advertiser for the balance
of the agreement or the rate difference based on accumulated lineage, whichever is the lesser amount.
Initial
Death Requirements-Any ad running more than 18-1/2 inches in depth will be charged as 21-1/4 inches in depth.
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Reauest for Placement-We try to comply with customer section or page requests. However placement can only be guaranteed
with a 35% cost of ad charge applied. .
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Errors and Adiustments- Please check your ad the first day it runs to see that all information is correct. This will ensure your
ad is exactly what you want readers to see. Denton Publishing Company assumes no responsibility for errors appearing on
original copy submitted by advertisers or his agency or approved proof of copy (except proof corrections). We must limit our
responsibility, if any, to the charge for the space, and cannot b~ responsible for incorrect ads after the first day of publication,
or ads submitted after oublished deadline. Any errors or changes must be reported to sales dep3ltment the following busi-
ness day. Claims for errors in billing must be made within 30 days of date of invoice; otherwise, such claims will not be con-
sidered.
Initial
Proofs / Coov and Lavout Chan"es - Upon request, proofs will be delivered to the advertiser
orovided the ad was submitted orior to deadline and the ad is 20 inches or larger. Copy or layout changes totalling 25%..or
more of the ad will be subject to a production surcharge of 35% of the cost of the ad.
Initial
Tearsheets- Tearsheets are available upon request at no charge, up to five (5) tearsheets of each ad. Additional tearsheets may
be requested for a charge of 25~ each. Any request made 45 days after publication date will be filled subject to availability. If
no paper is available, a microfilm copy and publishers affidavit may be substituted, minimum charge, $20. Tearsheets wiH be
mailed at the end of the month unless otherwise requested
Initia]
Cancellation - Ads cancelled after deadline will be billed for the amount of space reserved by advertiser.
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This agreement is valid and binding upon execution and is made subject to the regulations covering acceptance and publication
of advertising with the DENTON PUBLISHING COMPANY.
Advertiser Company Name City of Denton
Street Address 215 E McKinney
Mailing Address
City/State/Zip Code Denton. Texas 76201
Phone Number 940349-7100
Name of Authorized Agent Tom Shaw
Title of Agent Pllrr:hRsina Anent
Signature of Agent
Approved by
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Date