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2006-224 .. ORDINANCE NO. 2006- 22 J AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND A WARDING AN ANNUAL CONTRACT FOR THE PURCHASE OF GASOLINE AND DIESEL FUEL; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (BID 353O-GASOLINE AND DIESEL FUEL IN THE ESTIMATED AMOUNT OF $2,000,000). WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of State law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore; and WHEREAS, the City Council has provided in the City Budget for the appropriation offunds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. The numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such items: BID NUMBER ITEM NO VENDOR AMOUNT 3530 1-4 Martin Eagle Oil Co. Exhibit A SECTION 2. By the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur- chase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION 3. Should the City and persons submitting approved and accepted items and ofthe submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted. SECTION 4. By the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this / /ffJday of tZ:t fiLII ,2006. .Y1t(ndf ATTEST: JENNIFER WALTERS, CITY SECRETARY By:QaIll /!d/1ludm}' ilJit. APPROVED AS TO LEGAL FORM: EDWIN M. SNYDER, CITY ATTORNEY ~ BY: 3-0RD-BID 3530 Exhibit A DESCRIPTION Vendor Martin Eagle Oil Co. Inc. Annual Agreement for 1 300,000 Gallons the purchase of unleaded asoline Must meet requirements for non-attainment area DFW Q.P.LS. daily net A average price of RFG $2.4735 Ethanol (10%) as reported on July 7, 2006 B (+markup) (-markdown) $0.0068 C Selling price per gallon $2.4803 delivered TOTAL AMOUNT $744,090.00 2 600,000 Gallons Annual Agreement for the purchase of #2 diesel Must meet requirements for non-attainment area DFW a.p.LS. daily net A average price of NO.2 LED $2.3300 Distillate Diesel as reported on July 7, 2006 B (+markup) (-markdown) $0.0068 C Selling price per gallon $2.3368 delivered TOTAL AMOUNT $1,402,080.00 Unleaded gasoline 3 10,000 Gallons delivered In less than 2000 allons DfW a.p.l.s. daily net A average price of RFG $2.473S Ethanol (10%) as reported on July 7, 2006 B (+markup) (-markdown) $0.0700 C Selling price per gallon $2.5435 delivered TOTAL AMOUNT $25,435.00 #2 Diesel delivered in less 4 6,000 Gallons than 1,000 gallons. Pump off required. DfW O.P,LS. daily net A average price of No.2 LED $2.3300 DistilJate Diesel as reported on July 7, 2006 B (+markup) (-markdown) $0.0700 C Selling price per gallon $2.4000 delivered D Pump off charge if $40.0000 applicable TOTAL AMOUNT $14,400.00 Exhibit A Vendor Martin Eagle Oil Co. Inc. Principle Place of Business: Denton, TX Contact Person: Corky Childers Telephone: 817-239-9973 Delivery 1 day ADDENDUM # 1 Yes Bidder is an authorized distributor, by the manufacturer, and is Yes authorized to sell to the City of Denton?