2006-224
..
ORDINANCE NO. 2006- 22 J
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND A WARDING AN ANNUAL
CONTRACT FOR THE PURCHASE OF GASOLINE AND DIESEL FUEL; PROVIDING FOR
THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (BID
353O-GASOLINE AND DIESEL FUEL IN THE ESTIMATED AMOUNT OF $2,000,000).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the appropriation offunds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. The numbered items in the following numbered bids for materials, equipment,
supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent,
are hereby accepted and approved as being the lowest responsible bids for such items:
BID
NUMBER
ITEM
NO
VENDOR
AMOUNT
3530
1-4
Martin Eagle Oil Co.
Exhibit A
SECTION 2. By the acceptance and approval of the above numbered items of the submitted
bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance with the terms, specifications,
standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION 3. Should the City and persons submitting approved and accepted items and ofthe
submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated representative is hereby authorized to
execute the written contract which shall be attached hereto; provided that the written contract is in
accordance with the terms, conditions, specifications, standards, quantities and specified sums
contained in the Bid Proposal and related documents herein approved and accepted.
SECTION 4. By the acceptance and approval of the above numbered items of the submitted
bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this / /ffJday of tZ:t fiLII
,2006.
.Y1t(ndf
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By:QaIll /!d/1ludm}' ilJit.
APPROVED AS TO LEGAL FORM:
EDWIN M. SNYDER, CITY ATTORNEY
~
BY:
3-0RD-BID 3530
Exhibit A
DESCRIPTION Vendor
Martin Eagle Oil
Co. Inc.
Annual Agreement for
1 300,000 Gallons the purchase of unleaded
asoline
Must meet requirements for
non-attainment area
DFW Q.P.LS. daily net
A average price of RFG $2.4735
Ethanol (10%) as reported
on July 7, 2006
B (+markup) (-markdown) $0.0068
C Selling price per gallon $2.4803
delivered
TOTAL AMOUNT $744,090.00
2 600,000 Gallons Annual Agreement for
the purchase of #2 diesel
Must meet requirements for
non-attainment area
DFW a.p.LS. daily net
A average price of NO.2 LED $2.3300
Distillate Diesel as reported
on July 7, 2006
B (+markup) (-markdown) $0.0068
C Selling price per gallon $2.3368
delivered
TOTAL AMOUNT $1,402,080.00
Unleaded gasoline
3 10,000 Gallons delivered In less than
2000 allons
DfW a.p.l.s. daily net
A average price of RFG $2.473S
Ethanol (10%) as reported
on July 7, 2006
B (+markup) (-markdown) $0.0700
C Selling price per gallon $2.5435
delivered
TOTAL AMOUNT $25,435.00
#2 Diesel delivered in less
4 6,000 Gallons than 1,000 gallons. Pump
off required.
DfW O.P,LS. daily net
A average price of No.2 LED $2.3300
DistilJate Diesel as reported
on July 7, 2006
B (+markup) (-markdown) $0.0700
C Selling price per gallon $2.4000
delivered
D Pump off charge if $40.0000
applicable
TOTAL AMOUNT $14,400.00
Exhibit A
Vendor
Martin Eagle Oil
Co. Inc.
Principle Place of Business: Denton, TX
Contact Person: Corky Childers
Telephone: 817-239-9973
Delivery 1 day
ADDENDUM # 1 Yes
Bidder is an authorized
distributor, by the
manufacturer, and is Yes
authorized to sell to the City
of Denton?