2006-235
ORDINANCE NO. ,.}.(}Oi?-,J,35"
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND A WARDING AN ANNUAL
CONTRACT FOR THE PURCHASE OF MULTIPURPOSE PAPER FOR THE CITY OF
DENTON; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING
AN EFFECTIVE DATE (BID 3547-ANNUAL CONTRACT FOR MULTIPURPOSE PAPER
AWARDED TO THE LOWEST RESPONSIBLE BIDDER, XPEDX, IN THE IN THE AMOUNT
OF $2.46 PER REAM OF PAPER ($24.6I/CARTON) FOR AN ANNUAL ESTIMATED
AMOUNT OF $39,216).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase ofthe materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. The numbered items in the following numbered bids for materials, equipment,
supplies, or services, shown in the "Bid Proposals" on file in the office ofthe City Purchasing Agent,
are hereby accepted and approved as being the lowest responsible bids for such items:
BID
NUMBER
ITEM
NO
VENDOR
AMOUNT
3547
I
Xpedx
Exhibit A
SECTION 2. City Council finds the bid submitted by Paper 101 contains a 6% escalation per
quarter and due to this possibility, the recommendation is to Xpedx for a fixed pricing cost.
SECTION 3. By the acceptance and approval ofthe above numbered items ofthe submitted
bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance with the terms, specifications,
standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION 4. Should the City and the winning bidder(s) wish to enter into a formal written
agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute a written contract in accordance with the
terms, conditions, specifications, standards, quantities and specified sums contained in the Bid
Proposal and related documents and to extend that contract as determined to be advantageous to the
City of Denton.
SECTION 5. By the acceptance and approval ofthe above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this J:l t' day of C\.f; pi; /llm ) , 2006.
~h1rl/d/
PERRY R. McNEILL, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
EDWIN M. SNYDE ITY AT ORNEY
BY:
3-0RD-BID 3547
BID #3547 Exhibit A
DATE: 08/03/06
ANNUAL CONTRACT FOR MULTIPURPOSE
PAPER
NO,QTY Stock#
UOM
DESCRIPTION
Principle Place of Business:
1
1600 015-55-700 Cartons
8-1/2" x 11" White
premium grade 4
multipurpose paper,
minimum 84%
brightness. Xerox
part #3R2047, HP
part #HPC8511 or
equivalent.
Number of cartons
per truckload_
SHIPMENT
Vendor,
Xpedx
DFW Airport,
TX
$24.61
800
5 days