2006-277
ORDINANCE NO. 2006-? 77
AN ORDINANCE ACCEPTING SEALED PROPOSALS AND AWARDING A CONTRACT FOR
PROPERTY, BOILER & MACHINERY, AND CATASTROPHIC VEHICLE & MOBILE
EQUIPMENT INSURANCE COVERAGE FOR THE CITY OF DENTON; PROVIDING FOR
THE EXPENDITURE OF FUNDS THEREFOR AND PROVIDING AN EFFECTIVE DATE
(RFSP 3554-COMMERCIAL PROPERTY INSURANCE; CATASTROPHIC VEHICLE AND
MOBILE EQUIPMENT; AND BOILER AND MACHINERY AWARDED TO TRAVELERS
LLOYD'S INSURANCE COMPANY IN ANNUAL AMOUNT OF $251,004).
WHEREAS, the City has solicited, received and evaluated competitive sealed proposals for
the purchase of Property Insurance coverage in accordance with the procedures of state law and City
ordinances; and
WHEREAS, the City Manager or a designated employee has received and reviewed and
recommended that the herein described proposals are the most advantageous to the City considering
the relative importance of price and the other evaluation factors included in the request for proposals;
and
WHEREAS, the City Council has provided in the City Budget for the appropriation offunds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. The items in the follo~ing numbered request for proposal for materials,
equipment, supplies or services, shown in the "Request Proposals" on file in the office of the
Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City
considering the relative importance of price and the other evaluation factors included in the request
for proposals.
RFSP
NUMBER
CONTRACTOR
AMOUNT
3554
Travelers Lloyd's Ins~rance Company
$251,004
SECTION 2. By the acceptance and app,roval of the above numbered items ofthe submitted
proposals, the City accepts the offer of the persons submitting the proposals for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained In the Proposal
Invitations, Proposals, and related documents.
SECTION 3. Should the City and person submitting approved and accepted items and ofthe
submitted proposals wish to enter into a fonrial written agreement as a result of the acceptance,
approval, and awarding of the proposals, the City Manager or his designated representative is hereby
authorized to execute the written contract; provided that the written contract is in accordance with
the terms, conditions, specifications, standards, quantities and specified sums contained in the
Proposal and related documents herein approved and accepted.
SECTION 4. By the acceptance and approval of the above enumerated bids, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with
the approved bids.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the
.2 (p-tIJ day of (Y.j!-km her: 2006.
~'~~R
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY~"~~ Wll~v
APPROV AST L~GALFORM:
EDWIN M. SNY-DER:<::IT TORNEY
D-RFSP 3554