2005-355ORDINANCE NO )~i j
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO EXECUTE A PURCHASE ORDER WITH THE HOUSTON-
GALVESTON AREA COUNCIL OF GOVERNMENTS (HGAC) FOR THE ACQUISITION
OF FOUR 2006 FORD EXPEDITIONS FOR THE CITY OF DENTON POLICE
DEPARTMENT BY WAY OF AN INTERLOCAL AGREEMENT WITH THE CITY OF
DENTON; AND PROVIDING AN EFFECTIVE DATE (FILE 3418-INTERLOCAL
AGREEMENT FOR FOUR 2006 FORD EXPEDITIONS WITH HGAC AWARDED TO
PHILPOTT FORD IN THE AMOUNT OF $94,264).
WHEREAS, pursuant to Ordinance 95-107, the Houston-Galveston Council Area of
Government (H-GAC) has solicited, received, and tabulated competitive bids for the purchase of
necessary materials, equipment, supplies, or services in accordance with the procedures of state
law on behalf of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described materials, equipment, supplies, or services can be purchased by the City
through the Houston-Galveston Area Council of Government (H-GAC) programs at less cost
than the City would expend if bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies, or services approved and
accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION 1. The numbered items in the following numbered file for materials,
equipment, supplies, or services, shown in the "File Number" referenced herein and on file in
office of the Purchasing Agent, are hereby accepted and approved as being the lowest
responsible bids for such items:
FILE
NUMBER VENDOR AMOUNT
3418 Philpott Ford $94,264
SECTION 2. By the acceptance and approval of the above numbered items set forth in
the referenced file number, the City accepts the offer of the persons submitting the bids to the H-
GAC for such items and agrees to purchase the materials, equipment, supplies, or services in
accordance with the terms, conditions, specifications, standards, quantities and for the specified
sums contained in the bid documents and related documents filed with the H-GAC, and the
purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set
forth in the referenced purchase orders wish to enter into a formal written agreement as a result
of the City's ratification of bids awarded by the H-GAC, the City Manager or his designated
representative is hereby authorized to execute the written contract; provided that the written
contract is in accordance with the terms, conditions, specifications and standards contained in the
Proposal submitted to the H-GAC, quantities and specified sums contained in the City's File
3419, and related documents herein approved and accepted.
SECTION 4. By the acceptance and approval of the above numbered items set forth in
the referenced purchase orders, the City Council hereby authorizes the expenditure of funds
therefor in the amount and in accordance with the approval purchase orders or pursuant to a
written contract made pursuant thereto as authorized herein
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this day of&P4, 2005.
ems. &
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: \ W
APPROVED AS TO LEGAL FORM:
EDWIN M. SNYDER, CITY ATTORNEY
BY:
3-Ord-File 3418