2007-284ORDINANCE NO. Q
AN ORDINANCE ACCEPTING REQUESTS FOR PROPOSALS AND AWARDING A
CONTRACT FOR THE PURCHASE OF LONG AND SHORT TERM DISABILITY BENEFITS
FOR THE CITY OF DENTON EMPLOYEE BENEFITS PROGRAM; PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFP
3921-LONG AND SHORT TERM DISABILITY BENEFITS AWARDED TO UNUM LIFE
INSURANCE COMPANY OF AMERICA WITH A COST OF $0.31 PER $100 OF PAYROLL
PER MONTH, FOR AN ESTIMATED ANNUAL COST OF $172,954).
WHEREAS, the City has solicited, received and evaluated competitive sealed proposals for
the purchase of individual and aggregate stop loss insurance in accordance with the procedures of
State law and City ordinances; and
WHEREAS, the City Manager or a designated employee has received and reviewed and
recommended that the herein described proposals are the most advantageous to the City considering
the relative importance of price and the other evaluation factors included in the request for proposals;
and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The items in the following numbered request for proposal for materials,
equipment, supplies or services, shown in the "Request Proposals" on file in the office of the
Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City
considering the relative importance of price and the other evaluation factors included in the request
for proposals.
RFP
NUMBER CONTRACTOR AMOUNT
3921 UNUM Life Insurance Company of America $0.31/$100 of payroll/month
SECTION 2. By the acceptance and approval of the above numbered items of the submitted
proposals, the City accepts the offer of the persons submitting the proposals for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Proposal Invitations,
Proposals, and related documents.
SECTION 3. Should the City and person submitting approved and accepted items
and of the submitted proposals wish to enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the proposals, the City Manager or his designated
representative is hereby authorized to execute the written contract; provided that the written contract
is in accordance with the terms, conditions, specifications, standards, quantities and specified sums
contained in the Proposal and related documents herein approved and accepted.
SECTION 4. By the acceptance and approval of the above enumerated bids, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with
the approved bids.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval. &&2k-1(11J'2007.
PASSED AND APPROVED this the / / - day of 6~~ ow. NVIJ
PER Y R. McNEILL, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
M. SNYDER, CITY ATTORNEY
BY:
3-0RD- 3921