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2007-288ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH THE FIRM OF PGAL TO PROVIDE ARCHITECTURAL DESIGN SERVICES FOR THE CITY OF DENTON PUBLIC SAFETY TRAINING FACILITY; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING AN EFFECTIVE DATE (RFSP 3859 IN AN AMOUNT NOT TO EXCEED $1,496,935). c WHEREAS, The professional services provider (the "Provider) mentioned in this ordinance is being selected as the most highly qualified on the basis of its demonstrated competence and qualifications to perform the proposed professional services; and WHEREAS, The fees under the proposed contract are fair and reasonable and are consistent with and not higher than the recommended practices and fees published by the professional associations applicable to the Provider's profession and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The City Manager is hereby authorized to enter into a professional service contract with PGAL,to provide professional architectural and related services for the design of a Public Safety Training Facility for the City of Denton, a copy of which is attached hereto and incorporated by reference herein. SECTION 2. The City Manager is authorized to expend funds as required by the attached contract. SECTION 3. The findings in the preamble of this ordinance are incorporated herein by reference. SECTION 4. This ordinance shall become effective immediately upon its passage and approval. { PASSED AND APPROVED this the -11M day of ,2007. 4 PE R. MCNEILL, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: EDWIN M. SNYDER, CITY ATTORNEY BY: 3-OR SP 3859 OR ATTACHMENT A PROFESSIONAL SERVICES AGREEMENT FOR ARCHITECT OR ENGINEER THIS AGREEMENT is made and entered into as of the 11th day of December, 2007, by and between the City of Denton, Texas, a Texas municipal corporation, with its principal office at 215 East McKinney Street, Denton, Denton County, Texas 76201, hereinafter called "Owner" and PGAL, with its corporate office at 105 Decker Court Suite 600 Irving, Texas 75062 hereinafter called "Design Professional," acting herein, by and through their duly authorized representatives. In consideration of the covenants and agreements herein contained, the parties hereto do mutually agree as follows: SECTION 1 EMPLOYMENT OF DESIGN PROFESSIONAL The Owner hereby contracts with the Design Professional, a licensed Texas architect or engineer, as an independent contractor. The Design Professional hereby agrees to perform the services as described herein and in the Proposal, the General Conditions, and other attachments to this Agreement that are referenced in Section 3, in connection with the Project. The Project shall include, without limitation, (describe the Project in the space below or in an attachment) Architectural and Engineering Services for the Design of the City of Denton Public Safety Training Facility Page 1 C:\Documents and Settings\dlandrews.PGAL\My Documents\CityofDEnton\3859 PSA Public Safety Facility-PGAL.doePGAL SECTION 2 COMPENSATION The Owner shall compensate the Design Professional as follows: 2.1 BASIC SERVICES 2.1.1 For Basic Services the total compensation shall be $ 1,390,375.00. Additional compensation to include LEED Silver design services is $81,350.00, for a Grand Total of $1,471,725.00. 2.1.2 Progress payments for Basic Services shall be paid in the following percentages for of the total compensation for the Basic Services satisfactorily completed at the end of the following phases of the Project: Schematic Design Phase 15% Design and Development Phase 20% Construction Documents Phase 40% Bidding Phase 5% Construction Phase 20% 2.2 ADDITIONAL SERVICES 2.2.1 Compensation for Additional Services is as follows: See attached Rate Schedule. 2.2.2 Compensation for Additional Services of consultants, including additional structural, mechanical and electrical engineering services shall be based on a multiple of 1.1 times the amounts billed to the Design Professional for such additional services. 2.3 REIMBURSABLE EXPENSES Reimbursable Expenses shall be a multiple of 1.1 times the expenses incurred by the Design Professional, the Design Professional's employees and consultants in the interest of the Project as defined in the General Conditions but not to exceed a total of $25,000.00 without the prior written approval of the Owner. Page 2 C:\Documents and Settings\dlandrews.PGAL\My Doeumcnts\City ff)Fnton0859 PSA Public Safety Facility-1'GAL.docPGAL SECTION 3 ENTIRE AGREEMENT This Agreement includes this executed agreement and the following documents all of which are attached hereto and made a part hereof by reference as if fully set forth herein: City of Denton General Conditions to Agreement for Architectural or Engineering Services. 2. The Design Professional's Proposal Exhibits 1 through 2 This Agreement is signed by the parties hereto effective as of the date first above written. CITY OF DENTON BY: FORGE C. CAMPBELL CITY MANAGER ATTEST: JR WALTERS, C TY SECRETARY BY: mgt ~YAn~ APPROVED AS TO LEGAL FORM: EDWIN M. SNYDEEiR, CITY ATTORNEY BY: G~ . BY: DYvid L. Andrews, AIA Principal WITNESS: BY: Page 3 C:\Documents and SettingsUandrews.PGADMy Documents\CityotDEnton\3859 PSA Public Safety Facility-PGAL.docPGAL CITY OF DENTON GENERAL CONDITIONS TO AGREEMENT FOR ARCHITECTURAL OR ENGINEERING SERVICES ARTICLE L ARCHITECT OR ENGINEER'S RESPONSIBILITIES 1.1 The Architect or Engineer's services consist of those services for the Project (as defined in the agreement (the "Agreement") and proposal (the "Proposal") to which these General Conditions are attached) performed by the Architect or Engineer (hereinafter called the "Design Professional") or Design Professional's employees and consultants as enumerated in Articles 2 and 3 of these General Conditions as modified by the Agreement and Proposal (the "Services"). 1.2 The Design Professional will perform all Services as an independent contractor to the prevailing professional standards consistent with the level of care and slut] ordinarily exercised by members of the same profession currently practicing in the same locality under similar conditions, including reasonable, informed judgments and prompt timely actions (the "Degree of Care"). The Services shall be performed as expeditiously as is consistent with the Degree of Care necessary for the orderly progress of the Project. Upon request of the Owner, the Design Professional shall submit for the Owner's approval a schedule for the performance of the Services which may be adjusted as the Project proceeds, and shall include allowances for periods of time required for the Owners review and for approval of submissions by authorities having jurisdiction over the Project. Time lens established by this schedule and approved by the Owner shall not, except for reasonable cause, be exceeded by the Design Professional or Owner, and any adjustments to this schedule shall be mutually acceptable to troth parties . ARTICLE 2 SCOPE OF BASIC SERVICES 2.1 BASIC SERVICES DEFINED The Design Professional's Basic Services consist of those described in Sections 2.2 through 2.6 of these General Conditions and include without limitation normal structural, civil, mechanical and electrical engineering services and any other engineering services necessary to produce a complete and accurate set of Construction Documents, as described by and required in Section 2.4. The Basic Services may he modified by the Agreement. 2.2 SCHEMATIC DESIGN PHASE 2.2.1 The Design Professional, in consultation with the Owner, shall develop a written program for the Project to ascertain Owners needs and to establish the requirements for the Project. 2.2.2 The Design Professional shall provide a preliminary evaluation of the Owner's program, construction schedule and construction budget requirements, each in terms of the other, subject to the limitations set forth in Subsection 5.2.1. 2.23 The Design Professional shall review with the Owner alternative approaches to design and construction of the Project. 2.2.4 Based on the mutually agreed-upon program, schedule and construction budget requirements, the Design Professional shall prepare, for approval by the Owner, Schematic Design Documents consisting of drawings and other documents illustrating the scale and relationship of Pmjmt components. The Schematic Design shall contemplate compliance with all applicable laws, statutes, ordinances, codes and regulations. 2.2.5 The Design Professional shall submit to the Owner a preliminary detailed estimate of Construction Coss based on current area, volume or other unit costs and which indicates the cost of each category of work involved in constructing the Project and establishes an elapsed time factor for the period of time from the commencement to the completion of construction. 23 DESIGN DEVELOPMENT PHASE 23.1 Based on the approved Schematic Design Documents and any adjustments authorized by the Owner in the program, schedule or construction budget, the Design Professional shall prepare for approval by the Owner, Design Development Documents consisting of drawings and other documents to fee and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, materials and such other elements as rosy be appropriate, which shall comply with all applicable laws, statutes, ordinances, codes and regulations. Notwithstanding Owners approval of the documents, Design Professional represents that the Documents and specifications will be sufficient and adequate to fulfill the purposes of the Project. 23.2 The Design Professional shall advise the Owner of any adjustments to the preliminary estimate of Construction Cost in a further Detailed Statement as described in Section 2.2.5. 2.4 CONSTRUCTION DOCUMENTS PHASE 2.4.1 Based on the approved Design Development Documents and any further adjustments in the scope or quality of the Project or in the construction budget authorized by the Owner, the Design Professional shall prepare, for approval by the Owner, Construction Documents consisting of Drawings and Specifications setting forth in detail requirements for the construction of the Project, which shall comply with all applicable laws, statutes, ordinances, codes and regulations. 2.4.2 The Design Professional shall assist the Owner in the preparation of the necessary bidding or procurement information, bidding or procurement forms, the Conditions of the contact, and the font of Agreement between the Owner and contractor. 2.43 The Design Professional shall advise the Owner of any adjustments to previous preliminary estimates of Construction Cost indicated by changes in requirements or general market conditions. 2.4.4 The Design Professional shall assist the Owner in connection with the Owners responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. 25 CONSTRUCTION CONTRACT PROCUREMENT 25.1 The Design Professional, following the Owners approval of the Construction Documents and of the latest preliminary detailed estimate of Construction Cost, shall assist the Owner in procuring a construction contract for the Project through any procurement method that is legally applicable to the Project including without Page 4 CdDocuments and Settings\dlmdrews.PGAL\Local Settings\Tempomry Internet Files\OLKF5\3859 PSA Public Safety Facility-PGAL.docPGAL limitation, the competitive sealed bidding process. Although the Owner will consider the advice of the Design Professional, the award of the construction contract is in the sole discretion of the Owner. 25.2 If the construction contract amount for the Pmjmt exceeds the total construction cost of the Project as set forth in the approved Detailed Statement of Probable Concoction Costs of the Project submitted by the Design Professional, then the Design Professional, at its sole cost and expense, will revise the Construction Documents as may be required by the Owner to reduce or modify the quantity or quality of the work so that the total construction cost of the Project will not exceed the total construction cost set forth in the approved Detailed Statement of Probable Construction Costs. 2.6 CONSTRUCTION PHASE-ADMINISTRATION OF THE CONSTRUCTION CONTRACT 2.6.1 The Design Professional's responsibility m provide Basic Services for the Construction Phase under this Agreement commences with the award of the Contract for Construction and terminates at the issuance to the Owner of the final Certificate for Payment, unless extended under the terms of Subsection 8.3.2. 2.6.2 The Design Professional shall provide detailed adminisrtion of the Contract for Construction as set forth below. For design professionalss the administration shall also be in accordance with AIA document A201, General Conditions of the Contract for Construction, current as of the date of the Agreement as may be amended by the City of Denton special conditions, unless otherwise provided in the Agreement. For engineers the administration shall also be in accordance with the Standard Specifications for Public Works Concoction by the North Central Texas Council of Governments, cumnt as of the date of the Agreement, unless otherwise provided in the Agreement. 2.63 Construction Phase duties, responsibilities and limitations of authority of the Design Professional shall not be restricted, modified or extended without written agreement of the Owner and Design Professional. 2.6.4 The Design Professional shall be a representative of and shall advise and consult with the Owner (1) during construction, and (2) at the Owner's direction from time to time during the correction, or warranty period described in the Contract for Construction. The Design Professional shall have authority to act on behalf of the Owner only to the extent provided in the Agreement and these General Conditions, unless otherwise modified by written instmment. 2.6.5 The Design Professional shall observe the construction site at least one time a week, while construction is in progress, and as reasonably necessary while construction is not in progress, to become familiar with the progress and quality of the work completed and to determine if the work is being performed in a manner indicating that the work when compleed will be in accordance with the Contract Documents. Design Professional shall provide Owner a written report subsequent to each on-site visit. On the basis of on-site observations the Design Professional shall keep the Owner informed of the progress and quality of the work, and shall cxemise the Degree of Care and diligence in discovering and promptly reporting to the Owner any observable defects or deficiencies in the work of Contractor or any subcontractors. The Design Professional represents that he will follow Degree of Care in perfomdng all Services under the Agreement. The Design Professional shall promptly correct any defective designs or specifications famished by the Design Professional at no cost to the Owner. The Owner's approval, acceptance, use of or payment for all or any pan of the Design Professional's Services hereunder or of the Project itself shall in no way alter the Design Professional's obligations or the Owner's rights hereunder. 2.6.6 The Design Professional shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the work. The Design Professional shall not be responsible for the Contractor's schedules or failure to carry out the work in accordance with the Contract Documents except insofar as such failure may result from Design Professional's negfigent acts or omis- sions. The Design Professional shall not have control over or charge of acts or omissions of the Contractor, Subcontractors, or their agents or employees, or of any other persons performing portions of the work. 2.6.7 The Design Professional shall at all tines have access to the work wherever it is in preparation or progress. 2.6.8 Except as may otherwise be provided in the Contract Documents or when direct communications have been specially authorized, the Owner and Contractor shall communicate through the Design Professional. Communications by and with the Design Professional's consultants shall be through the Design Professional. 2.6.9 Based on the Design Professional's observations at the site of the work and evaluations of the Contractor's Applications for Payment, the Resign Professional shall review and certify, the amounts due the Contractor. 2.6.10 The Design Professional's certification for payment shall constitute a representation to the Owner, based on the Design Professional's observations at the site as provided in Subsection 2.6.5 and on the data comprising the Contractor's Application for Payment, that the work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject to minor deviations from the Contract Documents cor- rectable prior to completion and to specific qualifications expressed by the Design Professional. The issuance of a Certificate for Payment shall further constitute a representation that the Contracmr is entitled to payment in the amount certified. However, the issuance of a Certificate for Payment shall not be a representation that the Design Professional has (1) reviewed construction means, methods, techniques, sequences or procedures, or (2) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. 2.6.11 The Design Professional shall have the responsibility and authority to reject work which does not conform to the Contract Documents. Whenever the Design Professional considers it necessary or advisable for implementation of the intent of the Contract Documents, the Design Professional will have authority to require additional inspection or testing of the work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Design Professional nor a decision made in good faith either to exercise or not exercise such authority shall give rise to a duty or responsibility of the Design Professional to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons perforating portions of the work. 2.6.12 The Design Professional shall review and approve or take other appropriate action upon Contractors submittals such as Shop Drawings, Product Data and Samples for the purpose of (1) determining compliance with applicable laws, statutes, ordinances and codes; and (2) determining whether or not the work, when completed, will be in compliance with the requirements of the Contract Documents. The Design Professional shall act with such reasonable promptness to cause no delay in the work or in the construction of the Owner or of separate contractors, while allowing sufficient time in the Design Professional's professional judgment to permit adequate review. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities or for subsantiating instructions for installation or performance of equipment or systems designed by the Contractor, all of which remain the responsibility of the Contractor to the extent required by the Contract Documents. The Design Professional's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Design Professional, of concoction means, methods, techniques, sequences or procedures. The Design Profes&iomd's approval of a specific item shah not indicate approval of an assembly of which the item is a component. Whmprofessionalcertificationofpertomanceehameteristics Page 5 C:\Documents and Settings\dlmdrews.PGAL\Local Settings\Temporary Internet Files\OLKF5\3859 PSA Public Safety Facility-PGAL.docPGAL of materials, systems or equipment is required by the Contract Documents, the Design Professional shall be entitled to rely upon such certification to establish that the materials, systems or equipment will meet the performance criteria required by the Contract Documents. 2.6.13 The Design Professional shall prepare Change Orders and Construction Change Directives, with supporting documentation and data if deemed necessary by the Design Professional as provided in Subsections 3.1.1 and 3.3.3, for the Owner's approval and execution in accordance with the Contract Documents, and may authorize minor changes in the work not involving an adjumnerat in the Contract Sum or an extension of the Contract Time which are not inconsistent with the intent of the Contract Documents. 2.6.14 On behalf of the Owner, the Design Professional shall conduct inspections to determine the dates of Substantial Completion and Final Completion, and if requested by the Owner shall issue Certificates of Substantial and Final Completion. The Design Professional will receive and review written guarantees and related documents required by the Contract for Construction to be assembled by the Contractor and shall issue a final certificate for Payment upon compliance with the requirements of the Contract Documents. 2.6.15 The Design Professional shall interpret and provide recommendations on matters concerning performance of the Owner and Contractor under the requirements of the Contract Documents on written request of either the Owner or Contractor. The Design Professiomel's response to such requests shall be made with reasonable promptness and within any time limits agreed upon. 2.6.16 Interpretations and decisions of the Design Professional shall be consistent with the intent of and reasonably W'erable from the Contract Documents and shall be in writing or in the forth of drawings. When making such interpretations and initial decisions, the Design Profescional shall endeavor to secure faithful performance by both Owner and Contractor, and shall not be liable for results or interpretations or decisions so rendered in good faith in accordance with all the provisions of this Agreement and in the absence of negligence. 2.6.17 The Design Professional shall render written decisions within a reasonable time on all claims, disputes or other matters in question between the Owner and Contractor relating to the execution or progress of the work as provided in the Contract Documents. 2.6.18 The Design Professional (1) shall render services under the Agreement in accordance with the Degree of Care; (2) will reimburse the Owner for all damages caused by the defective designs the Design Professional prepares; and (3) by acknowledging payment by the Owner of any fees due, shall not be released from any rights the Owner may have under the Agreement or diminish any of the Design Professional's obligations thereunder. 2.6.19 The Design Professional shall provide the Owner with four sets of reproducible prints showing all significant changes to the Construction Documents during the Construction Phase. ARTICLE3 ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 The services described in this Article 3 are not included in Basic Services unless so identified in the Agreement or Proposal, and they shall he paid for by the Owner as provided in the Agreement, in addition in the compensation for Basic Services. The services described under Sections 3.2 and 3.4 shall only be provided if authorized or confirmed in writing by the Owner. If services described under Contingent Additional Services in Section 3.3 are required due to circumstances beyond the Design Professional's control, the Design Professional shall notify the Owner in writing and shall not commence such additional services until it receives written approval from the Owner to proceed. If the Owner indicates in writing that all or part of such Contingent Additional Services are not required, the Design Professional shall have no obligation to provide those services. Owner will be responsible for compensating the Design Professional for Contingent Additional Services only if they are not required due to the negligence or fault of Design Professional. 3.2 PROJECT REPRESENTATION BEYOND BASIC SERVICES 3.2.1 If more extensive representation at the site than is described in Subsection 2.6.5 is required, the Design Professional shall provide one or more Project Representatives to assist in carrying out such additional on-site responsibilities. 3.2.2 Project Representatives shall be selected, employed and directed by the Design Professional, and the Design Professional shall be compereene d therefor as agreed by the Owner and Design Professional. 33 CONTINGENTADDITIONAL SERVICES 33.1 Making material revisions in Drawings, Specifications or other documents when such revisions are : 1. inconsistent with approvals or instructions previously given by the Owner, including revisions made necessary by adjustments in the Owner's program or Project budget; 2. required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such documents, or 3. due to changes required as a result of the Owner's failure to render decision in a timely manner. 33.2 Providing services required because of significant changes in the Project including, but not limited to, size, quality, complexity, or the Owner's schedule, except for services required under Subsection 2.5.2. 3.33 Preparing Drawings, Specifications and other documentation and supporting data, and providing other services in connection with Change Orders and Construction Change Directives. 33.4 Providing consultation concerning replacement of work damaged by fire or other cause during construction, and furnishing services required in connection with the replacement of such work. 3.3.5 Providing services made necessary by the default of the Contractor, by major deficits or deficiencies in the work of the Contractor, or by failure of performance of either the Owner or Contractor under the Contract for Construction. Page 6 C:\Documents and Settings\dlmdrews.PGAL\LOcal Settings\Tempomry Internet Files\OLKF5\3859 PSA Public Safety Facility.PGAL.docPGAL 33.6 Providing services in evaluating an extensive number of claims submitted by the Contractor or others in connection with the work 33.7 Providing services in connection with a public hearing, arbitration proceeding or legal proceeding except where the Design Professional is party thereto 33.8 Providing services in addition to those required by Article 2 for preparing documents for alternate, separate or sequential bids or providing services in connection with bidding or construction prior to the completion of the Construction Documents Phase. 33.9 Notwithstanding anything contained in the Agreement, Proposal or these General Conditions to the contrary, all services described in this Article 3 that are caused or necessitated in whole or in part due to the negligent act or omission of the Design Professional shall be performed by the Design Professional as a part of the Basic Services under the Agreement with no additional compensation above and beyond the compensation due the Design Professional for the Basic Services. The intervening or concurrent negligence of the Owner shall not limit the Design Professional's obligations under this Subsection 3.3.9. 3.4 OPTIONAL ADDITIONAL SERVICES 3.4.1 Providing financial feasibility or other special studies. 3.4.2 Providing planning surveys, site evaluations or comparative studies of prospective sites. 3.43 Providing special surveys, environmental studies and subnussions required for approvals of governmental authorities or others having jurisdiction over the Project. 3.4.4 Providing services relative to future facilities, systems and equipment 3.45 Providing services to investigate existing conditions or facilities or to make measured drawings thereof. 3.4.6 Providing services to verify the accuracy of drawings or other information furnished by the Owner. 3.4.7 Providing coordination of construction performed by separate contractors or by the Owner's own forces and coordination of services required in connection with concoction performed and equipment supplied by the Owner. 3.4.8 Providing detailed quantity surveys or inventories of material, equipment and labor. 3.4.9 Providing analyses of operating and maintenance costs. 3.4.10 Making investigations, inventories of materials or equipment, or valuations and detailed appraisals of existing facilities. 3.4.12 Providing assistance in the utilization of equipment or systems such as testing, adjusting and balancing, preparation of operation and maintenance manuals, training personnel for operation and maintenance and consultation during operation. 3.4.13 Providing interior design and similar services required for or in connection with the selection, procurement or installation of furniture, furnishings and related equipment. 3.4.14 Providing services other than as provided in Section 2.6.4, after issuance to the Owner of the final Certificate for Payment and expiration of the Warranty period of the Contract for Construction. 3.4.15 Providing services of wnsultants for other than architectural, civil, structural, mechanical and electrical engineering portions of the Project provided as a part of Basic Services. 3.4.16 Providing any other services not otherwise included in this Agreement or not customarily furnished in accordance with generally accepted architectural practice. 3.4.17 Preparing a set of reproducible record drawings in addition to those required by Subsection 2.6.19, showing significant changes in the work made during con- struction based on marked-up prints, drawings and other data furnished by the Contractor to the Design Professional. 3.4.18 Notwithstanding anything contained in the Agreement, Proposal or these General Conditions to the contrary, all services described in this Article 3 that are caused or necessitated in whole or in pan due to the negligent act or omission of the Design Professional shall be performed by the Design Professional as a pan of the Basic Services under the Agreement with no additional compensation above and beyond the compensation due the Design Professional for the Basic Services. The intervening or concurent negligence of the Owner shall not limit the Design Professional's obligations under this Subsection 3.4.18. ARTICLE 4 OWNER'S RESPONSIBILITIES 4.1 The Owner shall consult with the Design Professional regarding requirements for the Project, including (1) the Owner's objectives, (2) schedule and design constraints and criteria, including space requirements and relationships, flexibility, expendability, special equipment, systems and site requirements, as more speci- fically described in Subsection 2.2.1. 4.2 The Owner shall establish and update an overall budget for the Project, including the Construction Cost, the Ownen''s other costs and reasonable contingencies related to all of these costs. 43 If requested by the Design Professional, the Owner shall furnish evidence that financial an ingemems have been made to Polfill the Owner's obligations under this Agreement- 4.4 The Owner shall designate a representative authorized to act on the Owners behalf with respect to the Project The Owner or such authorized representative shall render decisions in a timely manner pertaining to documents submittcd by the Design Professional in order to avoid tmreasonable delay in the orderly and sequential progress of the Design Professional's services. Page 7 C:\Documents and Settings\dlmdrews.PGAL\Local Settings\Tempomry Internet Files\OLKF5\3859 PSA Public Safety Facility-PGAL.docPGAL 4.5 Where applicable, the Owner shall famish surveys describing physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of sheets, alleys, pavements and adjoining property and structures: adjacent drainage; rights-of-way, restrictions, casements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data pertaining to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a project benchmark. 4.6 Where applicable, the Owner shall furnish the services of geotechnical engineers when such services are requested by the Design Professional. Such services may include but are not limited to test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, ground corrosion and re- sistivity tests, including necessary operations for amicipating sub-soil conditions, with reports and appropriate professional recommendations. 4.6.1 The Owner shall famish the services of other consultants when such services are reasonably required by the scope of the Project and are requested by the Design Professional and are not retained by the Design Professional as pan of its Basic Services or Additional Services. 4.7 When not a part of the Additional Services, the Owner shall furnish structural, mechanical, chemical, air and water pollution tests, tests of hazardous materials, and other laboratory and environmental tuts, inspections and reports required by law or the Contract Documents. 4.8 The Owner shall furnish all legal, accounting and insurance counseling services as may be necessary at any time for the Project, including auditing services the Owner may require to verify the Contractor's Applications for Payment or to ascertain how or for what purposes the Contractor has mod the money paid by or on behalf of the Owner. 4.9 The services, information, surveys and reports required by Owner under Sections 4.5 through 4.8 shall be furnished at the Owner's expense, and the Design Professional shall be catitlel to rely upon the accuracy and completeness thereof in the absence of any negligence on the pan of the Design Professional. 4.10 The Owner shall give prompt written notice to the Design Professional if the Owner becomes aware of any fault or defect in the Project or nonconformance with the Contract Documents. 4.11 Design Professional shall propose language for certificates or certifications to be requested of the Design Professional or Design Professional's consultants and shall submit such to the Owner for review and approval at least fourteen (14) days prior to execution. The Owner agrees not to request certifications that would require knowledge or services beyond the scope of the Agreement, ARTICLE 5 CONSTRUCTION COST 5.1 CONSTRUCTION COST DEFINED 5.1.1 The Construction Cost shall be the total cost or estimated cost to the Owner of all elements of the Project designed or specified by the Design Professional. 5.1.2 The Construction Cost shall include the cost at current market rates of labor and materials furnished by the Owner and equipment designed, specified, selected or specially provided for by the Design Professional, plus a reasonable allowance for the Contractor's overhead and profit. In addition, a reasonable allowance for con- tingencies shall be included for market conditions at the time of bidding and for changes in the work during construction. 5.13 Construction Cost does not include the compensation of the Design Professional and Design Professional's consultants, the costs of the land, rights-of-way, financing or other costs which are the responsibility of the Owner as provided in Article 4. 5.2 RESPONSIBILITY FOR CONSTRUCTION COST 5.2.1 Evaluations of the Owner's Pmjmt budget, preliminary estimates of Construction Cost and detailed estimates of Construction Cost prepared by the Design Professional represent the Design Professional's best judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the Design Professional nor the Owner has control over the cost of labor, materials or equipment, over the Contractor's methods of detemtiting bid prices, or over competitive bidding or market conditions. Accordingly, the Design Professional cannot and does not warrant or represent that bids or cost proposals will not vary from the Owner's Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the Design Professional. 5.2.2 No fixed limit of Construction Cost shall be established as a condition of the Agreement by the furnishing, proposal or establishment of a Project budget, unless such fixed limit has been agreed upon in writing and signed by the parties thereto. If such a fixed limit has been established, the Design Professional shall be permitted to include contingencies for design, bidding and price escalation, to detemtine what materials, equipment, component systems and types of construction are to be included in the Contract Documents, to make reasonable adjustments in the scope of the Project and to include in the Contract Documents alternate bids to adjust the Construction Cost to the fixed limit. Fixed limits, if any, shall be increased in the amount of an increase in the Contract Sum occurring after execution of the Contract for Construction. 5.23 If the Procurement Phase has not commenced within 90 days alder the Design Professional submits the Construction Documents to the Owner, any Project budget or fixed limit of Construction Cost shall be adjusted to reflect changes in the general level of prices in the construction industry between the date of submission of the Construction Documents to the Owner and the date on which proposals are sought. ARTICLE 6 OWNERSHIP AND USE OF DOCUMENTS 6.1 The Drawings, Specifications and other documents prepared by the Design professional for this Pmject are instruments of the Design Professional's service and shall become the property of the Owner upon termination or completion of the Agreement. The Design Professional is entitled to retain copies of an such documents. Such documents are intended only be applicable to this Project, and Owner's use of such documents in other projects shall be at Owner's sole risk and expense. In the event the Owner uses any of the information or materials developed pursuant to the Agreement in another project or for other purposes than are specified in the Agreement, the Design Professional is released from any and all liability relating to their use in that project 6.2 Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the Design Professional's reserved rights. Page 8 C:\Doeuments and Settings\dlandrews.PGAL\Local Settings\Temporary Internet Files\OLKF5\3859 PSA Public Safety Facility-PGAL.docPGAL ARTICLE 7 TERMINATION, SUSPENSION OR ABANDONMENT 7.1 The Design Professional may terminate the Agreement upon not less than thirty days written notice should the Owner fail substantially to perform in accordance with the terms of the Agreement through no fault of the Design Professional. Owner may terminate the Agreement or any phase thereof with or without cause upon thirty (30) days prior written notice to the Design Professional. All work and labor being performed under the Agreement shall cease immediately upon Design Professional's receipt of such notice. Before the end of the thirty (30) day period, Design Professional shall invoice the Owner for all work it satisfactorily performed prior to the receipt of such notice. No amount shall be due for lost or anticipated profits. All plans, field surveys, and other data related m the Project shall become property of the Owner upon termination of the Agreement and shall be promptly delivered to the Owner in a reasonably organized form. Should Owner subsequently contract with a new Design Professional for continuation of services on the Pmjeet, Design Professional shall cooperate in providing information. 7.2 If the Project is suspended by the Owner for more than 30 consecutive days, the Design Professional shall be compensated for services satisfactorily performed prior to notice of such suspension. When the Project is resumed, the Design Professional's compensation shall be equitably adjusted to provide for expenses incurred in the interruption and resumption of the Design Professional's services. 7.3 The Agreement may be terminated by the Owner upon not less than seven days written notice to the Design Professional in the event that the Project is permanently abandoned. If the Project is abandoned by the Owner for more than 90 consecutive days, the Design Professional or the Owner may terrminate the Agreement by giving written notice. 7.4 Failure of the Owner to make payments to the Design Professional for work satisfactorily completed in accordance with the Agreement shall be considered substantial non- performance and cause for termination. 7.5 If the Owner fails to make payment to Design Professional within thirty (30) days of receipt of a statement for services properly and satisfactorily performed, the Design Professional may, upon seven days written notice to the Owner, suspend performance of services under the Agreement. 7.6 In the event of termination not the fault of the Design Professional, the Design Professional shall be compensated for services properly and satisfactorily performed prior to termination. ARTICLE 8 PAYMENTS TO THE DESIGN PROFESSIONAL 8.1 DIRECT PERSONNEL EXPENSE 8.1.1 Direct Personnel Expense is defined as the direct salaries of the Design Professional's personnel engaged on the Project and the portion of the cost of their mandatory and customary contributions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick leave, holidays, vacations, pensions and similar contributions and benefits. 8.2 REIMBURSABLE EXPENSES 8.2.1 Reimbursable Expenses arc in addition in compensation for Basic and Additional Services and include expenses incurred by the Design Professional and Design Professional's employees and consultants in the interest of the Project, as identified in the following Clauses. 8.2.1.1 Expense of transportation in connection with the project; expenses in connection with authorized out-of-town travel; long-distance communications; and fees paid for securing approval of authorities havingjurisdiction over the Project. 8.2.1.2 Expense of reproductions (except the reproduction of the sets of documents referenced! in Subsection 2.6.19), postage and handling of Drawings, Specifications and other documents. 8.2.1.3 If authorized in advance by the Owner, expense of overtime work requiring higher than regular rates. 8.2.1.4 Expense of renderings, models and mock-ups requested by the Owner. 8.2.1.5 Expense of computer-aided design and dmfling equipment time when used in connection with the Project. 8.2.1.6 Other expenses that are approved in advance in writing by the Owner. 83 PAYMENTS ON ACCOUNT OF BASIC SERVICES 83.1 Payments for Basic Services shall be made monthly and, where applicable, shall be in proportion to services performed within each phase of service, on the basis set forth in Section 2 of the Agreement and the schedule of work. 83.2 If and to the extent that the time initially established in the Agreement is exceeded or extended trough no fault of the Design Professional, compensation for any services rendered during the additional period of time shall be computed in the manner set forth in Section 2 of the Agreement. 833 When compensation is based on a percentage of Construction Cost and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions, in accordance with the schedule set forth in Section 2 of the Agreement based on (1) the lowest bona fide bid or (2) if no such bid or proposal is received, the most recent preliminary estimate of Construction Cost or detailed estimate of Construction Cost for such portions of the project. 8.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 8.4.1 Payments on account of the Design Professional's Additional Services and for Reimbursable Expenses shall be made monthly within 30 days after the presentation to the Owner of the Design Professional's statement of services rendered or expenses incurred. 8.5 PAYMENTS WITHHELD No deductions shall be made form the Design Professional's compensation on account of penalty, liquidated damages or other sums withheld from payments to contractors, or on account of the cost of changes in the work other than those for which the Design Professional is responsible. Page 9 CADocuments and Settings\dlandrews.PGAL\Local Settings\Temporary Internet Files\OLKF5\3859 PSA Public Safety Facility-PGAL.docPGAL 8.6 DESIGN PROFESSIONAL'S ACCOUNTING RECORDS Design Professional shall make available in Owner or Owner's authorized representative records of Reimbursable Expenses and expenses pertaining to Additional Services and services performed on the basis of a multiple of Direct Personnel Expense for inspection and copying during regular business hours for three years after the date of the final Certificate of Payment, or until any litigation related to the Project is final, whichever date is later. ARTICLE 9 INDEMNITY 9.1 The Design Professional shall indemnify and save and hold harmless the Owner and its officers, agents, and employees from and against any and all liability, claims, demands, damages, losses, and expenses, including, but not limited to court costs and reasonable attorney fees incurred by the Owner, and including, without limitation, damages for bodily and personal injury, death and property damage, resulting Gom the negligent acts or omissions of the Design Professional or its officers, shareholders, agents, or employees in the performance of the Agreement. 9.2 Nothing herein shall be construed to create a liability to any person who is not a parry to the Agreement, and nothing herein shall waive any of the parties' defenses, both at law or equity, to any claim, cause of action, or litigation filed by anyone not a party to the Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved. ARTICLE 10 INSURANCE During the performance of the Services under the Agreement, Design Professional shall maintain the following insurance with an insurance company licensed or authorized to do business in the State of Texas by the State Insurance Commission or any successor agency that has a rating with Best Rate Carriers of at least an A- or above: 10.1 Comprehensive General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $2,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $250,000 in the aggregate. 10.2 Automobile Liability Insurance with bodily injury limits of not less than $500,000 for each person and not less than $500,000 for each accident, and with property damage limits of not less than $100,000 for each accident. 10.3 Worker's Compensation Insurance in accordance with statutory requirements, and Employers' Liability Insurance with limits of not less than $100,000 for each accident including occupational disease. 10.4 Deleted 10.5 The Design Professional shall furnish insurance certificates or insurance policies to the Owner evidencing insurance in compliance with this Article 10 at the time of the execution of the Agreement. The General Liability and Automobile Liability insurance policies shall name the Owner as an additional insured, the Workers' Compensation policy shall contain a waiver of subrogation in favor of the Owner, and each policy shall contain a provision that such insurance shall not be canceled or modified without thirty (30) days' prior written notice to Owner and Design Professional. In such event, the Design Professional shall, prior to the effective date of the change or cancellation, furnish Owner with substitute certificates of insurance meeting the requirements of this Article 10. ARTICLE II MISCELLANEOUS PROVISIONS 11.1 The Agreement shall be governed by the laws of the State of Texas. Venue of any suit or cause of action under the Agreement shall lie exclusively in Denton County, Texas. 11.2 The Owner and Design Professional, respectively, bind themselves, their pumas, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representatives of such other party with respect to all covenants of this Agreement. The Design Professional shall not assign its interests in the Agreement without the written consent of the Owner. 11.3 The term Agreement as used herein includes the executed Agreement, the Proposal, these General Conditions and other attachments referenced in Section 3 of the Agreement which together represent the entire and integrated agreement between the Owner and Design Professional and supersedes all prior negotiations, representations or agreements, either written or oral. The Agreement may be amended only by written instrument signed by both Owner and Design Professional. When interpreting the Agreement the executed Agreement, Proposal, these General Conditions and the other attachments referenced in Section 3 of the Agreement shall to the extent that is reasonably possible he read so as to harmonize the provisions. However, should the provisions of these documents he in conflict so that they can not be reasonably ham enized, such documents shall be given priority in the following order: 1. The executed Agreement 2. Attactunents referenced in Section 3 ofthe Agreement other than the Proposal 3. These General Provisions 4. The Proposal 11.4 Nothing contained in the Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Design Professional. 11.5 Upon receipt of prior written approval of Owner, the Design Professional shall have the right to include representations of the design of the Project, including photographs of the exterior and interior, among the Design Professional's promotional and professional materials. The Design Professional's- materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Design Professional in writing of the specific information considered by the Owner to be confi- dential or proprietary. The Owner shall provide professional credit for the Design Professional on the construction sign and in the promotional materials for the Project. 11.6 Approval by the Owner shall not constitute, nor be deemed a release of the responsibility and liability of the Design Professional, its employees, associates, agents, subcontractors, and subconsultants for the accuracy and competency of their designs or other work; nor shall such approval be deemed to be an assumption of such responsibility by the Owner for any defect in the design or other work prepared by the Design Professional, its employees, subcontractors, agents, and consultants. 11.7 All notices, communications, and reports required or permitted under the Agreement shall be personally delivered or mailed to the respective parties by depositing same in the United States mail to the address shown below signature block on the Agreement, certified mail, return receipt requested, unless otherwise specified herein. All notices shall be deemed effective upon receipt by the party to whom such notice is given, or within three (3) days after mailing. Page 10 C:\Documente and Settings\dlandrews.PGAL\Local Settings\Temporary Internet Files\OLI F5\3859 PSA Public Safety Facility-PGAL.docPGAL 11.8 If any provision of the Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of the Agreement and shall not cause the remainder to be invalid or unenforceable. In such event, the parties shall reform the Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provision. 11.9 The Design Professional shall comply with all federal, state- and local laws, rules, regulations, and ordinances applicable to the work covered hereunder as they may now read or hereinafter be amended during the term of this Agreement. 11.10 In performing the Services required hereunder, the Design Professional shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or physical handicap. 11.11 The captions of the Agreement are for informational purposes only, and shall not in any way affect the substantive terms or conditions of the Agreement. Page 11 CADocuments and Settings\dlandrews.PGAL\Local Settings\Temporary Internet Files\OLKF5\3859 PSA Public Safety Facility-PGAL,docPGAL PIERCE GOODWIN ALEXANDER & LINVILLE HOURLYSCHEDULE EXHIBIT A DISCIPLINE DIRECTOR PRINCIPAL PROJECT MANAGER SENIOR PROJECT ARCHITECT, DESIGNER, ENGINEER PROJECT ARCHITECT, DESIGNER, ENGINEER ARCHITECT, DESIGNER, ENGINEER ASSISTANT ARCHITECT, DESIGNER, ENGINEER SPACE PLANNER ASSISTANT SPACE PLANNER SENIOR ENGINEER PROJECT ENGINEER CONSTRUCTION ADMINISTRATOR CONSTRUCTION INSPECTOR ADMINISTRATION RATE $185.00 175.00 160.00 150.00 125.00 110.00 90.00 80.00 75.00 165.00 150.00 125.00 100.00 80.00 RATES INCLUDE ALL MARKUPS FOR OVERHEAD, BURDEN, FEES, ETC., AND WILL REMAIN IN EFFECT UNTIL DECEMBER 2007. Exhibit 1 Purchasing Department 901-B Texas St. Denton, TX 76209 (940) 349-7100 www.dentonpurchasing.com RFSP #3859 Architectural/Engineering Services for Public Safety Training Facility PROPOSALS DUE: August 2:00 P. 31, 2007 M. Proposal submitted by: Company Name NOTICE TO BIDDERS Sealed proposals will be received by the City of Denton, Texas at the office of the Purchasing Agent prior to 2:00 p.m., August 31, 2007 for the following: RFSP #3859 - Architectural/Engineering Services for Public Safety Training Facility Qualified prospective bidders may obtain copies of the Request for Proposal with other applicable information at the office of the Purchasing Agent, located at 901-B Texas Street, Denton, Texas 76209 in the Purchasing/Warehouse portion of the Service Center complex. The City of Denton, Texas reserves the right to reject or accept any proposal and award to the most advantageous proposal received. No officer or employee of the City of Denton shall have a financial interest, direct or indirect in any contract with the City of Denton. Minority and small business vendors are encouraged to submit proposals. CITY OF DENTON, TEXAS (940)349-7100 TOM D. SHAW, C.P.M. PURCHASING AGENT Page 1 REQUEST FOR SEALED PROPOSAL 3859 City of Denton Architectural/Engineering Services for Public Safety Training Facility GENERAL INFORMATION A. Project Title: Architectural/Engineering Services for Public Safety Training Facility B. Project Location: South West Corner of Bonnie Brae and Vintage Parkway City and County of Denton State of Texas C. Project Intent: The City of Denton has purchased 88-acres for a combined Public Safety Training Facility and Fire Station #7 on the south west comer of Bonnie Brae and Vintage Parkway. The site currently has a recently completed Fire Station (Fire Station #7) on it which is currently going through the LEED Certification process. 2. The City of Denton ("Owner") is in the process of selecting an architectural/engineering team("Proposer") for the design and construction of a Public Safety Training Facility. This project is unique in that a Master Plan for a Police Department and Fire Department Training Facility with training and administrative offices, firing range, bum building, fire tower, driving track, classrooms, a large community/training, etc. has already been completed (See Attachment #1 "Public Safety Training Facility Master Plan"). The selected architectural/engineering firm may use the Master Plan as a general outline for basic facility layout and scope of services. The City of Denton ("Owner") shall reserve the right to add and/or remove items to the scope of services. The selected architectural/engineering firm may also suggest alternatives to the Master Plan. The selected Proposer will be required to work closely with the Owner throughout the process as well as effectively interacting and communicating with members of a select Police Department, Fire Department, North Central Texas College (NCTC), etc. Design Team. 4. Therefore, the selected Proposer must include a combination of experience in public safety training facility design and construction, including state of the art firing ranges and live fire training. There is nothing in this Request for Proposal that would limit the Proposer from forming a team that meets Page 2 REQUEST FOR SEALED PROPOSAL 3859 City of Denton Architectural/Engineering Services for Public Safety Training Facility the combination of successful experience in design and construction of public safety training facilities. D. Estimated Project Budget: The total currently available project budget = $12.6 million. (refer to phase l+ 2 on attachment #1 "Public Safety Training Facility Master Plan") 2. Unfunded potential future phase #3 = $10.7 million. (refer to phase #3 on attachment #1"Public Safety Training Facility Master Plan") Unfunded potential future phase #4 = $7.4 million. (refer to phase #4 on attachment #1"Public Safety Training Facility Master Plan") II. ARCHITECT/ENGINEER SCOPE OF SERVICES: A. Provide all services to complete the project including: Design of project and phased in approach to the Public Safety Training Facility based on budget and operational considerations including but not limited to: a. Land utilization b. Cost savings/analysis c. Shared use by public safety agencies d. Access and egress e. Security and safety f. Energy conservation g. Environment issues h. Use of utilities including water, sewer, fiber, telephone, etc. i. Potential alternative future uses by the City of Denton. 2. Design Development for Public Safety Training Facility: Not limited to but to include designing the building in relationship to Operations and Maintenance cost and efficiencies related to the building being a valuable useable facility for future years (30 years plus). 3. Construction Documents for Public Safety Training Facility: To include written documentation from the State of Texas concerning the waiver of Page 3 REQUEST FOR SEALED PROPOSAL 3859 City of Denton Architectural/Engineering Services for Public Safety Training Facility ADA requirements and/or confirming that all drawings and documents meet ADA requirements and guidelines before bidding the project. 4. Specification (Statement of Probable Costs) for Public Safety Training Facility: To include construction estimates but not limited to exterior landscaping, utilities, electrical, water and furniture installation costs. Also the estimates of Operations and Maintenance annual costs to operate the new building, maintaining the building, and securing the building in a safe manner, i.e., may include fiber, telephone utility, etc. Satisfying all City, State, Federal and recognized standards (Ie: NFPA, . EPA, etc.) for planning and building requirements especially as they may relate to fire and police training facilities. 6. Examining possibilities of designing facilities based on the principles of sustainability and energy conservation. 7. Bidding for construction will be sent out and received by the City of Denton Purchasing Department as per State statute. The recommended firm will be expected to attend: numerous City of Denton Public Safety Training Facility meetings, some Community meetings, some Planning and Zoning Committee meetings and some City of Denton City Council meetings. B. Contents of Proposal: The architect/engineer's information should be concise and may be supported by any exhibits that demonstrate the firm's (team's) qualifications and experience in building Public Safety Training Facilities. The information should address the following: Credentials of the architect/engineer (team) that will be directly involved in the project for the Public Safety Training Facility. 2. A description of the procedure in which the architect/engineer (team) will work with City staff. 3. A description of the procedure in which the architect/engineer (team) will work with City Departments including the Police Department, Fire Department, Facilities Management and other city departments along with any consultants specialized in specific design elements of the project. Page 4 REQUEST FOR SEALED PROPOSAL 3859 City of Denton Architectural/Engineering Services for Public Safety Training Facility 4. A list of related projects and clients that may be contacted for additional information. 5. Demonstrated experience in sustainable design. 6. How the architect/engineer (team) will accomplish the project specifically building a modern state of the art fully operational public safety training facility. 7. Architect may be required to use the City of Denton assigned mechanical engineer. C. Architectural Design Scope of Work for Public Safety Training Facility (Based on the Master Plan, but may be altered by "Owner") 1. Burn buildings • Computer controlled gas fired props • Multi-station • Meets all safety standards • 1- Two story house (Class B Fuel) • 1- Five story tower (Class B Fuel) 1- 2 Story burn structure with flashover chamber (Class A and most likely a pre-manufactured container type of system) • Other Items as outlined in attachment # 1 "Public Safety Training Facility 'Master Plan". • Must meet any and all environmental considerations, laws, guidelines and standards 2. Outside training Haz mat area Outdoor Classroom Drafting pit • Gasoline tanker prop Fire pit • Concealed space rescue • Trench rescue space Swift water rescue • Other Items as outlined in attachment # 1 "Public Safety Training Facility Master Plan". • Must meet any and all environmental considerations, laws, guidelines and standards Page 5 REQUEST FOR SEALED PROPOSAL 3859 City of Denton ArchitecturaVEngineering Services for Public Safety Training Facility 3. Public Safety Training Classroom Building of approximately 20,500 square feet. a. Police Department, Fire Department and NCTC Training and Administration offices: (1) Offices for approximately 8 administrative and training staff from the Police Department, Fire Department and NCTC. (2) A large conference room, small meeting room and break area and suitable restroom/locker facilities. b. Classroom facility portion: (1) Layout and design to be determined with the following criteria considered as a minimum: -Multiple classrooms of varying sizes -Locker room facilities -Possible fitness room -At least 1 classroom should be able to be converted into an EOC -Building must be designed for potential future expansions c. "Dirty" roam(s) for crews in training. d. Possible 911 communication center. e. Parking for approximately 100 vehicles. f. Other Items as outlined in attachment #1 "Public Safety Training Facility Master Plan". 4. Firing range: "The following criteria is based off the master plan and will likely change. s Training room of 800 square feet. Ammunition and Firearms storage of 300 square feet. • Rest rooms of 300 feet each for total of 600 square feet. Office of 100 square feet. Page 6 REQUEST FOR SEALED PROPOSAL 3859 City of Denton Architectural/Engineering Services for Public Safety Training Facility • 20 shooting stations • Control booth • Sniper range • Shoot house • Sound reduction considerations • Must meet any and all environmental considerations, laws, guidelines and standards 5. Other Items as outlined in attachment #1 "Public Safety Training Facility Master Plan". D. A copy of the City's Standard Agreement for Architects Services is attached (Attachment #2). E. Comply with ADA regulations, City ordinances, Planning and Development Code and all Fire and Building codes. Construction administration will be completed by the City of Denton. G. Produce budget information and cost estimates for Public Safety Training Facility prior to bid and as needed before beginning construction. IV. SELECTION PROCESS A. Receipt of Proposals: One (1) original cony and six (6) conies of the proposal must be submitted on or before Friday August 31, 2007 at 2:00 p.m to: City of Denton. Purchasing Department Attention: Tom D. Shaw, Purchasing Agent 901 B Texas Street, Denton, Texas 76209. The envelope containing the proposals shall be sealed and bear the name and address of the Proposer and shall be plainly marked as follows: SEALED PROPOSAL #3859 FOR ARCHITECTURAL/ENGINEERING SERVICES FOR CITY OF DENTON PUBLIC SAFETY TRAINING FACILITY B. Basis of Proposal Comparison/Evaluation: Page 7 REQUEST FOR SEALED PROPOSAL 3859 City of Denton Architectural/Engineering Services for Public Safety Training Facility Proposals will be compared/evaluated on the basis of the following: Proposer's previous successful history planning, designing, and constructing joint use comprehensive public safety training facilities including but not limited to bum buildings, fire training towers, classrooms, swift water rescue, firing range designs, shoot houses and driving tracks = 40% 2. Proposer's ability to work successfully with all levels of contractors in completing projects successfully for the "Owner" which includes but is not limited to on-time, on-budget and long-term sustainability = 20% 3. Demonstrated ability to work successfully with local jurisdictions with their unique development plans and building process = 10% 4. Qualification of the Proposer and ability to perform the work which may include LEED Certification = 20% 5. Creative approach = 10% Interviews will be conducted by an evaluation committee, who will then make the final recommendation to City Officials for approval. C. Method of Award: Following the deadline for receipt of proposals, all proposals submitted will be analyzed and reviewed by Owner. The Owner reserves the right not to accept any proposal, or to reject any or all proposals and to waive defects or irregularities in any proposal, at its discretion. The Owner will select the Proposer, who at the sole discretion of the Owner, is the most responsible and beneficial Proposer to the Owner and will then have the right to negotiate a contract based on all factors involved in the proposal. 2. After selection, the successful Proposer and the Owner will then negotiate and complete all necessary documentation and contracts. During contract development and negotiation, the successful Proposer shall not contact any Owner official except the individual designated to act on the Owner's behalf during this process. If a successful agreement cannot be reached with the first selected Proposer, the Owner will then negotiate with the next Proposer and continue this process until an acceptable agreement is reached. Page 8 • • • i i • • • • • • • • • I• • It V I• I• I• I• I• Attachment 1 z yl ~ 1 ~ q ! Public Safety Training Facility II! M t Pl as ep an r r ""r Pramect Team: !r Kirkpa0ick.Ar-chitectuee Studio:.Ar•chitect, ; ~ to „ .._4.,; J C l a e'Pub * s~ ~n ty oFZti+ - nt lic.Sofety; _nnsu t ahercrombiecreativ Kimley-Horn G.Assoclates;dnc ;Civd'Engineering Consultant f 04 06 001 L I I r I I"i a 1 u MI. 4f ~ 6 June 2007 ■ . ARCHITECTURE • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • TABLE OF CONTENTS PREFACE MASTER PLAN OVERVIEW SUMMARY OF RESEARCH FINDINGS SURVEY RESULTS MARKET ANALYSIS RESPONSE TO FINDINGS MAJOR COMPONENTS OVERVIEW Training Field/Tactical Live-Fire Training Village Administrative/Classroom Building GENERAL SPECIFICATIONS Site and Site Development DETAILED SPECIFICATIONS Training Field Administration/Classroom Building MISCELLANEOUS ELEMENTS AND USES PHASING PLAN CONCEPTUAL DRAWINGS Kirkpatrick Architecture Studio enton Police a 2 3-4 5-6 7-24 25-27 28 29-31 32-33 34 35-51 52-63 64 65-76 77-80 re Training Facility PREFACE The following information was prepared for the proposed Denton Public Safety Training Center. Every attempt was made to provide the most accurate information possible at the time of production. This document is intended to serve as a guide to future design decisions and is not intended to be used in the design or construction of elements described, without further verification, adjustment, and improvement. The information herein should provide the basis for a more detailed program to be developed during the design process. The unintended use or reproduction of this document without the written permission of the producing parties and the City of Denton is prohibited. Kirkpatrick Architecture Studio 2 Denton Police and Fire Training Facility • • • MASTER PLAN OVERVIEW • The world has become a dangerous place to live, work, learn, and • worship. Natural and man-made disasters continuously demonstrate • the risk associated with being unprepared. Although few people doubt the value of a well-trained public safety response force in the • post-9/11 world, even fewer realize the lack of such a trained force in communities throughout the country. This is especially true in smaller • communities where the cost associated with developing response • capabilities has led many communities to look away and hope for the best. Millions of dollars are spent each day on initiatives designed to • improve the safety of our nation. Unfortunately, very little of that has • addressed the greatest, most fundamental need, which is the training • of public safety forces to handle disasters. Recent events in the aftermath of Hurricane Katrina have painfully • demonstrated the role of local response agencies and brought to light • the cost associated with neglecting this reality. It is foolish to believe • that the Federal Government will ever have the resources to deal with local tragedies in the first hours and days of a tragedy. If the lo- cal response agencies are not prepared, it is less likely the Federal Government can be effective when they finally arrive. The efforts of • the local governments and response agencies will largely predict the extent of the damage and speed of recovery. The responsibility of a prepared response falls mainly on the shoulders of the local com- munity. • • The unprecedented demands currently placed on emergency • responders, including the constant threat of terrorism, combined with a decreased number of viable training facilities, creates a dangerous • void in the level of community and agency preparedness. Manycurrent • facilities lack the ability to replicate the types of hazards responders • must be prepared to mitigate. The lack of realistic training facilities • makes it difficult for the most progressive of emergency agencies to provide the level of preparedness that will truly have an impact in • the early stages of a disaster. The lack of training opportunities has • created a situation in which a great deal of money and paperwork is • consumed in efforts that make people feel better, but are unlikely to • make any difference in a community's response capabilities. • • • • • • • Kirkpatrick Architecture Studio 3 Denton Police and Fire Training Facility • • • • In order to effectively make a difference in a community's response capability, a strong educational and training support system is required. • Without a strong system, it becomes difficult, if not impossible, for • responders to safely and effectively meet the challenges faced by the • current service requirements. Each new page we add to the service delivery book reinforces the need for a strong system. The problem • is the system has not kept pace. • • There was a time when public safety training was primarily hands- on. Most departments and communities had access to some type of hands-on training through low-tech firing ranges, and burn buildings, • orby utilizing acquired structures. These types of facilities increasingly • came under close scrutiny, as more people became aware of environmental issues associated with their use. Over time, due to • lack of maintenance and the high cost associated with upgrading and maintaining them, these training facilities were abandoned, in light • of new, tougher enacted standards. Environmental agencies have • increasingly frowned upon the use of acquired structures, as well, and • the cost of items, such as lead abatement and air pollution reduction, has led many to simply do without. This shortage has continued to • grow, while the demands placed on the responder have increased • dramatically. The addition of services has created the need for a • highly educated, highly trained emergency response force that can • perform at peak levels while executing an unprecedented variety of tasks and skills. These demands have led to the current shortcomings • in emergency response training at national and local levels. • • Construction of an advanced facility, as described in this document, • presents an opportunity for the City of Denton to become a major force in setting new standards for quality emergency service training • and improved community safety and preparedness. By building a • state-of-the-art training facility that addresses both the academic • and the technical requirements of the modem emergency responder, • the City of Denton will become a leader in public safety, producing well-educated and realistically trained responders. The results will • allow training to move beyond what is required, and address needs • of realistic preparedness and a safer community. • • • • • • • • • Kirkpatrick Architecture Studio 4 Denton Police and Fire Training Facility • SUMMARY OF RESEARCH FINDINGS In an effort to discover and validate training needs, an extensive series of research efforts was completed. The research included focus group meetings, literature review and discovery, comparative analysis of past findings and departmental surveys. The goal of the research effort was to make a realistic determination of need, based on historical evidence and evaluation of current and future requirements. The analysis of the departmental surveys proved to be the most compelling of the efforts, because the findings were not only consistent with national data, they were locally unique in revealing the specific needs of the police and fire departments. A complete review of the findings of the departmental surveys is included, and it paints a picture of great need. Members of both police and fire departments frequently expressed the deficient nature of current training programs, with many expressing the inability to recall any recent training that was beneficial to their position. Most surveyed members stated that the most valuable training they received was hands-on training, but most also stated the City did not have facilities to accommodate this type of training. Both departments expressed the feeling that the best, most recent training they have had was in a specialty field, but most also believed that there was a serious lack of training on the more common types of calls. Although current training programs meet state mandated standards, police department responses unanimously reflected a severe deficiency in the ability to obtain truly beneficial training. Members of the tactical team listed monthly training as very beneficial to their job, but several expressed the opinion that non-members were deprived of similar quality training. No other population of the police department expressed confidence in current training capabilities or opportunities. An uncomfortable number of respondents stated "none" when asked what beneficial training they had received recently from within the department. Most members indicated a strong desire to receive quality training, but lamented the lack of opportunities. Civilian employees expressed an even greater lack of training opportunities, and many stated that they had only received on-the-job training. The trend seemed to be consistent with that of many jurisdictions, where money and facilities for training are lacking, and as a result, only a select group regularly receives quality training. The fire department respondents expressed an equal lack of training capabilities due to the complete lack of facilities. Most members indicated that they did not receive realistic training in the areas they Kirkpatrick Architecture Studio 5 Denton Police and Fire Training Facility are likely to encounter most frequently. Many cited the inability to train in realistic scenarios with multiple companies and multiple agencies. Some of the veteran firefighters feared the loss of the basic skills of firefighting, because the only training they seem to have is specialized training. As with the police department, the trend seems to be consistent with what is found nationwide. Departments are making do with what they have, and the result is training that does very little to improve or even maintain job readiness. The comparative breakdown of responses by both agencies is remarkably consistent. A statistically significant number of respondents from both departments indicated the need for hands- on training. Most ranked hands-on training as the most beneficial type of training. A similar number indicated that current facilities do very little or nothing at all to address that need. Most courses and training programs appear to be delivered through lecture, while strong evidence indicates hands-on is the most beneficial to job performance and safety. The response to whether current facilities contribute to beneficial training was overwhelmingly negative. Another disturbing finding was the lack of training between departments. Survey responses imply a total lack of joint training, when ample evidence is available demonstrating the importance of this type of training. The picture painted reveals training that provides for the minimum required by law, but very little that truly impacts emergency service response in a progressive manner. The information discovered is not unique to the City of Denton. Many communities, especially fast growing communities, are facing similar circumstances. Although the findings are generally negative, one important positive was revealed: most of the training deficiencies are due to a lack of funding and facilities, rather than the lack of a motivated and professional work force. Members of both departments unanimously expressed the desire to improve their training and performance capabilities. Most of the training that was reported as positive was the result of dedicated people going above and beyond normally available training. The constant battle to locate adequate training facilities could very easily suppress the desire and motivation to train, but members of both departments seem to crave the opportunity for improvement. With this in mind, the research can be considered positive, in that it provides an opportunity to respond to a problem, that if not addressed, will continue to worsen as the city grows. The findings of the analysis of perceived importance of facilities, were consistent with all findings of the research, and should be utilized to assist in phase planning. Kirkpatrick Architecture Studio 6 Denton Police and Fire Training Facility City of Denton Public Safety Facilities Master Plan Survey Results (Source: All submitted and useable surveys) Note: Charts depict combined scores of Police and Fire Department respondents. The chart indicates the percentage of em- ployees that responded to the statement. For instance in chart #1, 10% strongly disagreed, just under 40% disagreed, slightly more than 20% were neutral, and just under 20% agreed with the statement. 5=Strongly Agree 4=Agree 3=Neutral 2=Disagree 1=Strongly Disagree Kirkpatrick Architecture Studio 7 Denton Police and Fire Training Facility 5=Strongly Agree 4=Agree 3=Neutral 2=Disagree 1=Strongly Disagree Statement 1: Current Training Provides frequent opportu- nities for hands-on practical evolutions. 0.6 0.5 Statement 00.4 .3 0.2 0.1 0 Level of Agreement MEAN MEDIAN MODE FIRE RESPONDENTS 2.598 ~ 2® COMBINE-D 2.618 2© 2© Statement 2: Most Departmental Training is delivered primarily via the Internet. 0.6 0.5 Statement 0.4 2 0.3 0.2 0.1 0 Level of Agreement MEAN MEDIAN MODE POLICE_1,KSP®NDENTSt, 2081 FIRE RESPONDENTS 1.951 2© 2® COMBINED 3.034 2© Z© Kirkpatrick Architecture Studio a Denton Police and Fire Training Facility 1 2 3 4 5 1 2 3 4 5 5=Strongly Agree 4=Agree 3=Neutral 2=Disagree 1=Strongly Disagree Statement 3: Most Departmental Training is delivered utilizing lecture as the primary format. 0.8 0.6 Statement 0.2 0 MEAN MEDIAN MODE POLICE RESPONDENTS 3.741 4 4 FIRE RESPONDENTS 3.721 4 4 COMBINED 3.734 4 4 Statement 4: Training generally takes place at the company or individual level. 0.5 0.4 Statement 0.3 40.2 0.1 0 Level of Agreement MEAN MEDIAN MODE POLICE RESPONDENTS 3.491 4 4 FIRE RESPONDENTS 3.071 3 4 COMBINED 3.341 3 4 Kirkpatrick Architecture Studio 9 Denton Police and Fire Training Facility 1 2 3 4 5 Level of Agreement 1 2 3 4 5 • • • 5=Strongly Agree 4=Agree • 3=Neutral • 2=Disagree 1=Strongly Disagree • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Kirkpatrick Architecture Studio • Statement 5: Officers/Companies frequently train together. 0.4 0.3 Statement 0.2 5 0.1 0 -B 1 2 3 4 5 Level of Agreement MEAN MEDIAN MODE POLICE RESPONDENTS 3.00 3 4 FIRE RESPONDENTS 2.84 3 2 COMBINED 2.942 3 4 Statement 6: Practical Evolutions take place in a very realistic environment. 0.5 0.4 Statement 0.3 6 0.2 0.1 0 Level of Agreement MEAN MEDIAN MODE POLICE RESPONDENTS 2.59 2 2 FIRE RESPONDENTS 2.363 2 2 COMBINED 2.508 2 2 10 Denton Police and Fire Training Facility 1 2 3 4 5 5=Strongly Agree 4=Agree 3=Neutral 2=Disagree 1=Strongly Disagree Statement 7: Current training exceeds the minimum level required to maintain certification and licensing. 0.4 0.3 Statement 0.2 0.1 0 MEAN MEDIAN MODE POLICE;RESP,ONDEN_T.S .3 2 . FIRE RESPONDENTS 2.92 COMBINED 2.93 ~ 2© Statement 8: The most beneficial training I have received has been delivered within the department. 0.4 0.3 Statement 0.1 0 MEAN MEDIAN MODE POLICE RESPONDENTS : 2._742 FIRE RESPONDENTS 2.885 COMBINED 2.774 ~ 2© Kirkpatrick Architecture Studio 11 Denton Police and Fire Training Facility 1 2 3 4 5 Level of Agreement 1 2 3 4 5 Level of Agreement 5=Strongly Agree 4=Agree 3=Neutral 2=Disagree 1=Strongly Disagree 0.5 0.4 Statement 0.3 90.2 0.1 0 Statement 9: Emergency service agencies frequently train together. Level of Agreement MEAN MEDIAN MODE POLICE RESPONDENTS 2.036 2 2 FIRE RESPONDENTS 1.984 2 2 COMBINED 2.017 2 2 Statement 10: Technology is used in the classroom to enhance the training environment and improve learning. 0.6 0.5 Statement 0.4 10 0.2 0.1 0 Level of Agreement MEAN MEDIAN MODE POLICE RESPONDENTS 3.448 4 4 FIRE RESPONDENTS 3.279 4 4 COMBINED 3.323 4 4 Kirkpatrick Architecture Studio 12 Denton Police and Fire Training Facility 1 2 3 4 5 1 2 3 4 5 5=Strongly Agree 4=Agree 3=Neutral 2=Disagree 1=Strongly Disagree Statement 11: Technology is used to enhance the realistic nature of practical evolutions. 0.4 0.3 Statement 0.1 0 Level of Agreement MEAN MEDIAN MODE POLICE RESPONDENTS 2.741 3 2 FIRE RESPONDENTS 2.934 3 3 COMBINED 2.801 3 2 Statement 12: Current training provides for the minimum level of training required to maintain certification and licensing. 0.6 0.5 Statement 0.4 120.3 0.2 0.1 0 Level of Agreement MEAN MEDIAN MODE POLICE RESPONDENTS 3.66 4 4 FIRE RESPONDENTS 3.28 3 4 COMBINED 3.485 3 4 Kirkpatrick Architecture Studio 13 Denton Police and Fire Training Facility 1 Z 3 4 5 1 2 3 4 5 5=Strongly Agree 4=Agree 3=Neutral 2=Disagree 1=Strongly Disagree Statement 13: The most beneficial training to my career has involved hands-on training. 0.5 0.4 Statement 0.3 130.2 0.1 0 Level of Agreement MEAN MEDIAN MODE POLICE RESPONDENTS 4.179 4 4 FIRE RESPONDENTS 4.049 4 4 COMBINED 4.133 4 5 Statement 14: Most department training programs utilize practical evolutions and hands-on training. 0.4 0.3 Statement 0.1 0 MEAN MEDIAN MODE POLICE RESPONDENTS 2.804 3 2 FIRE RESPONDENTS 2.754 3 3 COMBINED 2.786 3 2 Kirkpatrick Architecture Studio 14 Denton Police and Fire Training Facility 1 2 3 4 5 1 2 3 4 5 Level of Agreement 5=Strongly Agree 4=Agree 3=Neutral 2=Disagree 1=Strongly Disagree Statement 15: Departmental training is delivered primarily in a self-study format. 0.5 0.4 Statement 0.3 150.2 0.1 0 Level of Agreement MEAN MEDIAN MODE POLICE RESPONDENTS 2.4 2 2 FIRE RESPONDENTS 2.54 2 2 COMBINED 2.45 2 2 Statement 16: Existing training facilities improve my ability to provide quality service to the community. 0.4 0.3 Statement 0.1 0 Level of Agreement MEAN MEDIAN MODE POLICE RESPONDENTS 2.54 2 2 FIRE RESPONDENTS 1.90 2 2 COMBINED 2.31 2 2 Kirkpatrick Architecture Studio 15 Denton Police and Fire Training Facility 1 2 3 4 5 1 2 3 4 5 5=Strongly Agree 4=Agree 3=Neutral 2=Disagree 1=Strongly Disagree Statement 17: The most beneficial training I have received has come from outside the department. 0.5 0.4 Statement 0.3 170.2 0.1 0 Level of Agreement MEAN MEDIAN MODE POLICE'RESP©NDENTS FIRE RESPONDENTS 3.31 COMBINED 3.502 Statement 18: Existing training facilities provide a realistic environment for training. 0.4 0.3 Statement 180.2 0.1 0 MEAN MEDIAN MODE ROLICE7RESpONDENTS t ;2 348. z a ;2 , 2 FIRE RESPONDENTS 1721 1® COMBINED 2.127 2© 2© Kirkpatrick Architecture Studio 16 Denton Police and Fire Training Facility 1 2 3 4 5 1 2 3 4 5 Level of Agreement • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 5=Strongly Agree 4=Agree 3=Neutral 2=Disagree 1=Strongly Disagree Statement 19: Existing training facilities are utilized frequently to maintain and improve my skills. 0.4 0.3 Statement 0.1 0 MEAN MEDIAN MODE POLICE RESPONDENTS 2.634 3 2 FIRE RESPONDENTS 1.967 2 2 COMBINED 2.398 3 2 Statement 20: The most beneficial training in my career has been lecture based. 0.5 0.4 Statement 0.3 20 0.2 0.1 0 MEAN MEDIAN MODE POLICE RESPONDENTS 2.241 2 2 FIRE RESPONDENTS 2.213 2 2 COMBINED 2.231 2 2 Kirkpatrick Architecture Studio 17 Denton Police and Fire Training Facility 1 2 3 4 5 Level of Agreement 1 2 3 4 5 Level of Agreement FI RE R ESP ONSE S POLICERESP©NSES;' COM BINE D RE SPON SES m N m :N. ' l0 m o ¢ ~ Q, o Q fn m D N Z Dl Q S rn 2 y N .O:' . Z.'. Q ',fn:iiS Q lp N D Z m Q O pl 1 9 21 17 12 2 13 48 26 22 3 22 69 43 34 5 2. 18 31 11 1 0 26 56 25 5 0 44 87 36 6 0 3 3 4 4 46 4 0 8 22 73 9 3 12 26 119 13 4 3 17 17 23 1 1 9 36 62 4 .4 26 53 85 5 115 2 26 14 19 0 7 33 24 42 6 9 59 38 61 6 6 11 28 12 9 1 13 47 25 25 2 24 75 37 34 3 7 5 17 18 20 1 8 37 29 33 5 13 54 47 53 6 8 10 14 13 21 3 14 42 25 22 9 24 56 38 43 12 9 21 27 7 5 1 39 43 17 11 2 60 70 24 16 3 10 5 9 13 32 2 3 19 26 59 5 8 28 39 91 7 11 3 19 20 17 2 7 42 34 29 0 10 61 54 46 2 12 2 9 20 30 0 2 12 23 67 8 4 21 43 97 8 13 1 3 7 21 29 2 5 8 51 46 3 8 15 14 7 16 14 23 1 8 38 35 28 3 15 54 49 15 3 29 22 7 0 12 51 39 10 0 15 80 61 T 16 23 28 3 7 0 21 36 30 22 3 44 64 33 9 3 17 2 17 14 18 10 4 17 18 52 21 6 34 32 18 31 20 7 2 1 20 47 29 15 1 51 67 36 19 21 25 11 4 0 11 43 20 35 3 32 68 31 39 3 20 15 28 11 4 3 24 52 23 11 2 39 80 34 15 5 Total Fire Resonses Total Police Responses Total Combined 61 112 173 rkpatrick Architecture Studio 18 Denton Police and Fire Training Facility ANALYSIS OF RESULTS REGARDING PRIORITIES OF FACILITIES Fire Department Sixty-one (61) surveys were submitted by members of the fire department. Of the 61 surveys, 52(85%) were useable. The pages on the remaining surveys were either blank or completed incorrectly. Of the 52 useable surveys, data was compiled in different ways. • The number of times a type of facility was chosen as of one of the top five priorities by the respondents • The importance of the facilities based on the frequency of assignment of numerical priorities • A listing of the facilities based on analysis of responses FIRE DE PARTMENT RESPON SES NUMBER OF TIM ES A FACILITY WAS SELECTED (N=52•) ~ Times Listed Percentage of FACILITY Regardless of Times Listed Priority Safety Village 29 55.8 Classroom 45 86.5 Tactical Burn Village 50 96.0 Spill/HAZMAT 46 88.0 Swiftwater 24 46.2 NFPA Driving Course 33 63.0 Arson Lab/Trainer 7 13.0 Bomb Trainer 11 21.2 EVOC Driving Course 2 3.8 Tactical Shoot House 4 7.7 Bike Course 1 .02 Firing Range 6 .12 Sniper Range 0 0 Kirkpatrick Architecture Studio 19 Denton Police and Fire Training Facility Fire Number of Department Times a Fac By Prio (N=52 Responses ility was S rity ) elected otal Times Listed 1 Most Important 2 3 4 5 Least Important N=52 Tactical Burn Village 34 12 2 2 0 50 Spill/HAZMAT 0 9 15 12 10 46 Classroom 13 13 7 7 5 45 NFPA Driving Course 1 6 6 7 13 33 Safety Village 4 5 9 2 9 29 Swiftwater 0 3 7 6 8 24 Bomb Trainer 0 2 1 4 2 11 Arson Lab/Trainer 0 0 2 3 2 7 Firing Range 0 0 1 0 5 6 Tactical Shoot House 0 1 0 2 1 4 EVOC Driving Course 0 0 0 1 1 2 Bike Course 0 0 0 0 1 1 Sniper Range 0 0 0 0 0 0 Kirkpatrick Architecture Studio 20 Denton Police and Fire Training Facility Police Department One hundred twelve (112) surveys were submitted from employees of the police department. Of the 112 surveys, 99 (88%) were useable. The pages on the remaining surveys were either blank or completed incorrectly. Of the 99 useable surveys, data was compiled in different ways. • The number of times a type of facility was chosen as of one of the top five priorities by the respondents • The importance of the facilities based on the frequency of assignment of numerical priorities • A listing of the facilities based on analysis of responses. <POLtCE'-DEPARTMENT RESPONSES NUMBER OF TIMES A~ FACILITY'Y(IAS'SELECTED Times Listed Percentage of FACILITY Regardless of Times Listed Priority Safety Village 71 71.7 Classroom 77 77.8 Tactical Burn Village 12 12.1 Spil I/HAZMAT 13 13.0 Swiftwater 4 4.0 NFPA Driving Course 9 9.0 Arson Lab/Trainer 10 10.1 Bomb Trainer 9 9.1 EVOC Driving Course 73 74.0 Tactical Shoot House 76 76.77 Bike Course 26 26.0 Firing Range 87 87.8 Sniper Range 18 18.0 Kirkpatrick Architecture Studio 21 Denton Police and Fire Training Facility • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • t C:' ILs~:f +t( 5 :*I":.K :'~~~KF.£+` J N ~ ~yM1. _ r Poltce;Department,Resporises 3 - a 4 Number, of Times atFacthty waslSelected By Pridi ty ~ (N=99) Total Times Listed 1 Most Important 2 3 4 5 Least Important N=99 Tactical Bum Village 1 1 3 3 4 12 Spill/HAZMAT 1 2 2 8 13 Classroom 41 9 11 9 7 77 NFPA Driving Course 0 1 0 5 3 9 Safety Village 13 18 19 10 11 71 Swiftwater 0 2 7 1 0 4 Bomb Trainer 1 1 3 2 2 9 Arson Lab/Trainer 2 2 3 0 3 10 Firing Range 25 30 14 13 5 87 Tactical Shoot House 10 17 18 18 13 76 EVOC Driving Course 3 12 23 24 11 73 Bike Course 1 1 1 6 17 26 Sniper Range 1 1 2 5 9 18 Kirkpatrick Architecture Studio 22 Denton Police and Fire Training Facility N FACILITY Combined Responses umber of Times a Facility was S ~N=151) Times Listed Regardless of Priority elected Percentage of Times Listed Classroom 122 80.80 Safety Village 100 66.2 Firing Range 93 61.59 Tactical Shoot House 80 52.98 EVOC Driving Course 75 49.95 Tactical Burn Village 62 41.10 SpiIIIHAZMAT 59 39.00 NFPA Driving Course 42 28.00 Swiftwater 28 18.50 Bike Course 27 18.00 Bomb Trainer 20 13.20 Sniper Range 18 12.00 Arson Lablrrainer 17 11.3 Kirkpatrick Architecture Studio 23 Denton Police and Fire Training Facility Priority based on point system 125 270 50 5 15 5 5 175 85 0 5 5 10 120 88 72 28 48 4 4 52 92 20 12 44 8 45 54 54 18 69 6 3 15 84 24 12 51 15 26 32 40 24 50 10 12 10 24 14 12 24 6 10 12 14 16 12 9 18 4 20 8 4 18 5 326 Range 2 456 Room 1 230 SH 5 91 NFPA 8 194 EVOC 6 34 S iper 13 42 Bike 12 256 Burn 1/I11age 4 305 Safety ~Ilage 3 66 Swift Water 9 45 Bomb 10 142 Spill 7 44 11 Kirkpatrick Architecture Studio 24 Denton Police and Fire Training Facility • • • • MARKET ANALYSIS • • A market analysis was conducted to determine potential opportunities • for revenue generation through partnering and/or outside participation. • Although no historical evidence was found showing public safety facilities generating return on capital investment, many facilities were • found generating sufficient revenue to allow for ongoing maintenance • and upgrading of facilities, while reducing the training cost to the • primary user or users. Existing facilities that attempted to recoup the • cost of constructing the facility by passing the cost along to outside users, often found their pricing structure exceeded the user's ability • to pay. This factor seemed to be consistent in all of the facilities • benchmarked. In the State of Texas, as well as nationally, the trend • seems to be toward developing training facilities through a cooperative • partnership between community colleges and local jurisdictions. The community college has the advantage of providing a natural • geographical service area and usually has state-supported funding • capabilities that allow for a reduction in cost of delivered training. • Without this type of partnership it becomes difficult to produce quality • training without exceeding the users available funding. • The City of Denton and North Central Texas, College (NCTC) are • uniquely positioned to capture a market that is critically underserved. • Market information indicates that the primary users of a training facility of this type come from within a one hour driving distance of the site. • The research also shows that it is difficult for agencies to do training • with multiple companies or officers if a training facility is not within 30 • minutes driving distance. Facilities similar to the one proposed are • located at Collin County Community College in McKinney, Texas and Tarrant County College in Fort Worth, Texas. The distance to these • facilities make it difficult, if not impossible, for the City of Denton to • send large numbers of personnel to conduct joint, multi-agency and • large scale training. It also leaves a large population of small agencies • to the North, Northeast, and Northwest without the capabilities for training at a realistic facility. • • • • • • • • • Kirkpatrick Architecture Studio 25 Denton Police and Fire Training Facility • PaM1w City of Denton Service Area 1/2 hour and 1 hour driving time NCTC Service Area by county "'0A18g18 cow. cr.r..n Wrs. D~ Coin Parker Tarram DWW Due to the incredible growth experienced and anticipated in the area, the proposed facility has the opportunity to capitalize on a transitioning customer base. The underserved area contains a large number of small and volunteer emergency response agencies. This demographic has traditionally been left out when it comes to quality ongoing training utilizing state-of-the-art facilities. Due to the rapid growth of these areas, many of these agencies will face similar problems as those faced by a growing population in the Denton area. The new facility has the opportunity to provide greatly needed training to this market segment and to cater to their unique, but changing circumstances. As these communities grow, the opportunity exists to transition these customers into ongoing traditional training programs and solidify the market position. Kirkpatrick Architecture Studio 26 Denton Police and Fire Training Facility A review of market information provided in a 2002 study for the City of Denton was determined to be unrealistically inflated and thus, unusable. Revenue amounts presented were often double the current market indications. The rationale behind the projected number of available training days was also questionable, and a review of operating facilities found none that could come close to producing evidence of numbers this high. A review of the major employers in the City of Denton found that the majority of the medium-sized and large companies are potential customers for the facility in courses such as, confined space training, extinguisher training, fire brigade training, private security firearms training, crime prevention and safety training, etc. Although it is important to provide a level of service to these agencies, it is also important to remember the core user of the facility. Opportunities should be explored that create partnerships in areas that will help the response agencies of Denton to work better with these employers in cases of incidence that impact both parties. Finally in spite of all of the potentials for revenue and expanded services, evidence historically points to problems when these concerns become too important. Many facilities have fallen into the trap of trying to generate revenues by catering to outside agencies, especially ones that are willing and able to pay a higher price for training. Often, this benefit comes at the expense of the agencies that were the inspiration for the facility in the first place. When revenue becomes the driving factor, the primary user's training schedule is precluded by revenue-producing schedules, and they become limited in their ability to train. This effectively negates the reason the facility was constructed in the first place. rkpatrick Architecture Studio 27 Denton Police and Fire Training Facility RESPONSE TO FINDINGS The construction of the Denton Public Safety Training Center will produce immediate benefits to the City of Denton, Denton County, and surrounding counties and communities. Some of the most obvious broad-based benefits are listed below. (Benefits specific to each major component are contained in the next segment.) • Provide much needed space to meet the needs of City of Denton response agencies, as well as those in the surrounding area • Increase the ability to offer state required continuing education to Denton police and firefighters as well as to the thousands more in the surrounding area • Allow for an expanded curriculum and additional courses • Provide space for the overlapping of basic academy classes • Provide space for scheduling seminars and major emergency response conferences, which will increase the visibility and position of the City of Denton, while providing advanced training at a reduced cost to the City • Provide the ability to meet requirements of the Texas Commission on Fire Protection and Texas Commission on Law Enforcement Officer Standards and Education all in one location • Provide access to a realistic and complete training environment combining both the mental and physical requirements of fire fighting, law enforcement and combined emergency response The crucial element in the design of this Training Center is the integration of the parts to create a greater whole. Each of the individual components of the Training Center fill a very specific need, but the success of the design will be the relationships that are developed between components that maximize the learning experience. The separate areas of the Training Center each play a vital role in the complete product; and the connections and transitions between these areas should be strongly considered in all design decisions. The loss of connection between any of the components will reduce the opportunity to create a complete learning environment, by diminishing the very element that would make it one of the premier public safety training facilities in the country. Kirkpatrick Architecture Studio 28 Denton Police and Fire Training Facility • • • MAJOR COMPONENTS OVERVIEW • Trainina Fieldrractical Live-Fire Training Village • • The Training Field, including the Tactical/Live-Fire Training Village, Firing Range, and Emergency Driving Course, is the area of greatest • need and represents the greatest potential for increasing the quality • and quantity of programs. A recent survey of area department • training needs revealed the lack of realistic hands-on training as the • foremost obstacle facing most agencies. This pattern is consistent throughout the country. The decreasing availability of realistic training • has led to an increase in injuries accompanied by a decrease in job performance. This type of advanced training facility is beyond the • financial capabilities of most communities; but the lack of access to • such a facility can lead to a dramatic increase in losses as the result of injury, liability, crime, and fire damage. • The construction of the Training Field and its components will: • • Improve realistic fire training thereby reducing the number of • injuries and deaths of firefighters and civilians • • Reduce the amount of losses associated with fire damage • • Reduce liability associated with incidents requiring force • • Improve officer safety through realistic, real time scenarios • Increase the capabilities and morale of firefighters, police officers, • and all emergency service workers • • Provide improved training to other agencies such as the sheriff's • department, local police departments, volunteer fire departments, • ambulance providers, utility companies and private industry • Provide predictable, consistent, documented and validated • training with live-fire simulators, state-of-the-art firearms training, • and validated emergency driving scenarios. • • Help county communities reduce insurance premiums • Tactical/Live-Fire Training Buildings are the centerpieces of the • Training Drill Field and represent the greatest opportunity for the fire • department in the entire project. The Live-Fire Training Buildings will • provide the ability to conduct many different classes and functions including: • • • Live-Fire Training • • Basic Firefighter Recruit Training • • Industrial Fire Training • • • • Kirkpatrick Architecture Studio 29 Denton Police and Fire Training Facility • • Petroleum Fire Brigade Training • Strategy and Tactics Classes • Fire Inspector Classes • Fire Officer Classes • Arson Training • Apparatus Driver Operator Classes • Hazardous Materials Awareness Training • Hazardous Materials Operations Exercises • Hazardous Materials Strategy and Tactics Training • High Angle Rescue Training • Confined Space Rescue Training • High Rise Command Training • High Rise Fire Training • Ladder Training • Aerial Ladder Apparatus Training • Technical Rescue Training • Pump Operation Training • Standpipe Training • Automatic Fire Protection System Training • Terrorism Training • Mass Casualty Training The Live-Fire Training Buildings will be operated by a computer controlled propane and natural gas fire simulation system. Instructors customize fire-training scenarios by selecting parameters within pre- configured training exercises. Computers relay.these specifications to burner controls and consistently monitor the proficiency of the trainees as well as the safety conditions within the bum building. Firefighters will encounter lifelike propagation and realistic responses to their actions, while constantly being monitored for safety. If safety guidelines are exceeded, the system automatically shuts down. Manual shutdown switches are located at egress points around the burn buildings and at the instructor's stations. Printed reports validate the training experience after each session or data can be stored for future review. The simulator enables the instructor to create virtually any fire situation imaginable. Artificial smoke and clean burning fuel eliminate the environmental hazards in the state-of-the-art Live-Fire Training Buildings. atrick Architecture Studio 30 Denton Police and Fire Training Facility The benefits of this type of system include: • Programmable degree of difficulty • Complete operator control of training • Consistent and repealable training exercises • Logging of training scenario data • Consistent response to trainee actions • Improved safety • Increased training effectiveness • Virtual elimination of environmental impact • Increased life span of the Live-Fire Training Building • Reduced operating cost of live-fire training The Tactical/Live Fire Burn Village also provides a unique training ground for the police department on a scale not available to most departments. The benefits to the police department include the ability to train in a realistic full-scale training village that provides many different types of buildings and structures encountered in the community. Some of the anticipated training includes: • Building Searches • Forcible Entry • Tactical Team Operations • Traffic Stops • Traffic Incident Investigation • Drug Lab Intervention and Investigation • Crowd Control • Multi-Agency Training • Simunition Training • Bike Training • Foot Pursuit • Emergency Driving Kirkpatrick Architecture Studio 31 Denton Police and Fire Training Facility Administrative/Classroom Building The Administrative and Classroom Building is the final component necessary to create an integrated educational public safety training facility that efficiently serves the emergency responders and the community. The design goal of this component is to create a building that becomes an integral part of the learning process, rather than a building to house a learning institution. The idea is to create an environment that plays a role in mentally preparing the student to learn. The building function should maximize interactive opportunities and give the student the sense they are truly in a higher education environment. This dynamic learning environment will complement the other areas of the Training Center and provide the opportunity for a unique educational experience. It will also provide tremendous opportunities to meet the needs of the large service area. The ability to assemble a large numberof students in the same facility can have a great impact on the level of communication and educational exchange between area departments. The building will allow the student to learn in a comfortable environment, with limited distractions, and by design, will promote interaction and knowledge exchange. Design features that honor the tradition of the police and fire service throughout the years will also help instill a sense of pride and loyalty in the students attending courses. Each classroom in this facility will be designed to address the unique requirements of emergency response education. Individual design features that consider the firefighter's and police officer's need to blend academic learning with hands-on technical skills will enhance the student's ability to combine the two aspects. All classrooms will be designed to match the nature of the specific types of response education with the most efficient learning environment in which to accomplish the objectives. Placement of classrooms will also enhance the teaming environment by creating a natural grouping of similar classes to promote interaction among students and increase learning opportunities. Each classroom shall have access to a green space when possible, further promoting information exchange and independent study. Kirkpatrick Architecture Studio 32 Denton Police and Fire Training Facility The placement of administrative and faculty offices is critical to the function of this building. Interaction between faculty and students enhances the learning opportunities while contributing to the understanding of the student problems and needs. Location of student records to provide accessibility of documentation required by the Texas Commission on Fire Protection, Texas Commission on Law Enforcement Officer Standards and Education, Texas Department of Health etc. is equally important. This centralized storage will also make accessing these records much less painful for the student. All aspects of day-to-day operations will become more efficient due to the centralization of administrative functions and will permit better communication exchange. Kirkpatrick Architecture Studio 33 Denton Police and Fire Training Facility GENERAL SPECIFICATIONS The Site and Site Development The site consists of approximately 88 acres located at the southwest corner of Bonnie Brae and Vintage Parkway. The site includes a variety of terrain and elevation changes, which can be utilized to enhance the realism and variety of the training scenarios created on the site. The elevation changes also provide the opportunity to enhance protection of neighboring elements from both noise and training hazards. Limitations to the site result from the presence of high voltage transmission lines and an area of the site that lies within a documented flood plain. All buildings included in these specifications should be designed to compliment the surrounding developments as much as possible. Liberal amounts of landscaping should be incorporated throughout the Training Center utilizing predominantly low-maintenance, hardy plant materials. Plants located throughout the Training Field and near the Live-Fire Training Buildings, should not be adversely affected by heat generated during training operations. The propane or natural gas simulators specified in this document provide control of the dissipation of heat throughout a training exercise. A security fence, minimum height of 6 feet, should encircle the entire Training Center with the exception of the Administration/Classroom Building and the parking lot. The fence may be chain link, masonry or wood picket or, a combination of these as the site plan is developed. Kirkpatrick Architecture Studio 34 Denton Police and Fire Training Facility DETAILED SPECIFICATIONS The Training Field The Training Field, anchored by the Tactical/Live Fire Bum Village and the Firing Range, will be the driving force behind the continuation and growth of all emergency response training programs. The area will bridge the gap that exists between current training and real public safety emergency situations the student may encounter. The Training Field should be designed for eventual expansion, as future emergency training methods evolve; growth should occur naturally in a manner similar to how an actual city grows. This factor should be a key consideration in all design decisions, and great care should be taken to avoid cutting up and grouping elements in a manner that would not reflect their context in the city. The design of the field is a very crucial aspect in reaching the educational goal of training in context. The training field and its components should relate to each other in a manner that enhances each component and maximizes flexibility and usability. Upon entering the field, the trainee should get a sense they have entered a small town or city. The layout of the streets and the buildings should match that of what they would encounter on the job. This is not unlike building a theme park, with the theme being a replication of the City of Denton. Each structure that becomes a part of the field should serve to establish this feeling of community. By creating an environment that recreates the actual work environment in form and function, the educational value and applicability of the training will be improved tremendously. The goal is to immerse the student into interactive educational opportunities from the moment they enter the field. Examples of the types of simulations that are anticipated include the following: Structural Live Fire Confined Space Rescue Flashover Training Tank Truck Emergencies Natural and LP Gas Fire Multi-Company Incident Traffic Incident Vehicle Fire Structural Collapse Swift Water Rescue Emergency Pursuit Hostage Situations Multi-Agency Incident Vehicle Extrication Trench Rescue Railroad Emergencies Traffic Stops Disaster Drills Accident Investigation Mass Casualty Incident Hazardous Materials Mitigation Kirkpatrick Architecture Studio 35 -Denton Police and Fire Training Facility All buildings, elevator shafts, drafting pits, underground utility covers, exterior valves and cabinets shall be fitted with locking devices for security and safety when not in use. Sufficient lighting shall be provided to allow safe operation during nighttime operations. All streets shall be constructed to meet the demands of constant use by large fire apparatus and should match the dimensions of those found in the City of Denton. Special consideration should be given to recreating a street network that allows simulation of problems the driver will encounter on the job. Each training area shall have a covered instructional area where students can receive short sessions of instruction as well as providing shelter from the elements; similar to roadside park pavilions. (See Outdoor Classroom) A water station space shall be included at each sheltered area. The station shall include a stand for a portable water cooler with a cup dispenser and a trash receptacle. Each shelter shall be fitted with a misting fan cooling system to be used during warm weather. Detailed Major Components of the Training Field: Tactical Live-Fire Training Buildings Tactical/Live-Fire Training Buildings, also referred to as "the burn buildings," should be designed to allow real-time, live-fire and emergency training simulations. The buildings shall incorporate simulations of the five most commonly encountered structures: Residential, Warehouse/Loading Dock, High Rise, Hotel/Apartment Complex, Strip Shopping Center/Mercantile. Design consideration shall be given to fire spread, rescue, ventilation and special problems. The structures shall be designed to maximize the number of simulated emergency and disaster situations possibly encountered and addressed simultaneously. The buildings shall contain all of the following requirements unless otherwise specified: General Tactical/Live-Fire Building Requirements • All portions of the building shall be designed to withstand repeated live-fire training scenarios using computer operated propane fire training simulators. • The structure shall have the means to compartmentalize individual areas to assist in the retention of heat and non-polluting smoke. Kirkpatrick Architecture Studio 36 Denton Police and Fire Training Facility • • • • • • • • • • • • • • • • • • • • • • • • • • • • • i • • • • • • • • • The capability to create dense non-polluting, non-toxic smoke of known composition shall be available throughout the structure. • Both interior and exterior walls of the building shall provide for the safety of personnel in training and have the ability to withstand master stream application of 1500 GPM. • Stairways, both interior and exterior, shall be incorporated in the building design. • Stairways shall provide not only a means of access between Floor levels, but also shall simulate fire ground conditions. A variety of types, widths, and situations should be realistically represented. • Stairways included in the High Rise section shall be so located as to maximize available interior floor area. • All stairway treads shall be slip resistant. - All stairway landings shall be sized to provide room for the maneuvering of personnel and equipment. • Floor numbers shall be visible on all landings. • Outside stairways shall be of sufficient height and strength to ensure safety during training evolutions. • All door and window openings shall be fully framed and located to simulate situations existing in the field. • A number of exterior or interior door openings shall be selected to be equipped with a forcible entry-training device. • All doors shall be solid core design and constructed to withstand high heat without warping. • The burn buildings shall include provisions for standpipe connections at all floor levels. This feature will provide the opportunity to develop the proper procedures for connecting to and providing a water supply for the system and may be utilized for simulated fire attack by fire forces operating in a high-rise building. • The multi-floor buildings shall be fitted with a working sprinkler system on all floors utilizing a dry system. The system shall be designed to provide instruction on sprinkler system operation and tactics and is not intended for building protection. • Siamese connections shall be installed and identified at ground level to accommodate auxiliary water supplies. • Section valves shall be installed in systems at each floor, or selected locations, to enable the instructor to shut down only sections, not entire systems, for training purposes. • Roof openings shall be provided for the practice of ventilation procedures. Various size openings on both flat and sloped roof surfaces shall be designed into the structures so that different situations and types of roof conditions can be simulated. rkpatrick Architecture Studio 37 Denton Police and Fire Training Facility • • • Interior cutouts shall be included in the ceiling above each window or door that is accessible from the exterior of the • structure. These should be designed to allow the student to check • for fire extension upon entering the structure. They will also be • used to teach overhaul techniques and should allow for the repeated construction and destruction of a variety of materials. • The cutout openings should have a safety device installed to • prevent personnel or tools from falling through. Consideration • shall be given to avoiding ignition of materials. • • The coping of parapet walls shall have a permanent protective material attached to protect the coping from damage during • rope and ladder evolutions. The material shall be such that will • not abrade or damage rope equipment during rescue exercises. • • Each floor of the building, including the roof, shall be equipped • with floor drains and/or scuppers and shall ensure the quick run off of water. • • Every room shall have an exterior exit or secondary means of • egress for safety purposes. • • Door stops to hold doors open shall be mounted on the wall, not on the floor to prevent hose lines from catching on them and • causing damage to the hose and doorstops. • • All portions of the structure shall be equipped with a quick and • easy system to reconfigure the floor plan of the room allowing for • an increased number of simulations. • • The design features of the Tactical/Live-Fire Training Village shall work to create a variety of approach considerations that may be • incorporated into training sessions. Landscaping and street-to-building setback variations will assist in increasing approach considerations. • Streetlights shall be located around the burn structures and will be • used for both lighting and as a factor in training evolutions. Electrical • power line simulation system shall be designed to allow the use of cable to simulate above ground power lines. The system shall provide • for the raising of cables between the light poles and the building and • provide for the removal and storage of cables when not in use. Utility • control simulators including electric, gas and water shall be located . around the structures. • • • • • • • • Kirkpatrick Architecture Studio 38 Denton Police and Fire Training Facility • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 2 Story Residence The 2-story residence should be approximately 2,500 to 3,000 square feet and be representative of a residence commonly found in the city. This structure represents one of the highest priorities of the tactical village and should be equipped to create realistic, real time scenarios that can simulate incident performance requirements from notification to units cleared. The structure should be designed to accommodate both police and fire scenarios with special attention given to the protection of sensitive safety equipment to allow for maximum usage by both agencies. The residence should simulate a 3 or 4-bedroom home with 2 bathrooms and a two-car garage. The structure should be designed to, facilitate fire simulation equipment in each bedroom, the kitchen, and the garage. Flashover effects should be included with each fireplace. Breachable doors should be installed at front and rear entrances and design should' allow for breachable doors to be installed between the garage and main residence when desired. A concrete ceiling should be designed to allow for the placement of an attic fire with a replaceable ventilation trainer positioned above the attic fire. The concrete ceiling should be designed to allow for an opening below the ventilation trainer to allow the trainees to utilize ceiling removal tools to take out ceiling panels from above or below. Gas and electric utilities simulators that can be manipulated should be included inside and outside of-the structure in appropriate locations. The structure should have the capability to have fire visible to trainees as they approach the building. 1 Story Residence The 1-story residence should be approximately 1,200 to 1,500 square feet and be representative of a residence commonly found in the city. The structure represents the bread and butter operation and thus will provide good usage for all response agencies. The residence should consist of 3 bedrooms and one bath with a one- car garage. The structure should be designed to accommodate fire simulation equipment in each bedroom, the kitchen, and the garage. Flashover effects should be included with each fireplace. Breachable doors should be installed at front and rear entrances and design should allow for breathable doors to be installed between the garage and main residence when desired. Two separate replaceable roof openings should be designed into the structure at opposing ends to allow for real time ventilation operations. Cutout panels should be placed below each ventilation opening to allow for the use of ceiling removal tools. Breachable panels should also be provided just inside each entry point to allow for trainees to check for fire above them. Gas and electric utilities simulators that can be manipulated should be included inside and outside of the structure in appropriate locations. The structure should have the capability to have fire visible to trainees as they approach the building. Kirkpatrick Architecture Studio 39 Denton Police and Fire Training Facility High Rise Office/Hotel (Option 1) The high-rise office/hotel should be a 6-story building that reflects the current trend in hotel and office building construction common in the area. This building will allow for realistic training in coordination required in this type of structure and greatly exceed the training opportunities provided by traditional fire training towers. The building should be designed so that different floors represent different types of occupancies. The floor plans should include representations of a hotel, apartment, and office structure. The ground floor should provide commercial storefront simulations and a mock up of a hotel lobby area. Fire simulation equipment should be accommodated for on each floor with multiple accommodations allowed for future expansion. The structure should be designed to accept breachable doors in multiple locations. Breachable wall cutouts between units should be designed on each floor. Gas and electric utilities simulators that can be manipulated should be included inside and outside of the structure in appropriate locations. The structure should have the capability to have fire visible to trainees as they approach the building. Simulated utilities and radio equipment should be designed for the roof and be stabilized to simulate natural tie off points for high angle rescue training. The High Rise shall also include an elevator shaft to simulate elevator rescue as well as allowing training in elevator usage during firefighting operations. A variety of working elevator doors shall be placed on the different floor levels. A manhole opening shall be placed above the elevator shaft to be used in elevator and confined space rescue courses. Access to the roof of the high rise shall be available via interior stairways. Suspended ceiling simulators should be placed strategically throughout the building to allow for inspection for hidden fires. Complete standpipe and sprinkler coverage should be designed into the building but should have the ability to be controlled by the training instructor. A working alarm system should be installed that can also be con- trolled by the instructor. (It is recommended that a partnership be explored to provide for this equipment and installation.) A full size loading dock should be located at one end of the structure which will house a working equipment room with instructor controlled utility emergencies. A full size cargo truck fire simulator should be located at the loading dock. Kirkpatrick Architecture Studio 40 Denton Police and Fire Training Facility High Rise Office[Warehouse (Option 2) The high-rise area shall consist of a 6-story structure designed to recreate the many problems associated with fighting a fire in this type of building. The Warehouse/Loading Dock area will occupy the first two floors and remaining floors shall represent high-rise office and residential occupancies. The 6th floor shall have the ability to simulate an office fire with flashover capabilities. The High Rise area shall also include an elevator shaft to simulate elevator rescue as well as firefighter usage. A variety of working elevator doors shall be placed on the different floor levels. Access to the roof of the high rise shall be available via interior stairways. The roof of the structure shall be designed for safe use in rappelling and rope rescue courses. The side of the building that is to be used for rappelling exercises should include a small balcony on the third floor, which can also be used during rope rescue course. A working roof hatch shall be installed and should allow for safe use as a lope'an'ch'or"point"to'simulate alternative anchor possibilities. A manhole opening shall be placed above the elevator shaft to be used in elevator and confined space rescue courses. Suspended ceiling simulators should be placed strategically throughout the building to allow for inspection for hidden fires. Complete standpipe and sprinkler coverage should be designed into the building but should have the ability to be controlled by the training instructor. A working alarm system should be installed that can also be controlled by the instructor. (It is recommended that a partnership be explored to provide for this equipment and installation.) Afull size loading dock should be located at one end of the structure and house a working equipment room with instructor controlled utility emergencies. A full size cargo truck fire simulator should be located at the loading dock. Kirkpatrick Architecture Studio 41 Denton Police and Fire Training Facility • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Apartment Complex The apartment complex should replicate one building of a typical apartment complex found in the city. The structure should be three stories high to allow for scenarios simulating both two and three story apartments commonly found in the area. Working standpipe and sprinkler systems should be installed and have the capability for instructor controlled function. Fire simulation equipment should be installed on each floor with the capability for expansion to each individual unit. Multiple ventilation cutout panels should be installed on the roof to allow for ventilation training, and cutout panels should be placed beneath each to allow for trainee removal of ceiling. Cutout panels should be located above each entry point, including windows, to allow for checking the overhead extension of fire. Breachable walls should be designed between several units to allow for emergency escape and access training. Gas and electric utilities simulators that can be manipulated should be included inside and outside of the structure in appropriate locations. The structure should have the capability to have fire visible to trainees as they approach the building. A small parking lot should be constructed in front of the unit and positioned to allow for impeded access training. Strip Shopping Center The strip shopping center is an increasingly common building type that poses the difficulty of access and common attic fire spread. The shopping center should be designed to replicate multiple business types and have the ability to have the business type altered by the instructional staff. The building should consist of at least three separate units with an optimum of six either initially or as a result of future expansion or phasing. The exterior should include an overhang commonly used in the design of these structures. The ability to simulate a merchandise fire should be included in at least one of the retail occupancies, and a commercial kitchen fire shall exist in a separate occupancy. A flat roof ventilation simulator should allow for real time ventilation training with cutout panels/ ceiling removal points beneath each position. The building should allow for actual cutting to take place above each unit of the center. Breachable doors should be installed at both front and rear entrances to each unit. Breachable walls should be designed between each unit. A suspended ceiling simulator should be installed in each unit to allow for checking fire conditions and spread. Kirkpatrick Architecture Studio 42 Denton Police and Fire Training Facility Gas and electric utilities simulators that can be manipulated should be included inside and outside of the structure in appropriate locations. The structure should have the capability to have fire visible to trainees as they approach the building. A small parking lot should be constructed in front of the unit and positioned to allow for impeded access training. Convenience Store/ Gas Station The convenience store/gas station should replicate the current trend in construction of this type of building. The main store should have a flat roof and include back stocking and office areas. Fire simulation equipment should replicate a stock shelving fire in the front and a storage fire in the rear. A breachable door should be installed at the rear entrance. A flat roof ventilation trainer should be installed on the roof of the building. There should be multiple fueling stations with a gas pump fire simulator and a car fire simulator strategically placed. The inclusion of emergency shutoff of gas pumps should duplicate those required by code so that trainees must perform all tasks involved in the control of this type of incident. Gas and electric utilities simulators that can be manipulated should be included inside and outside of the structure in appropriate locations. The structure should have the capability to have fire visible to trainees as they approach the building. A small parking lot should be constructed in front of the unit and positioned to allow for impeded access training. Design of the site should allow forthe addition of a gasoline tank truck spill and fire scenario. Big Box/ Commercial Occupancy The big box commercial occupancy should be designed to replicate occupancies such as Wal-Mart, Home Depot, Lowe's, and Target, etc. The building should allow for the training of incidents complicated by the size and layout of the building. Because of the size of this type of building it is recommended that opportunities be explored that would combine functions of a building of this size. Examples might include storage and service areas, CPAT' testing and training, defensive tactics, etc. Design elements should be based on the extent and nature of combined uses. 'Candidate Physical Ability Testing Kirkpatrick Architecture Studio 43 Denton Police and Fire Training Facility i • • • • • • • • e Firing Range , The firing range is one of the most important elements of the training field for the police department. It also represents one of the greatest potential revenue sources. The outdoor range requirements provided by department include the following: • 2 phases of 20 stations each- tuming/wobbling targets at each station • Lateral moving target on one bay, charging target on the next • Control Booth • Secure Armorer's Facility • Weapons cleaning room/area • Ammunition magazine storage • Target supply/Simunition/ General Storage Area • Full baffling for both safety and noise reduction • Covered shooting positions • Outdoor Classroom Due to the location of current and future development, safety and noise reduction should be major design considerations. Natural elevation changes on the site should be exploited and full baffling for noise and bullet control should be considered. Facilitation of lead abatement and removal should also be a prominent design consideration. Tactical Shoot House The tactical shoot house represents an opportunity to provide some of the most beneficial live fire training available today. Unlike the static nature of standard firing range training, the tactical shoot house provides a 360-degree live fire training scenario that can duplicate the high stress involved in close-quarters operations. The tactical shoot house can provide a level of realism that greatly enhances the contextual training of officers in tactics such as room clearing and hallway navigation. All of this can be accomplished in a safe environment, without resorting to the unrealistic environment most often associated with live fire training. The addition of the tactical shoot house will improve officer performance in highly stressful "shoot/don't shoot" situations and could prove critical in reducing the chance of death or injury to an officer or a member of the public. This type of training not only reduces the chance of accidental injury or death, but also greatly decreases the chance of costly litigation by demonstrating verifiable and validated training. Kirkpatrick Architecture Studio 44 Denton Police and Fire Training Facility Due to the nature of risk involved in the design of this type of structure, it is recommended that the shoot house be designed and purchased from a reputable vendor who specializes in this type of design and construction. A Request for Qualifications should be developed, and qualifying vendors should be allowed to demonstrate product features, including safety, adaptability, realism, durability, and cost. The selected vendor should work with the facility design team to incorporate the design into the remainder of the training field design. The tactical shoot house should share facilities with the firing range to avoid duplication. Emergency Driving Course The emergency driving course is a key element to the training field as it represents an opportunity to greatly reduce the occurrence of accidents and associated liability. Vehicle accidents currently account for an extremely high percentage of emergency responder deaths and injuries, and the ability to train under realistic conditions is increasingly difficult due to space and population constraints. The emergency-driving course should be a continuous road course and skid pad that simulates the different maneuvers encountered by emergency responders in the field. Pump and delivery system should allow for the wetting down of the skid pad and certain portions of the road course to simulate inclement weather conditions. The course should connect to the Tactical/Live Fire Bum Village streets to allow for combining of training operations and scenarios. A separate connection should be provided at the firing range to allow for drive- up-and-shoot training scenarios. The ability to secure the course from non-related traffic is crucial, but should not limit flexibility when combined operations are desired. The course should be designed to withstand repeated evasive maneuvers and heavy traffic consisting of patrol cars, fire apparatus, and Advanced Life Support Vehicles. Kirkpatrick Architecture Studio 45 Denton Police and Fire Training Facil Detailed Supporting Components of the Training Field: Spill Fire/Train DerailmentrrruckAccidentlHazmat This area should be a multiuse training area that simulates several common transportation emergencies. The spill fire should simulate a running fuel spill that pools in a low-lying area. A train derailment simulator should be designed with fire on both sides of the accident. A simulated truck railroad-crossing incident should be positioned to allow for inclusion in spill fire incidents. The rail cars and the tanker truck should have simulation equipment that would allow for the release of hazardous chemicals, both gas and liquid. Simulated waterways and storm drains should be designed to allow for runoff containment and mitigation training. Car Fires Car fire simulators should be placed at several locations around the training site and should be positioned as they would be found in the community. Each car should simulate fire and smoke from the engine compartment, the passenger compartment and the trunk. Each car should be equipped with a tire blowout simulator to add to the realism of the incident. At least one light duty truck fire simulator should be placed on the training field and should have a simulated cargo fire in the bed. At least one of the car fire simulators should be located inside of a residential garage. Vehicular Incident Simulation Site The Vehicular Incident Simulation Site shall be designed to enable the students to develop the skills required to operate safely and effectively at the scene of a vehicle accident. It should consist of cutting, storage and main incident simulation areas. The subjects covered in the Vehicular Incident Simulation Site will demonstrate the tactical approach to a "Casualty Centered Rescue" with consideration given to logistical support by operational personnel. The site shall be designed to allow simulation and investigation of traffic accidents requiring students to adopt the team approach to bring the incident to a successful conclusion. Design shall also consider the many different locations in which a major incident may occur, including uneven or unstable terrain upon which a vehicle may come to rest, causiing difficult access. The student should also be faced with the possibility of the vehicle being in a position other than upright. The streets providing access to this area should also force the student to address scene access and control issues that may be encountered in the field. Kirkpatrick Architecture Studio 46 Denton Police and Fire Training Facility The vehicle extrication area should be a secured area of gravel or asphalt that will allow for the storage of cars as well as for stabilization and entry training. This area should have a covered area with bleacher seating that would allow for a vehicle to be brought under the covered area for training. Restroom and watering facilities should also be provided in this area. A misting system should be installed to allow for cooling of participants during hot weather. Storage areas for equipment should be combined with, or adjacent to, covered training area. Access should allow for placement and removal of vehicles and for placement of vehicles at different locations throughout the training site. Propane Emergency Simulators Several propane emergency simulators should be provided on the site. The first is a residential propane tank simulator that should be located in the yard of one of the residences. Although this type of incident is increasingly rare, the risk is extremely high and the teamwork and awareness that develops as a result of this training makes it an important and inexpensive addition to the training field. The second type of simulator is a propane refueling station simulator that would combine the fueling station emergency with that of a common propane delivery truck. The fire and gas simulation should allow for numerous combinations of release and fire situations, and include actual duplication of safety equipment and shutoffs that can be manipulated by the firefighter. Swift Water Rescue Trainer The swift water rescue trainer should be designed to offer a realistic simulation of the conditions and hazards associated with rapidly rising water. The trainer should include the ability to train on defensive swim tactics, wading operations, rescue from submerged cars and low water dam operations. Emphasis should be placed on design safety that allows for the rapid reduction of water flow and depth in the case of emergency. Viewing stations with emergency stops should be positioned along the site to ensure that students may be in constant visual contact. Multiple entry and exit locations should be provided along the training site. Surface treatment of the waterway should provide limited traction without damaging trainee protective equipment. No sharp or protruding elements shall be designed into the system and all pump intakes shall have protection to ensure trainees are separated from equipment. Kirkpatrick Architecture Studio 47 Denton Police and Fire Training Facility Trench Rescue The trench rescue training site should consist of a series of concrete trenches of varying width and depth with at least one intersecting trench. Trenches should be designed to reflect sites as they would be encountered in the community and thus should be incorporated into the cityscape as much as possible. Trenches should be designed with multiple simulated utility hazards such as gas lines, electric lines, and water lines. The utilities simulation should include ruptured water lines that flood the trench, ruptured gas lines with vapor escape, and ruptured electric with arcing simulation. All simulations should be instructor controlled. The design should also allow for safety considerations such as rapid evacuation of water in case of emergency. Confined Space Rescue Multiple sites should be incorporated into the design of the cityscape to accommodate confined space training. The design of these sites should include a series of utility vaults and tunnels similar to those commonly found in the community. The props should allow for the utilization of a tripod and harness as well as provide for air monitoring simulation. Confined space elements should also be designed into the structures on site such as the High Rise/Office Building. Future expansion should seek to incorporate donated vessels and hoppers that would allow for increased flexibility and realism in available scenarios. Simunition Village The Simunition Village represents a great step forward in providing realistic scenario-based firearms training for officers. The simunition village incorporates a cityscape replication of the elements found in the community and allows officers to practice tactical skills in a realistic force-on-force environment utilizing simunition. Most villages constructed in the past, utilized buildings of reduced scale, and although this provides greater realism than the standard firing range, it does have limitations due to size. A better option would be a full scale replica of community buildings that would increase the sensation of realism, thus, better duplicating the stress that plays such a large role in the outcomes of force-on-force encounters. With this in mind, it is recommended that exploration of opportunities to use simunition safely in the tactical/bum village be exhausted first. irkpatrick Architecture Studio 48 Denton Police and Fire Training Facility The expense for construction of the Tactical/Burn Village will occur regardless, and it is ideally designed to replicate the situations officers might encounter on the job. Assurances should be made for the safety of those not involved in the simunition training, as well as assurances that simulation equipment and sensors not be damaged, but it is believed that these issues are not insurmountable. If a solution is not discovered, it is recommended that a separate simunition village be designed that would include a safety perimeter wall to contain all simunition within the site. Bike Course The construction of the Tactical/Live Fire Training Village provides the best possible bike course in terms of realistic hands-on training. Since the village is intended to realistically duplicate the environment found in the community, it also provides the opportunity to teach skills the bike officer will need to work in that environment. The possibility of developing an off-road course that would enhance overall rider capabilities should be considered. Options exist to construct a course (possibly in the flood plain) that could be accessible to the public as well. The inclusion of public walkingrjogging/biking trails around the perimeter of the site should also be considered and this could serve to further enhance bike course training. Arson Investigation Trainer The Arson Investigation Trainer should provide for the repeated construction and burning of small pods simulating different room environments encountered by the arson investigator. These pods should be made of concrete floors and walls with the ability to have conventional building materials attached. Controlled fires will be initiated via known causes and upon extinguishment, the students will investigate and attempt to reveal that known cause. The simulation pods should allow for rapid destruction and reconstruction between training courses. Obstacle Course The foot pursuit obstacle training course should be designed to simulate obstructions an officer might encounter during foot pursuit incidents. The course should be located near the firing range and allow the trainee to complete the course by entering the firing range and shooting, similar to the drive and shoot scenarios described earlier. Kirkpatrick Architecture Studio 49 Denton Police and Fire Training Facility Sniper Range/Bomb Squad Range The feasibility and advisability of including a viable Sniper Range or active Bomb Squad Range on the proposed site was found to be cost prohibitive and risky. Recognizing the importance of these training capabilities, it is recommended that the existing police firing range be considered for redevelopment into a specialized training field featuring these elements. The Training Field Functional Areas: Observation/Control Tower The two-storied Observation/Control Tower shall provide the continuous observation of various training functions from one location. This will include the ability to control the propane fire and smoke generation systems via computers located in the tower. The tower should also provide a sound system, which allows communication throughout the training field and bum building. The system should include both two-way radio communication and a public address system. Window space for full observation of the drill area, including observation of units responding to the bum building from off site, shall be included. The first floor of the observation tower shall provide a small office area for the check-in of students using the field, as well as a small first aid/medical room. A second office of standard size shall be located on the first floor for the Training Field Operator. Restroom facilities for both men and women shall be included in this area. The first floor should also provide storage for ground ladders, hose and other fire equipment necessary to the operation of the training field. Outdoor Classrooms Outdoor classrooms should be strategically located to provide for brief periods of instruction in a location that limits time away from training props. The outdoor classroom should provide open-air protection from the elements and have an integrated misting system installed. The outdoor classrooms should have restroom and watering facilities, as well as air refilling stations. Additional air refilling stations shall be added throughout the site as needed. All weather benches or bleachers should provide seating for thirty (30) persons. Whiteboards shall be placed at the front of the classroom. Equipment storage areas shall be integrated into the design of the outdoor classroom. Kirkpatrick Architecture Studio 50 Denton Police and Fire Training Facility Drafting Pit A drafting pit shall be designed to facilitate the training of pump operators and the testing of pumping apparatus. A capacity of at least 5,000 gallons of water shall be constructed with the water being recycled to the pit. The drafting pit shall be constructed to meet all requirements of Underwriters Laboratories regarding fire apparatus pump certification, which provides a more economical location for fire agencies to obtain annual pump certification. Consideration should be given to combining elements of the drafting pit to those of the swift water rescue holding tanks if possible. SCBA Storage and Maintenance Room The SCBA Storage and Maintenance Room shall be located near the TacticaVLive Fire Village and be part of a larger storage area that also includes the Equipment Storage Room. The room will be used to store and repair up to 60 Self Contained Breathing Apparatus (SCBA). Students in live fire training applications will use the SCBNs. Aworkbench, steel shelving and storage cabinets for spare parts shall be included. An air compressor with remote filling capabilities shall also be installed in this room. Special attention should be directed to the air quality of this room to assure there is no infiltration of carbon monoxide from the other building sources. Equipment Storage Room This room of approximately (800 square feet) shall also be adjacent to the Tactical/Live Fire Village and be part of a larger storage area including SCBA Storage and Maintenance Room. Heavy-duty steel shelving and storage cabinets shall be included. Kirkpatrick Architecture Studio 51 Denton Police and Fire Training Facility Administrative/Classroom Building Administrative/Faculty Offices General Office Specifications The administrative/faculty offices shall be easily accessible by students and visitors. Design considerations shall also reduce the amount of distractions from traffic unrelated to administrative functions. The following features shall be included in all offices unless otherwise noted in the detailed specification of individual rooms. • Each office shall be wired for phone, and computer network access. • Electrical outlets in the floor and walls shall be located to. eliminate the use of extension cords. • Floor covering shall be carpet. • Offices shall be of adequate size to accommodate a desk and computer workstation, as well as room for file and textbook storage. Seating space should also be available to facilitate student counseling. Classrooms General Classroom Specifications The following features shall be included in all classrooms unless otherwise noted in the detailed specifications of individual rooms. • Classrooms shall be wired for complete multimedia presentations. The control console shall be located in the instructional area. • The Instructor shall have the ability to control all media, lights and sound via remote technology. • Each classroom shall have a locking cabinet built into the wall of the instructional area to house a DVD/VCR and provide secure storage for all remote control devices. • Multi-media projectors and projection screens shall descend from the ceiling via remote operation. • A wall-mounted television with cable access shall be located in one comer of each classroom. • A dry-marker board shall be installed on the full width of the front wall. • An 8-foot wide dry-marker board shall be mounted on one of the remaining walls. Kirkpatrick Architecture Studio 52 Denton Police and Fire Training Facility • A 6-foot wide tack board shall be mounted near the door. • Electrical outlets in the floor and walls shall be located to eliminate the use of extension cords and allow maximum flexibility and growth. • Provisions for future computer stations shall be included in the design of the floor plan. • A combination of fluorescent and recessed incandescent lighting shall be included. The incandescent fixtures shall include dimmer controls. • Natural lighting shall be prominent in each classroom. • At least one door located in each classroom shall access a green space area where possible. • Floor covering shall be durable carpeting. . • Each classroom shall have a load-bearing hook recessed in the ceiling and centered in the instructional area. The hook will be used to demonstrate rope rescue equipment and should support a minimum of 750 pounds. Amphitheater/Lecture Hall A multipurpose facility, the Amphitheater/Lecture Hall will be used for course/seminar orientation, testing and continuing education and degree course instruction. Additionally, it will provide a dynamic teaching environment for seminars, lectures, conferences and continuing education classes for City of Denton emergency response personnel, as well as other departments and organizations in the city. The Amphitheater/Lecture Hall should be the centerpiece of the classroom facility. The room should be large enough to accommodate at least 100 students seated theatre style at permanently mounted tables and moveable chairs. A clear line of sight and high quality sound shall be available at each seating position. Ample space should be provided at the front of the hall for demonstration of equipment by the instructor. One front row of removable seating may be included to allow more space when necessary. Additional storage space shall be provided for furnishings and equipment not used on a permanent basis. Lighting control shall be designed to provide optimum visual effects. Kirkpatrick Architecture Studio 53 Denton Police and Fire Training Facil Multipurpose Classroom The classroom will be used predominatelyfor hands-on instruction, but shall be designed to serve as an alternate classroom with seating for thirty (30) students at tables. The room will allow the use of training props, such as sprinkler risers, alarm panels, and utility simulators. The floor shall be sealed concrete to facilitate manipulation of equipment. Cabinets with countertops shall be provided along one wall for equipment storage. The classroom shall be located adjacent to the Fire Cadet Training Classroom. A storage room shall be provided between the Fire Cadet Training and the Multipurpose Classroom with access from each room. The storage will be used for tables, chairs and other equipment. Fire Cadet Training Classroom The Fire CadetTraining Classroom shall be a traditional classroom with the capability to facilitate multiple configurations. It will serve as a secondary classroom for in-service programs. The Fire Cadet Training Classroom will provide the ability to conduct initial training for all future cadet classes. The classroom shall accommodate forty (40) students seated at tables. The Training Classroom shall be located near the Multipurpose Classroom and the Multilevel Technical Operations Training Classroom. Multilevel Technical Operations Training Classroom The Multilevel Technical Operations Training Classroom will serve as the primary classroom for Fire Technical Operations training. Seating should be provided for thirty (30) students seated at tables. Seating should be situated on a multilevel floor two rows deep in a U-shape similar to surgical procedure training rooms. The classroom layout should be designed forenhanced viewing of hands-on equipment demonstrations. Adequate space should be provided for instructor demonstrations. The Multilevel Technical Operations Training Classroom should be adjacent to the Fire Cadet Training Classroom and the Multipurpose Classroom. Kirkpatrick Architecture Studio 54 Denton Police and Fire Training Facility Continuing Education Classroom #1 Continuing Education Classroom #1 shall be a traditional classroom with the capability to facilitate multiple configurations. Serving as the primary classroom for the expansion of the continuing education/ in-service programs for all public safety employees, it may be used for the basic instructional courses of other programs as well. The classroom shall accommodate fifty (50) students seated at tables. Storage space shall be provided for teaching aids and equipment. This classroom shall be located in proximity to the Amphitheater/ Lecture Hall. Continuing Education Classroom #2 Continuing Education Classroom #2 will provide additional space for the expansion of the continuing education/in-service programs for all public safety employees. This classroom will be a smaller traditional classroom providing the ability to create a more comfortable environment for classes that are better suited to a smaller number of students. Seating should accommodate thirty (30) students at tables, and should provide flexibility in configuration. Storage shall be provided for instructional aids and equipment, as well as unused furnishings. The Continuing Education Classroom #2 shall be located near the Continuing Education Classroom #1. Police Academy Classroom The Police Academy Classsroom will be the primary classroom for the police recruit training programs. This classroom should beatraditional classroom with seating for forty (40) students at tables. Storage shall be provided for instructional aids and teaching equipment, as well as unused furnishings. This room should be located adjacent to the Multilevel Police Lecture Room and the Fire Chemistry/Arson/Drug Laboratory. Multilevel Police Lecture Classroom This classroom will be used primarily for police lectures and special operations courses and will facilitate an increase in hands-on demonstration of equipment, as well as an increase in the number of courses offered. Seating shall be provided for forty (40) students seated at tables. Seating shall be situated on a multilevel floor to provide enhanced viewing of equipment demonstrations. The classroom shall be located near the Police Academy Classroom and the Fire Chemistry/Arson/Drug Laboratory. Kirkpatrick Architecture Studio 55 Denton Police and Fire Training Facility • • • Laboratories • Fire Chemistry/Arson Laboratory/Drug Laboratory The Fire and Police Technology Programs, Basic Fire and Police • Academies and the Continuing Education/In-Service Programs will use • the Fire Chemistry/Arson/Drug Laboratory. It will also be accessible to other departments for laboratory related classes. The laboratory shall • be designed as a traditional classroom and accommodate forty (40) • students seated at tables. The dry erase boards located behind the • instructional area should be designed to part in the middle revealing an instructional laboratory consisting of a vented hood system, a • demonstration table with wash sink, and a small chemical storage • cabinet. Outlets for air, gas and water shall be provided to the hood • system and the demonstration table. Space for storing appropriate • safety equipment shall be included in this area. Flooring in the instructional area as well as the laboratory demonstration area shall • be ceramic tile or other suitable hard surface. The Fire Chemistry/ Arson/Drug Lab Laboratory shall be located near the Multilevel Police • Lecture Classroom and the Police Academy Classroom. • Computer Laboratory Centrally located, the lab will be used for Computer Operator Training, Fire and Police Service Software Training, Incident Command • Training, Haz-Mat Training, Emergency Communications Training and Emergency Service Dispatch Training. The Computer Laboratory • shall accommodate at least sixteen (16) students seated at individual computer workstations. An instructor workstation shall be located at • the front of the classroom. Multimedia capabilities shall be consistent • with those listed under General Classroom Specifications. Learning Resource Center/Lounge The Learning Resource Center shall serve as the primary resource for student and faculty research and study. The LRC will contain job-related periodicals and technical books, as well as fire and police • department regulations, procedures, histories, past and present • orders, local, state and national standards. Space shall be provided to include computer workstations with Internet access that may be • used by both students and staff. Comfortable seating areas shall be • provided to facilitate individual research and study. Food service capabilities should also be included in or near this area. • • • • • • • Kirkpatrick Architecture Studio 56 Denton Police and Fire Training Facility • • • Restrooms Students: At least one Women's and one Men's restroom shall be • provided in close proximity to the classroom area. Physical Fitness Training Facility • The Physical FitnessTraining Facilitywill be used to prepare firefighters and police officers for the demanding physical requirements they will face on the job. It will also be used to assist in the preparation for the physical agility test that is required before a graduate can obtain • employment. Jobspecific training aids will be added upon completion. Multiple electrical outlets shall be provided to accommodate machines such as a Stairmaster and treadmill. The facility shall accommodate at least twenty-five (25) students at one time and be located near or • in the main Administration/Classroom facility. CPAT Testing Facility • The Candidate Physical Ability Testing (CPAT) program is a validated physical testing program endorsed by the International Association of • Fire Chiefs, and the International Association of Fire Fighters. The goal of CPAT testing is to provide realistic job related performance • testing for new candidates to the fire service. The CPAT testing facility should be large enough to facilitate testing in all weather conditions and allow for ongoing familiarization and. training of potential recruits. • Consideration should be given to combining this design element with other functional operations, such as defensive tactics training and/or • fitness training. • • Defensive Tactics Effective defensive tactics techniques are essential to reduce the risk to both suspect and officer. The field of defensive tactics is dynamic • and must constantly adapt to restrictions imposed on law enforcement officers by courts, civil juries, and public opinion. Techniques such • as handcuffing, weapon retention, and subject searches are just a • few examples of the skills necessary to keep the officer safe while securing and maintaining control of the suspect. The risk associated with these close-quarters encounters is great, and the quality of ongoing training is crucial. • • • • • • Kirkpatrick Architecture Studio 57 Denton Police and Fire Training Facility • • • • The Defensive Tactics facility should be large enough to accommodate a class of twenty-five to thirty students in hands-on training of close- quarter defensive tactics. The floor in this area should be a shock a♦ absorbing sport court to reduce the incidence of injury. Walls should . be reinforced to withstand the repealed impact of trainee's practicing • maneuvers and should be shock absorbing, as well. Storage for specialized training props should be provided. Strong consideration • should be given to combining this facility with other operational areas such as CPAT testing and/or Physical Fitness. Showers • Students: Women • One women's shower with restroom shall be located near the Physical • Fitness Training Facility. The room shall have the capacity for twenty- five (25) students to shower and dress within a thirty-minute period. • Half lockers shall be provided for each student. Bench seating shall be located in the locker room. Restroom facilities and accessories • shall include toilet stalls with sanitary napkin dispenser and disposal • receptacle; lavatories with mirrors and hand held hair dryers. A large, commercial hand washing station shall also be provided. • Students: Men • One men's shower with restroom shall be located next to the women's shower. The room shall have the capacity for twenty-five (25) students • to shower and dress within a thirty-minute period. Half lockers shall be provided for each student. Bench seating shall be located in the • locker room. Restroom facilities and accessories shall include toilet • stalls, urinals and lavatories with mirrors and hand held hair dryers. A large commercial hand washing station shall also be provided. • Both shower/locker rooms shall be accessible from the exterior as • well as the interior of the building. The exterior entrance of each • room shall consist of a secluded "dirty area' where students may remove, clean and hang dirty protective equipment prior to entering • . the building. Multiple water faucets and adequate waste drainage shall be provided in this area. Adequate ventilation to remove excess • water vapor should be addressed during the design of this area. • • • • • • • Kirkpatrick Architecture Studio 58 Denton Police and Fire Training Facility • • • Staff: Women • One women's showerwith restroom shall be provided with the capacity for two (2) staff members to shower and dress within a thirty-minute • period. A minimum of ten (10) half lockers shall be provided in the • dressing area along with bench seating. The restroom facilities and accessories shall include toilet stalls with sanitary napkin dispenser and disposal receptacle, lavatories with mirrors and hand held hair dryers. Paper towel dispensers and waste receptacles shall also be • provided. • Staff: Men One men's shower with restroom shall be provided with the capacity for two (2) staff members to shower and dress within a 30-minute • period. A minimum of ten (10) half lockers shall be provided in the • dressing area along with bench seating. The restroom facilities and accessories shall include toilet stalls, urinals, lavatories with mirrors and hand held hair dryers. Paper towel dispensers and waste • receptacles shall also be provided. The staff showers shall be located in proximity to the student's • showers with access available through interior and exterior doors. The exterior entrance to each room shall be through the "dirty area" • described above. • Offices Reception / Information Office • The Reception/information office shall be located near the main entry and be easily recognized as the starting point for students orvisitors in need of assistance. Persons entering the building, who are unfamiliar . with the floor plan, will naturally gravitate to this area. This space • should also be located in proximity to the Secretarial Offices to allow the occupants of these offices to perform reception responsibilities, when the Reception/information Office is unoccupied. Space shall be included to accommodate three computer workstations spaced along • a single reception countertop. Floor cabinets shall be installed for Q storage of information and supplies. Awaiting area shall be included with this office. • • • • • Kirkpatrick Architecture Studio 59 Denton Police and Fire Training Facility • Secretary/Administrative Assistant Offices Three (3) Secretary /Administrative Assistant Offices shall be located near the Reception/Information Office and allow for easy access and visibility to this area. These offices should have convenient access to the workroom and records storage rooms. Police/Fire Training Staff Offices The Police/Fire Training Staff Offices shall consist of four (4) equally sized offices positioned to maximize student/staff interaction, while avoiding unnecessary distractions from unrelated traffic. The four offices shall be positioned near the Workroom and the Secretary/ Administrative Assistant Offices as well as in proximity to each other. All four offices shall have at least one window to the outside. Training Center Manager's Office The Training Center Manager's Office shall be located nearthe Police/ Fire Training Staff Offices and the Secretary/Administrative Assistant Offices. This office shall be identical in size and configuration to the Police/Fire Training Staff Offices and be positioned closest to the Reception/Information Office. Kirkpatrick Architecture Studio 60 Denton Police and Fire Training Facility • • • Conference/Curriculum Development Room The Conference/Curriculum Development Room shall be located • adjacent to the Police/Fire Training Staff Offices and should provide space for fourteen (14) people seated at an oval or round conference • table. The conference room will be used for staff meetings, advisory committee meetings, course development sessions and small group classes. The room shall be equipped with a presentation center, • including projection screen, dry erase board and a presentation • chart enclosed on one wall. This room shall be wired for multimedia • presentations, with the projector descending from the ceiling. Lighting shall consist of recessed incandescent lighting with dimmer • controls. A small cabinet and countertop shall be included for storage of presentation and room supplies. Electrical outlets in the floor and • walls should be spaced to eliminate the use of extension cords, and • an outlet should be provided to power a coffee maker in the countertop area. This room will be used extensively for brainstorming and • course development and thus should be designed to be conducive to creative thinking. Designers should consider that some sessions • of this type may be free flowing and time consuming, and the room • should assist in facilitating the creative process. Full network access shall be available around the table to provide access for participants • using laptops during creative sessions, as well as for other meetings. Natural lighting shall be abundant. Battalion Chief of Training Office • The Battalion Chief of Training Office shall be one part of an administrative suite, which shall include an office for the Lieutenant • of Police Training, two (2) Secretary/Administrative Assistant offices • and a conference room. The office shall be similar to other offices for training officers, but on a larger scale. The location of the office • suite shall consider the different nature of the traffic expected to . require access to this office. The office suite need not be located in • the same location as the other listed offices, but should maintain a • functional relationship. Emphasis shall be on serving those who have administrative business, of which many will be unrelated to individual • disciplines. A window shall be located on at least one exterior wall. • • • • • • • • • Kirkpatrick Architecture Studio 61 Denton Police and Fire Training Facility • Lieutenant of Police Training Office The Lieutenant of Police Training Office shall be one part of an administrative suite, which shall include an office for the Battalion Chief of Police Training, two (2) Secretary/Administrative Assistant offices and a conference room. The office shall be similar to other offices for training officers, but on a larger scale. The location of the office suite shall consider the different nature of the traffic expected to require access to this office. The office suite need not be located in the same location as the other listed offices, but should maintain a functional relationship. Emphasis shall be on serving those who have administrative business, of which many will be unrelated to individual disciplines. A window shall be located on at least one exterior wall. Police/Fire Administrative Assistant Offices The Police/Fire Administrative Assistant Offices shall be located adjacent to the Battalion Chief of Training and the Lieutenant of Police Training Offices and shall be the second part of the administrative suite. The Administrative Assistant offices shall be similar to the Secretary/Administrative Assistant offices, but on a slightly larger scale. If the location of the Administrative Suite is different from that of the main office space, a small reception area shall be included in or near this office. This office shall also have a window on at least one exterior wall. Police/Fire Administrative Conference Room The Police/Fire Administrative Conference Room shall be adjacent to the Police/Fire Administrative Offices and shall have seating for six (6) at either a round or oval conference table with space for additional chairs and conventional conference room furnishings. The conference room will be used for staff meetings and briefings, personnel interviews, public relations meetings, and other administrative functions. Kirkpatrick Architecture Studio 62 Denton Police and Fire Training Facility Lounges Staff: One staff lounge shall be provided in close proximity to the office spaces. The lounge shall include a kitchenette with microwave oven, refrigerator, wall-hung cabinets, and base cabinets with sink. A wall-mounted television shall also be included. Student: One student lounge shall be provided for a typical class size of twenty-five (25). The lounge shall contain vending machines, kitchenette with microwave oven, refrigerator, wall-hung and base cabinets with sink. A wall-mounted television shall also be included. Restrooms Staff: One Women's and one Men's rest room shall be located near the office area. Standard equipment and accessories shall be included in each room. Kirkpatrick Architecture Studio 63 Denton Police and Fire Training Facility MISCELLANEOUS ELEMENTS AND USES Children's Safety Village The children's safety village is a crucial learning tool that allows targeting safety initiatives to children at an age when the message is most likely to have a positive impact on their lives. This concept is growing in popularity around the country, but there are still relatively few operational facilities. The United States Fire Administration comments "Safety Villages and Towns offer a unique method to deliver hands-on interactive safety education to the nations school children. Typically, various displays in safety villages are sponsored by different business within the community and include banks, police departments, airlines, fast food restaurants, insurance companies, etc." One of the first and most prominent safety villages is located in Hagerstown, Maryland and has grown to a 1.5 Million Dollar village that has been completed through the use of donations, grants, and volunteer labor. The center serves a population of 121,000 and currently facilitates the attendance of 2,000 children per year. The design of the facility is based on a 5!8-scale version of a village and provides for safety training such as fire safety, pedestrian safety, vehicle safety, 911 usages etc. The village comes with operable streetlights, crosswalks and street signs, just as would be found in the local community. Children even have the opportunity to operate miniature vehicles to see what it is like to encounter pedestrians on the street. The recommendation for the City of Denton is that efforts begin immediately to develop partnerships and secure funding from local businesses and available grants to begin development of a safety village on the site. It is not recommended that the village utilize funding that would otherwise be utilized to construct other required elements of the master plan. The recommended design of the village is one that utilizes the downtown district as the inspiration. The centerpiece of the village would be a miniature version of the courthouse with a city square type of design incorporated for the remaining buildings. The additional buildings should reflect that of the donors and allow for a broad range of structures encountered in the community. The build-out of the village could be completed in phases as money is available, but it is recommended that the site be master planned at the beginning of the project. Estimated cost for a complete village is 1.5 to 2 Million Dollars. Kirkpatrick Architecture Studio 64 Denton Police and Fire Training Facility Phasing Plan Kirkpatrick Architecture Studio 65 Denton Police and Fire Training Facility • • • • • • • • • • • • • • • • • • • • • • • • • • • • e • • • • • • • • • Boundary Site Plan vntu RVI . i ak 0\ a 0~ emnwm ° ~ u v b a m ue u g w w u , m u u it! ®mmmR F m mm ax= wmmum~m®mua AOLR&MUM Afs wmftffi UMLW 88511AIM m"m = u u u u W uJ,, tam a~ emnwm m~mummn u" u u m ut u' u' w Kirkpatrick Architecture Studio 66 Denton Police and Fire Training Facility Phase 1 Kirkpatrick Architecture Studio 67 Denton Police and Fire Training Facility DENTON PUBLIC SAFETY TRAINING FACILITY Denton, Texas PROJECT NO: Master Plan Project Estimate Summary DATE: 6190106 DESCRIPTION= _ • Estmated Cos CONSTRUCTION DENTON PUBLIC SAFETY TRAINING FACILITY Site Construction Costs $ 1,454,452 (Including Design Contingency & Escalation) Building Construction Costs 5,697,330 (Including Design Contingency & Escalation) SUB TOTAL $ 7,151,782 Percent Estimated Cos Program & Design Fees 10.0% 715,178 (Program Management, Architectural & Engineering) Professional Reimbursable 1.0% 71,516 (Not to Exceed Amount) Permits & Inspection Fees 1.5°/, $ 107,277 (Building Permits, City Fees & Special Inspection) Insurance & Bond 1.7% $ 121,580 SUB TOTAL $ 1,015,553 PHASE I TOTAL $ 8,167,335 Kirkpatrick Architecture Studio 68 Denton Police and Fire Training Facility Phase 2 Kirkpatrick Architecture Studio 69 Denton Police and Fire Training Facility DENTON PUBLIC SAFETY TRAINING FACILITY Denton, Texas PROJECT NO: Master Plan Project Estimate Summary DATE: 6130106 DESCRIPTION ` , Eatt CONSTRUCTION DENTON PUBLIC SAFETY TRAINING FACILITY Site Construction Costs $ 101,715 (Including Design Contingency & Escalation) Building Construction Costs 3,754,575 (including Design Contingency & Escalation) SUB TOTAL $ 3,856,290 Percent Estimated Cos Program & Design Fees 10.0% 385,629 (Program Management, Architectural & Engineering) Professional Reimbursable 1.0% 36,563 Not to Exceed Amount) Permits & Inspection Fees 1.5% $ 57,844 Building Permits, City Fees & Special Inspection Insurance & Bond 11% $ 65,557 SUB TOTAL $ 547,593 PHASE 2 TOTAL $ 4,403,883 Kirkpatrick Architecture Studio 70 Denton Police and Fire Training Facility • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • O • • • • • • • 10 10 Phase 3 Kirkpatrick Architecture Studio 71 Denton Police and Fire Training Facility DENTON PUBLIC SAFETY TRAINING FACILITY Denton, Texas PROJECT NO: Master Plan Project Estimate Summary DATE: 8114106 DESCRIPTION° ,r r`,Estlmated Cost CONSTRUCTION DENTON PUBLIC SAFETY TRAINING FACILITY Site Construction Costs $ 3,424,591 (including Design Contingency & Escalation Building Construction Costs 6,000,700 (Including Design Contingency & Escalation) SUB TOTAL $ 9,425,291 Percent Estimated Cos Program & Design Fees 10.0% 942,529 Program Management, Architectural & Engineering) Professional Reimbursable 1.0% 94,253 (Not to Exceed Amount Permits & Inspection Fees 1.5% $ 141,379 (Building Permits, City Fees & Special Inspection) Insurance & Bond 1.7% $ 160,230 SUB TOTAL $ 1,338,391 PHASE 3 TOTAL $ 10,763,682 Kirkpatrick Architecture Studio 72 Denton Police and Fire Training Facility Phase 4 Kirkpatrick Architecture Studio 73 Denton Police and Fire Training Facility DENTON PUBLIC SAFETY TRAINING FACILITY Denton, Texas PROJECT NO: Master Plan Project Estimate Summary DATE: 8/1410 DESCRIPTION CONSTRUCTION DENTON PUBLIC SAFETY TRAINING FACILITY Site Construction Costs $ 1,884,843 (including Design Contingency & Escalation) Building Construction Costs 4,595,750 (Including Design Contingency & Escalation) SUB TOTAL $ 6,480,593 Percent Estimated Cos Program & Design Fees 10.0% 648,059 Program Management, Architectural & Engineering) Professional Reimbursable 1.0% 64,806 Not to Exceed Amount Permits & Inspection Fees 1.5% $ 97,209 (Building Permits, City Fees & Special Inspection) Insurance & Bond 1.7°h $ 110,170 SUB TOTAL $ 920,244 PHASE 4 TOTAL $ 7,400,837 Kirkpatrick Architecture Studio 74 Denton Police and Fire Training Facility Phase 5 Kirkpatrick Architecture Studio 75 Denton Police and Fire Training Facility 911 Center Emergency Operations Center Public Safety Maintenance Facility Children's Educational Village Park/Jogging/Bike Trails Bio Refueling Station Community Center Viewing/Picnic Area Kirkpatrick Architecture Studio 76 Denton Police and Fire Training Facility Conceptual Drawings Kirkpatrick Architecture Studio 77 Denton Police and Fire Training Facility Public Safety Training Facility Floor Plan - Phase I eooTM n. SECOND FLOOR PLAN FIRST FLOOR PLAN Kirkpatrick Architecture Studio 78 Denton Police and Fire Training Facility W F U W a w W a F- ri) ug x 0 z Kirkpatrick Architecture Studio 79 Denton Police and Fire Training Facility 1w U w a .w a U) u~ O .w Kirkpatrick Architecture Studio 80 Denton Police and Fire Training Facility K I R K P A T R I C K A R C H I T E C T U R E S T U D 1 0 1 0 0 W e s t M u l b e r r y S t r e e t D e n t o n, T e x a s 7 6 2 0 1 940/ 387. 8182tel 940/ 383. 0262 fax www.k-a-studio.com ATTACHMENT 2 PROFESSIONAL SERVICES AGREEMENT FOR ARCHITECT OR ENGINEER THIS AGREEMENT is made and entered into as of the day of , 20, by and between the City of Denton, Texas, a Texas municipal corporation, with its principal office at 215 East McKinney Street, Denton, Denton County, Texas 76201, hereinafter called "Owner" and , with its corporate office at hereinafter called "Design Professional,":' cting herein, by and through their duly authorized representatives. In consideration of the covenants and agreements herein agree as follows: SECTION 1 EMPLOYMENT OF DE5``LN, The Owner hereby contracts with the engineer, as an independent contractor. 16 as described herein and in the Proposal, fl"E Agreement that are referenced in Section i without limitation, (describe the Project in th hereto do mutually .al, a li"'e .,g yl s architect or al herebagrees to perform the services and othe attachments to this the Project. The Project shall include, Ian attachment) Page 1 SECTION 2 COMPENSATION The Owner shall compensate the Design Professional as follows: 2.1 BASIC SERVICES 2.1.1 For Basic Services the total compensation shall be 2.1.2 Progress payments for Basic Services shall be paid in the total compensation for the Basic Services satisfactorily completed, of the Project: Schematic Design Phase Design and Development Phase Construction Documents Phase Bidding Phase Construction Phase ving percentages for of the end of the following phases 2.2 ADDITIONAL SERVICES 2.2.1 Compensation for Additional Principals Associates Technical Staff Clerical Staff as houi per hour 2.2.2 mechanical billed to the ces of consultants, including additional structural, 11 be based on a multiple of times the amounts services. 2.3 REI ' URSABLE E BNSES Reimbursable Expenses shall be a multiple of times the expenses inc ed b ? i ¢ ofessional, the Design Professional's employees and consultants in the interest of the Project as defiI d is the General Conditions but not to exceed a total of $ without the prior written appro al of the Owner. Page 2 SECTION 3 ENTIRE AGREEMENT This Agreement includes this executed agreement and the following documents all of which are attached hereto and made a part hereof by reference as if fully set forth herein: City of Denton General Conditions to Agreement for Architectural or Engineering Services. 2. The Design Professional's Proposal 3. Attachments _ through . This Agreement is signed by the parties hereto effective as of the daQirst above ATTEST: JENNIFER WALTERS, CITY SECRET BY: APPROVED AS EDWIN M. SM BY: DESIGN FIRM BY: Firm's Officer/Representative WITNESS: BY: Page 3 CITY OF DENTON GENERAL CONDITIONS TO AGREEMENT FOR ARCHITECTURAL OR ENGINEERING SERVICES ARTICLE 1. ARCHITECT OR ENGINEER'S RESPONSIBILITIES 1.1 The Architect or Engineefs services consist of those services for the Project (as defined in the agreement (the "Agreement") and proposal (the "Proposal") to which these General Conditions are attached) performed by the Architect or Engineer (hereinafter called the "Design Professional") or Design Professional's employees and consultants as enumerated in Articles 2 and 3 of these General Conditions as modified by the Agreement and Proposal (the "Services"). 1.2 The Design Professional will perform all Services as an independent contractor to the prevailing professional standards consistent with the level of care and skill ordinarily exercised by members of the same profession currently practicing in the same locality under similar conditions, including reasonable, informed judgments and prompt timely actions (the "Degree of Care"). The Services shall be performed as expeditiously as is consistent with the Degree of Care necessary for the orderly progress of the Perfect. Upon request of the Owner, the Design Professional shall submit for the Owners approval a schedule for the performance of the Services which may be adjusted as the Project proceeds, and shall include allowances for periods of time required for the Owners review and for approval of submissions by authorities having jurisdiction over the Project. Time limits established by this schedule and approved by the Owner shall not, except for reasonable cause, bee ed by the Design Professional or Owner, and any adjustments to this schedule shall be mutually acceptable to both parties. ARTICLE 2 SCOPE OF BASIC SERVICES 2.1 BASIC SERVICES DEFINED The Design Professional's Basic Services consist of those described in Sec without limitation normal structural, civil, mechanical and electrical engineering services and anyether enginecrin Construction Documents, as described by and required in Section 2.4. The Basic Services may bem'yoif ixl by the of these General Conditions and include o produce a complete and accurate set of 2.2 SCHEMATIC DESIGN PHASE 2.2.1 The Design Professional, in consultation with the Owner, requirements for the Project. Project to needs and to establish the 2.2.2 The Design Professional shall provide a prelim terms of the other, subject to the limitations set forth in 2.23 The Design Professional shall review with the Owner 2.2.4 Based on the mutually agreed-upon program, schedule an Schematic Design Documents consisting of drawings and other contemplate compliance with all applicable aws~@ratlnes, ordim 2.2.5 The Design Professional shall submit to which indicates the cost of each category of commencement to the completiab of constructs 23 and construction of the Project. construction budget requirements, each in the Design Professional shall prepare, for approval by the Owner, relationship of Project components. The Schematic Design shall nstruction Cost based on current area, volume or other unit costs and establishes an elapsed time factor for the period of time firm the 23.1 Based on the approved Sche°f,,i~~ Design `e"tments and justnents authorised by the Owner in the program, schedule or construction budget, the Design Professionals IP'Repare for approval b the Owner esign De, _->nt Documents consisting of drawings and other documents to fix and describe the size and character of t r(c P[o V. to amhitectu® ctur'2T ee'"` In ] ~nd e ectrical systems, materials and such other elements as may be appropriate, which shall comply with all appfic'aab`~e laws, statutes, ordm c odd reg o'us Notwithstanding Owners approval of the documents, Design Professional represents that the Documents all pecrfiranons will be su i, kan adequate tott'~rfill the purposes of the Project. 2.3.2 The Des,gnTmfess"<shall,.vts : th ?.0 er of any adjustments to the preliminary estimate of Construction Cost in a further Detailed Statement as described in Secnon 2 2 5 s 2.4 CONSTRUCTION 2.4.1 Based on the approved D res' .,~'$lopment Documents and any further adjustments in the scope or quality of the Project or in the construction budget authorized by the Owner, the Deslf y'1'rptessional shall prepare, for approval by the Owner, Construction Documents consisting of Drawings and Specifications setting forth in detail requirements for the construction of the Project, which shall comply with all applicable laws, statutes, ordinances, codes and regulations. 2.4.2 The Design Pro(essiorel shall assist the Owner in the preparation of the necessary bidding or procurement information, bidding or procurement forms, the Conditions of the contract, and the form of Agreement between the Owner and contactor. 2.43 The Design Professional shall advise the Owner of any adjustments to previous preliminary estimates of Construction Cost indicated by changes in requirements or general market conditions. 2.4.4 The Design Professional shall assist the Owner in connection with the Owners responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. 2.5 CONSTRUCTION CONTRACT PROCUREMENT 25.1 The Design Professional, following the Owners approval of the Construction Documents and of the latest preliminary detailed estimate of Construction Cost, shall assist the Owner in procuring a construction contract for the Project through any procurement method that is legally applicable in the Project including without Page 4 limitation, the competitive sealed bidding process. Although the Owner will consider the advice of the Design Professional, the award of the construction contract is in the sole discretion of the Owner. 25.2 If the construction contract amount for the Project exceeds the total construction cost of the Project as set forth in the approved Detailed Statement of Probable Construction Costs of the Project submitted by the Design Professional, then the Design Professional, at its sole cos[ and expense, will revise the Construction Documents as may be required by the Owner to reduce or modify the quantity or quality of the work so that the total construction cost of the Project will not exceed the total construction cost set forth in the approved Detailed Statement of Probable Construction Costs. 2.6 CONSTRUCTION PHASE - ADMINISTRATION OF THE CONSTRUCTION CONTRACT 2.63 The Design Professional's responsibility to provide Basic Services for the Construction Phase under this Agreement commences with the award of the Contract for Construction and terminates at the issuance to the Owner of the final Certificate for Payment, unless extended under the terms of Subsection 8.3.2. 2.6.2 The Design Professional shall provide detailed administration of the Contract for Construction as set forth below. For design professionals the administration shall also be in accordance with AIA document A201, General Conditions of the Contract for Construction, current as of the date of the Agreement as may be amended by the City of Denton special conditions, unless otherwise provided in the Agreement For engineers the administration shall also be in accordance with the Standard Specifications for Public Works Construction by the North Central Texas Council of GovemZM'illolnm n[ as of the date of the Agreement, unless otherwise provided in the Agreement. 2.63 Construction Phase duties, responsibilities and limitations of authority of the Design Professi be restric ted, modified or extended without written agreement of the Owner and Design Professional. 2.6.4 The Desi Professional shall be a "'v' gn representative of and shall advise and consult with the Owner (I) coon, and (2) at [he Owners direction from time to time during the correction, or warranty period described in the Contract for Cor ttucdon. The Desi l shall have authority to ac[ on behalf of the Owner only to the extent provided in the Agreement and these General Condmons, unlcs' of use modified gnf s by G ent 2.65 The Design Professional shall observe the construction site at least onet. e a wee w~rl construction ism o ess "reasonably necessary while il if construction is not in progress, to become familiar with the progress and quah`{"yfig_ th n ak co leisd and to dctermme i le, 0 is being performed in a manner indicating [ha[ the work when completed will be in accordance with the l n6y¢[ D2`icr Vats Desu T Y essional shall provide; wrier a written report subsequent to each on-site visit On the basis of on-sae observations the Design P pf feg nal shall i~- "8 t}re Own inf© rtued of thef~r gress and quality of the work, and shall exercise the Degree of Care and diligence in discovering and promptly pg to the O My obse I x efecta qr d' iciencies in the work of Contractor or any subcontractors . The Design Professional represents that he xnllfp)low De`p are in p p mg a115ervicis c Agreement. The Design Professional shall promptly correct any defective designs or specifications ed=.=.b. the Desi~%~P[ fess [ no cost to th`enil, Owners approval, acceptance, use of or payment for all or any pan of the Design Professionals S " - "er er or oY itself shall in no we alter the Design Professional's obligations or the Owners rights hereunder. 2.6.6 The Design Professional shall not have control over or c ' o ) hall not . visible for construction means, methods, techniques, sequences or procedures, or for safety precautions and pro~sg rnamms in connection e w e Desi essronal shall not be responsible for the Contractors schedules or failure to carry out the work in accordance cG filT tract Docum x f r as such may result from Design Professional's negligent acts or omis- sions. The Design Professional shall not haYY==..-. a • r charge o or out " ns of the Contractor, Subcontractors, or their agents or employees, or of any other persons performing portions of the work. 2.6.7 The Design Professional at all times have o the o .w mev it is in preparation or progress. 2.6.8 Except as may otherwus - Vrovi in the Con errs or communications have been specially authorized, the Owner and Contractor shall communicate through [he De'S[P f A . Communtby and with the Design Professional's consultants shall be through the Design Professional. 2.6.9 Based on tthesDesign Professi~oQQ???~s ob i-va Qv" a e site oFd~"ef ork and evaluations of the Contractors Applications for Payment, the Design Professional shall review p~~Pgptiifythe amounts dye"i6e ConlydGto° , 2.6.10 The ~'Y" Professional's cemfi n°#f"'"` yment shall constitute a representation to the Owner, based on the Design Professional's observations at the site as provided m b, don 2 .6.5 an on the prising the Contractors Application for Payment, that the work has progressed to the point indicated and that the quality of [he Qrk~,,r,,gwn ucebtdan t the I Documents. The foregoing representations are subject: to minor deviations from the Contract Documents cor- recctl le poor to c3`rnpjpttoaend qu r lions expressed by the Design Professional. The issuance of a Certificate for Payment shall further constitute a representation that the Contractor is en ' to pa. rip t in the amount certified. However, the issuance of a Certificate for Payment shall not be a representation that the Design Professional has (1) reviewed coon means, methods, techniques, sequences or procedures, or (2) ascertained how or for what purpose the Contractor has used money previously paid on aceo the Contact Sum. 2.6.11 The Design Professio alP' the responsibility and authority to reject work which does not conform to the Contract Documents. Whenever the Design Professional considers it necessary or advisable for implementation of the intent of the Contract Documents, the Design Professional will have authority to require additional inspection or testing of the work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Design Professional nor a decision made in good faith either to exercise or not exercise such authority shall give rise to a duty or responsibility of the Design Professional to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons performing portions of the work. 2.6.12 The Design Professional shall review and approve or take other appropriate action upon Contractors submittals such as Shop Drawings, Product Data and Samples for the purpose of (t) determining compliance with applicable laws, slanutes, ordinances and codes; and (2) determining whether or not the work, when completed, will be in compliance with the requirements of the Contract Documents. The Design Professional shall act with such reasonable promptness to cause no delay in the work or in the construction of the Owner or of separate contractors, while allowing sufficient time in the Design Professional's professional judgment to permit adequate review. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities or for substantiating instructions for installation or performance of equipment or systems designed by the Contractor, all of which remain the responsibility of the Contractor to the extent required by the Contract Documents. The Design Professional's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Design Professional, of construction means, methods, techniques, sequences or procedures. The Design Professional's approval of a specific item shall not indicate approval of an assembly of which the item is a component When professional certification of performance characteristics Page 5 of materials, systems or equipment is required by the Contract Documents, the Design Professional shall be entitled to rely upon such certification to establish that the materials, systems or equipment will meet the performance criteria required by the Contract Documents. 2.6.13 The Design Professional shall prepare Change Orders and Construction Change Directives, with supporting documentation and data if deemed necessary by the Design Professional as provided in Subsections 3.1.1 and 3.3.3, for the Owner's approval and execution in accordance with the Contract Documents, and may authorize minor changes in the work not involving an adjustment in the Contract Sum or an extension of the Contract Time which are not inconsistent with the intent of the Contract Documents. 2.6.14 On behalf of the Owner, the Design Professional shall conduct inspections to determine the dates of Substantial Completion and Final Completion, and if requested by the Owner shall issue Certificates of Substantial and Final Completion. The Design Professional will receive and review written guarantees and related documents required by the Contract for Construction to be assembled by the Contractor and shall issue a fmal certificate for Payment upon compliance with the requirements ofthe Contract Documents. 2.6.15 The Design Professional shall interpret and provide recommendations on matters concerning performance of the Owner and Contractor under the requirements of the Contract Documents on written request of either the Owner or Contractor. The Design Professional's response to such requests shall be made with reasonable promptness and within any time limits agreed upon. 2.6.16 Interpretations and decisions of the Design Professional shall be consistent with the intent ofand9o be in writing or in the form of drawings. When making such interpretations and initial decisions, the De$fg'n by both Owner and Contractor, and shall not be liable for results or interpretations or decisions so re02dred m Agreement and in the absence of negligence. 2.6.17 The Design Professional shall render written decisions within a reasonable time on all claims, disl tj Contractor relating to the execution or progress of the work as provided in the Contract Documents. 2.6.18 The Design Professional (1) shall render services under the Agreement in accordant~,,„ve the Degree caused by the defective designs the Design Professional prepares; and (3) by ac owledging'payment by the rights the Owner may have under the Agreement or diminish any of the DeslF Ptof'~ alb 011 the- 2.6.19 The Design Professional shall provide the Owner with four sets nfreproducible t shown " 61 the Construction Phase. ARTICLE3 ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 The services described in this Article 3 are not included in Owner as provided in the Agreement, or addip_o o the comp ens: authorized or confirmed in writing by the er. desc the Design Professional's control, the Desi of ~ na . I n approval from the Owner to proceed. If the 0 "ttldicate, shall have no obligation to provide those services. Qwner r3flly they are not required due to therrfeg(igence or fault of , oplProf, )ably referable from the Contract Documents and shall rfessional shall endeavor to secure faithful performance good faith m accordance with all the provisions of this in question between the Owner and ie Owner for all damages not be released from any to the Construction Documents during tied in the Agreement or Proposal, and they shall be paid for by the w ces described under Sections 3.2 and 3.4 shall only be provided if 7PServices in Section 3.3 are required due to circumstances beyond hall not commence such additional services until it receives written ingent Additional Services are not required, the Design Professional the Design Professional for Contingent Additional Services only if 3.2 3.2.1 If more extensive 3.2.2 Proj ytt kpresentatives shall be agreed by er and Design Proles Subsection 2.6.5 is required, the Design Professional shall provide one or more Project by the Design Professional, and the Design Professional shall be compensated therefor as 33 CONTINGENT 33.1 Making material revisions in Dm'tva' 9s, Sp cations or other documents when such revisions are: 1. inconsistent with approvalLAI ,nstructions previously given by the Owner, including revisions made necessary by adjustments in the Owner's program or Project budgoY 2. required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such documents, or 3. due to changes required as a result of the Owners failure to render decision in a timely manner. 33.2 Providing services required because of significant changes in the Project including, but not limited to, sin, quality, complexity, or the Owners schedule, except for services required under Subsection 2.5.2. 333 Preparing Drawings, Specifications and other documentation and supporting data, and providing other services in connection with Change Orders and Construction Change Directives. 33.4 Providing consultation concerning replacement of work damaged by fire or other cause during construction, and famishing services required in connection with the replacement of such work 335 Providing services made necessary by the default of the Contractor, by major defects or deficiencies in the work ofthe Contractor, or by failure of perforrance of either the Owner or Contractor under the Contract for Construction. Page 6 33.6 Providing services in evaluating an extensive number of claims submitted by the Contractor or others in connection with the work. 33.7 Providing services in connection with a public hearing, arbitration proceeding or legal proceeding except where the Design Professional is party thereto. 33.8 Providing services in addition to those required by Article 2 for preparing documents for alternate, separate or sequential bids or providing services in connection with bidding or construction prior to the completion of the Construction Documents Phase. 33.9 Norwithstanding anything contained in the Agreement, Proposal or these General Conditions to the contrary, all services described in this Article 3 that are caused or necessitated in whole or in part due to the negligent act or omission of the Design Professional shall be performed by the Design Professional as a part of the Basic Services under the Agreement with no additional compensation above and beyond the compensation due the Design Professional for the Basic Services. The intervening or concurrent negligence of the Owner shall not limit the Design Professional's obligations under this Subsection 3.3 9. 3.4 OPTIONAL ADDITIONAL SERVICES 3.4.1 Providing financial feasibility or other special studies. 3.4.2 Providing planning surveys, site evaluations orcomparative studies of prospective sites 3.43 Providing special surveys, environmental studies and submissions required for approvals of g v ental authorities or others having jurisdiction over the Project. 3.4.4 Providing services relative to future facilities, systems and equipment. 3.45 Providing services to investigate existing conditions or facilities or to make messm`~r~{ drawings thereof. 3.4.6 Providing services ro verify the accuracy of drawings or other infomtation famished b Owner. 3.4.7 Providing coordination of construction performed by separate contrec m;tiythn Own farces and coordin " Is ces required in connection with construction performed and equipment supplied by the Owner. 3.4.8 Providing detailed quantity surveys or inventories of material, equu an and labor. P.. 3.4.9 Providing analyses of operating and maintenance costs. 3.4.10 Malting investigations, inventories ofmazerials or equip'' en[, tions arid'deial ed appraisals of existing facilities. 3.4.12 Providing assistance in the utilization of equipment or syst so esting _ and balancing preparation of operation and maintenance manuals, training personnel for operation and maim eeand consultation ope 9 ce 3.4.13 Providing interior design and lar sertic ' ed for or actionitlii a selection, procurement or installation of furniture, furnishings and related equipment. 3.4.14 Providing services otherAthan as provided in Won 2.6.4, er issuance to the Owner of the final Certificate for Payment and expiration of the Warranty period ofthe Contract for Cons ie to 3.4.15 Providing services ofcons is fo o - MaitttiW3P~ civil, structural, mechanical and electrical engineering portions of the Project provided as a part of Basic Services. - 3.4.16 Pro : other services d th e I C this greement or not customarily furnished in accordance with generally accepted architectural practice. 3.4.17 Pr, " set of reproducible me wings in addition to those required by Subsection 2.6.19, showing significant changes in the work made during con- struction bas tstlrawingsan other data famished by the Contractor to the Design Professional. 3.4.18 Notwithstanding anything con In in Agreement, Proposal or these General Conditions to the contrary, all services described in this Article 3 that are caused or necessitated in whole or m to the negligent act or omission of the Design Professional shall be performed by the Design Professional as a part of the Basic Services under the Agreemen t wrth ❑ additional compensation above and beyond the compensation due the Design Professional for the Basic Services. The intervening or concurrent negligence pf{Ilic`' vmer shall not limit the Design Professional's obligations under this Subsection 3.4.18. iers~ ARTICLE 4 OWNER'S 4.1 The Owner shall consult with the Design Professional regarding requirements for the Project. including (1) the Owners objectives, (2) schedule and design constraints and criteria, including space requirements and relationships, flexibility, expendability, special equipment, systems and site requirements, as more speci- fically described in Subsection 2.2.1. 4.2 The Owner shall establish and update an overall budget for the Project, including the Construction Cost, the Owner's other costs and reasonable contingencies related to all ofthese costs. 43 11 requested by the Design Professional, the Owner shall famish evidence that financial arrangements have been made to fulfill the Owner's obligations under this Agreement 4.4 The Owner shall designate a representative authorized to act on the Owners behalf with respect to the Project. The Owner or such authorized representative shall render decisions in a timely manner pertaining to documents submitted by the Design Professional in order to avoid unreasonable delay in the orderly and sequential progress ofthe Design Professional's services. Page 7 4.5 Where applicable, the Owner shall Loutish surveys describing physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; adjacent drainage; rights-cif-way, restrictions, easements, encroachments, zoning deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data pertaining to existing buildings, other improvements anod trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a project benchmark. 4.6 Where applicable, the Owner shall furnish the services of geotechnical engineers when such services are requested by the Design Professional. Such services may include but are not limited to tat borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, ground corrosion and re- sistivity tats, including necessary operations for anticipating sub-soil conditions, with reports and appropriate professional recommendations. 4.6.1 The Owner shall famish the services of other consultants when such services are reasonably required by the scope of the Project and are requested by the Design Professional and are not retained by the Design Professional as pan of its Basic Services or AdditionalServices . 4.7 When not a part of the Additional Services, the Owner shall f utish structural, mechanical, chemical, air and water pollution tests, tests of hazardous materials, and other laboratory and environmental tests, inspections and reports required by law or the Contract Documents. 4.8 The Owner shall fiumish all legal, accounting and insurance counseling services as may be no Owner may require to verify the Contractor's Applications for Payment or to ascertain how or for behalf of the Owner. 4.9 The services, information, surveys and reports required by Owner under Sections 4.5 through Professional shall be entitled to rely upon the accuracy and completeness thereof in the absence of any 4.10 The Owner shall give prompt written notice m the Design Professional if the the Contract Documents. 4.11 Design Professional shall propose language for certificates shall submit such to the Owner for review and approval at least to knowledge or services beyond the scope of the Agreement. ARTICLE 5 CONSTRUCTION COST 5.1 CONSTRUCTION COST DEFINED 5.1.1 The Construction Cost shall be the total cost 5.1.2 The Construction Cost shall include specially provided for by the Design Prof tingencies shall be included for market cm aware of any Design me for the Project, including auditing services the the Contractor has used the money paid by or on at the Owners expense, and the Design of the Design Professional. on in the Pmiect or nonconformance with 'rotessiorodEKa 'kh Professional's consultants and agrees not to request certifications that would require Project designed or specified by the Design Professional. Is lk'gyj.Khed by the Owner and equipment designed, specified, selected or Mors overhead and profit. In addition, a reasonable allowance for con- work during construction. -5.13 Construction Cost does of dude the financing or other costs whiclwgre,jbe msponsit 5.2 it and Design Professional's consultants, the costs of the land, rights-of--way, 4. 5.2.1 Evaluation; o6 e Owners Rpp 1 budget. ilunhiarY esi of Construction Cost and derailed estimates of Corsttvetion Cost re}sY tree s~~ prepared by the Design th Pro e in Design iual a Design Prolessiopal's as the i a design professional familiar with the construction industry. It is recognized, however, that neither the to axonal nor the Ownertas roljover th`e~Ft of labor, materials or equipment, over the Contractors methods of determining bid prices, or over cone .tie ' ng or market condition cost dJingly, the Design Professional cannot and does not warrant or represent that bids or cost proposals will not vary from the O lect bud r from any;¢stimaw of Construction Cost orevaluation prepared or agreed to by the Design Professional. 5.2.2 No fixed, l bo Mstnrc br"r psi It III ~c ablished as a condition of the Agreement by the furnishing proposal or establishment ofa Project budget, unless such fixed Limit has been agreed upon unLwn " g "mod igned by the parties thereto. If such a fixed limit has been established, the Design Professional shall be permitted to include contingencies for design, bi g and price escalation, to determine what materials, equipment, component systems and types of construction are to be included in the Contract Documents, to fy reasonable adjustments in the scope of the Pmjea and to include in the Contract Documents alternate bids to adjust the Construction Cost to the fixed limit F'. ed=yimits, if any, shall he increased in the amount of an increase in the Contract Sum occurring alter execution of the Contract for Construction. 5.23 If the Procurement Phase has not commenced within 90 days after the Design Professional submits the Construction Documents to the Owner, any Project budget or fixed limit of Construction Cost shall be adjusted to reflect changes in the general level of prices in the construction industry between the daze of submission of the Construction Documents to the Owner and the date on which proposals are sought ARTICLE 6 OWNERSHIP AND USE OF DOCUMENTS 6.1 The Drawings, Specifications and other documents prepared by the Design Professional for this Project are instruments of the Design Professional's service and shall become the property of the Owner upon termination or completion of the Agreement The Design Professional is entitled to retain copies of all such documents. Such documents are intended only be applicable to this project, and Owner's use of such documents in other projects shall be a Owner's sole risk and expense. In the event the Owner uses any of the information or materials developed pursuant to the Agreement in another project or for other purposes than are specified in the Agreement, the Design Professional is released from any and all liability relating to thew use in that project 6.2 Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the Design Professional's reserved rights. Page 8 ARTICLE 7 TERMINATION, SUSPENSION OR ABANDONMENT 7.1 The Design Professional may terminate the Agreement upon not less than thirty days written notice should the Owner fail substantially to perform in accordance with the terms of the Agreement through no fault of the Design Professional. Owner may terminate the Agreement or any phase thereof with or without cause upon thirty (30) days prior written notice to the Design Professional. All work and labor being performed under the Agreement shall cease immediately upon Design Professional's receipt of such notice. Before the end of the thirty (30) day period, Design Professional shall invoice the Owner for all work it satisfactorily performed prior to the receipt of such notice. No amount shall be due for lost or anticipated profits. All plans, field surveys, and other data related to the Project shall become property of the Owner upon termnation of the Agreement and shall be promptly delivered to the Owner in a reasonably organized forth. Should Owner subsequently contract with a new Design Professional for continuation of services on the Project, Design Professional shall cooperate in providing information. 7.2 If the Project is suspended by the Owner for more than 30 consecutive days, the Design Professional shall be compensated for services satisfactorily performed prior to notice of such suspension. When the Project is resumed, the Design Professional's compensation shall be equitably adjusted to provide for expenses incurred in the interruption and resumption of the Design Professional's services. 73 The Agreement may be terminated by the Owner upon not less than seven days written notice to the Design Professional in the event that the Project is permanently abandoned. If the Project is abandoned by the Owner for more than 90 consecutive days, the Design Professional or the Owner may terminate the Agreement by giving written notice. 5, 7.4 Failure of the Owner to make payments to the Design Professional for work satisfactorily completed in acc~~or performance and cause for termination. `8 7.5 If the Owner fails to make payment to Design Professional within thirty (30) days of receipt of a statement Professional may, upon seven days written notice to the Owner, suspend performance of services under the Agree 7.6 In the event of termination not the fault of the Design Professional, the Design Professional 1F mmpcm termination. ARTICLE 8 PAYMENTS TO THE DESIGN PROFESSIONAL _ the Agreement shall be considered substantial non- 8.1 DIRECT PERSONNEL EXPENSE AIM, 8.1.1 Direct Personnel Expense is defined as the direct salaries of the 1 mandatory and customary contributions and benefits related thereto, such vacations, pensions and similar contributions and benefits. 8.2 REIMBURSABLE EXPENSES 8.2.1 Reimbursable Expenses are in addition to compensation g Design Professional's employees and consultantain the interest ofth fProj 8.2.1.1 Expense oftransportation lima,. "op. the Prolettt and fees paid for securing approval of$"~ Orin a'misdid 8.2.1.2 Expense of actions (except dt =r uch n~f Specifications and o eido ents. 8.2.13 Ifauthorized in C :Ihe:Owner. ex (o-. verti other and include expenses incurred by the Design Professional and with authorized out-of--town travel; long-distance communications; referenced in Subsection 2.6.19), postage and handling of Drawings, uk requiring higher than regular rates. Owner. time when used in connection with the Projmt. satisfactorily performed, the Design and safactorily performed prior to and the portion of the cost of their fits, insurance, sick leave, holidays, in advance in writing by the Owner. 83 PAYMENTS ON 8.3.1 Payments for Basic Services shall liv ade monthly and, where applicable, shall be in proportion to services performed within each phase of service, on the basis set forth in Section 2 of the Agreem-V d the schedule ofwork 83.2 if and to the extent that the a "`Nally established in the Agreement is exceeded or extended through no fault of the Design Professional, compensation for any services rendered during the additio riod of time shall be computed in the manner set forth in Section 2 of the Agreement. 833 When compensation is based on a percentage of Construction Cos[ and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions, in accordance with the schedule set forth in Section 2 of the Agreement based on (1) the lowest bona fide bid or (2) if no such bid or proposal is received, the most recent preliminary estimate of Construction Cost or detailed estimate of Construction Cost for such portions of the Project 8.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 8.4.1 Payments on account of the Design Professional's Additional Services and for Reimbursable Expenses shall be made monthly within 30 days after the presentation to the Owner of the Design Professional's statement of services rendered or expenses incurred 8.5 PAYMENTS WITHHELD No deductions shall be made from the Design Professional's compensation on account of penalty, liquidated damages or other sums withheld from payments to contractors, or on account of the cost of changes in the work other than those for which the Design Professional is responsible. Page 9 8.6 DESIGN PROFESSIONAL'S ACCOUNTING RECORDS Design Professional shall make available to Owner or Owner's authorized representative records of Reimbursable Expenses and expenses pertaining to Additional Services and services performed on the basis of a multiple of Direct Personnel Expense for inspection and copying during regular business hours for three years after the date of the final Certificate of Payment, or until any litigation related to the Project is final, whichever date is later. ARTICLE 9 INDEMNITY 9.1 The Design Professional shall indemnify and save and hold harmless the Owner and its officers, agents, and employees from and against any and all liability, claims, demands, damages, losses, and expenses, including, but not limited to court costs and reasonable attorney fees incurred by the Owner, and including, without limitation, damages for bodily and personal injury, death and property damage, resulting from the negligent acts or omissions of the Design Professional or its officers, shareholders, agents, or employees in the performance of the Agreement. 9.2 Nothing herein shall be construed to create a liability to any person who is not a party to the Agreement, and nothing herein shall waive any of the parties' defenses, both at law or equity, to any claim, cause of action, or litigation filed by anyone not a party to the Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved. ARTICLE 10 INSURANCE During the performance of the Services under the Agreement, Des insurance company licensed or authorized to do business in the State of Texas by the State Insurance Rate Carriers of at least an A- or above: 10.1 Comprehensive General Liability hismance with bodily injury limits of not less than $1,000,000 for eat and with property damage limits of not less than $100,000 for each occurtence and not less than $250,000 in 10.2 Automobile Liability Insurance with bodily injury limits of not less than $500,000 for damage limits of not less than $100,000 for each accident. 10.3 Worker's Compensation Insurance in accordance with statutory accident including occupational disease. 10.4 Deleted 10.5 The Design Professional shall furnish insurance certificates or of the execution of the Agreement. The General Liability and Auk Compensation policy shall contain a waiver of subrogation in favor i modified without thirty (30) days' prior written notice to Owner and change or cancellation, famish Owner with substitute certificates of i ARTICLE 11 MISCELLANEOUS 11.1 The Agreement shall be governed by the laws of iSl Texas. 11.2 The Owner and Design Professional„respectively, bind' the partners, successors, assigns and lel1Mrepresentatives of interests in the Agreement without the ~w77rrf~tteh~onfie.n7 of e( and not less shall maintain the following insurance with an any successor agency that has a rating with Best Insurance less than $2,000,000 in the aggregate, for each accident, and with property than $100,000 for each ,revidencing ins -ee~" compliance with this Article 10 at the time cies shall name wrier as an additional insured, the Workers' shall contain a provision that such insurance shall not be canceled or event, the Design Professional shall, prior to the effective date of the hunts of this Article 10. of action under the Agreement shall lie exclusively in Denton County, essors, assigns and legal representatives to the other party to this Agreement and to to all covenants of this Agreement. The Design Professional shall not assign its 113 The term Agreement as used herein >!c 3'exeouted 's"lhe Proposal, these General Conditions and other attachments referenced in Section 3 of the Agreement which [ogeth r repxent the enti mtegra 'I oa~'cement be e Owner and Design Professional and supersedes all prior negotiations, representations or agreements, either written--Moral. The Agr t may my b 'den instrument signed by both Owner and Design Professional. When interpreting the Agreement the execuC~A greement, Proposal, em Con 113011 it the other attachments referenced in Section 3 of the Agreement shall to the extent that is reasonably possible r d so as to harmonize the promo,, h " However,$;]i8uld the provisions of these documents be in conflict so that they can not be reasonably harmonized, such documents shall ' en priority in the followin _9. er. 1. Th ec'ured: 2. Attachments referenced in " on 3 f the Agreement other than the Proposal 3. These General Provisia 4. The Proposal 11.4 Nothing contained in the Agreement shall create a contractual relationship with or a Cause of action in favor of a third party against either the Owner or Design Professional. 11.5 Upon receipt of prior written approval of Owner, the Design Professional shall have the right to include representations of the design of the Project, including photographs of the exterior and interior, among the Design Professional's promotional and professional materials. The Design Professional's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Design Professional in writing of the specific information considered by the Owner to be confi- dential or proprietary. The Owner shall provide professional credit for the Design Professional on the construction sign and in the promotional materials for the Project. 11.6 Approval by the Owner shall not constitute, nor be deemed a release of the responsibility and liability of the Design Professional, its employees, associates, agents, subcontractors, and subconsulmnts for the accuracy and competency of their designs or other work; nor shall such approval be deemed to be an assumption of such responsibility by the Owner for any defect in the design or other work prepared by the Design Professional, its employees, subcontractors, agents, and consultants. Page 10 11.7 All notices, communications, and reports required or permitted under the Agreement shall be personally delivered or mailed to the respective parties by depositing same in the United States mail to the address shown below signature block on the Agreement, certified mail, return receipt requested, unless otherwise specified herein. All notices shall be deemed effective upon receipt by the party to whom such notice is given, or within three (3) days after mailing. 11.8 If any provision of the Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of the Agreement and shall not cause the remainder to be invalid or unenforceable. In such event, the parties shall reform the Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provision. 11.9 The Design Professional shall comply with all federal, state, and local laws, rules, regulations, and ordinances applicable to the work covered hereunder as they may now read or hereinafter be amended during the term of this Agreement. 11.10 In performing the Services required hereunder, the Design Professional shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or physical handicap. 11.11 The captions of the Agreement are for informational purposes only, and shall not in any way affect the substantive terms or conditions of the Agreement Page 11 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire is being filed in accordance with chapter 176 of the Local OFFICEUSEONLY Government Code by a person doing business with the governmental entity. Date Received By law this questionnaire must be filed with the records administrator of the local government not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code. A person commits an offense if the person violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor. Name of person doing business with local governmental entity. 2 , Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than September 1 of the year for which an activity described in Section 176.006(a), Local Government Code, is pending and not later than the 7th business day after the date the originally fled questionnaire becomes incomplete or inaccurate.) 3 Describe each affiliation or business relationship with an employee or contractor of the local governmental entity who makes recommendations to a local government officer of the local governmental entity with respect to expenditure of money. 4 Describe each affiliation or business relationship with a person who is a local government officer and who appoints or employs a local government officer of the local governmental entity that is the subject of this questionnaire. Amended 0111312006 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity Page 2 5 Name of local government officer with whom filer has affiliation or business relationship. (Complete this section only if the answer to A, B, or C is YES.) This section, item 5 including subparts A, B, C & D, must be completed for each officer with whom the filer has affiliation or business relationship. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income from the filer of the questionnaire? F]Yes F-1 No B. Is the filer of the questionnaire receiving or likely to receive taxable income from or at the direction of the local government officer named in this section AND the taxable income is not from the local governmental entity? 17 Yes E-1 No C. Is the filer of this questionnaire affiliated with a corporation or other business entity that the local government officer serves as an officer or director, or holds an ownership of 10 percent or more? Yes F7 No D. Describe each affiliation or business relationship. e Describe any other affiliation or business relationship that might cause a conflict of interest. 7 Signature of person doing business with the governmental entity Date Amended 0111312006 Exhibit 2 December 4, 2007 P113 1 1 2006 FIRM&YFAR ILI IIOIISTO,I Tom D. Shaw Purchasing Agent City of Denton Purchasing Department 901B Texas Street Denton, Texas 76209 Re: Public Safety Training Facility RFSP #3859 A/E Services Fee Proposal Dear Tom: It is with pleasure and in anticipation of a great project and of creating a long term relationship with the City of Denton, that PGAL is submitting this fee proposal to provide architectural and engineering design services necessary to design, bid and construct the Architectural Design Scope of Services as described in the RFSP # 3859 (Copy Attached) for the new Public Safety Training Facility. The A/E Team will design all work as per the RFSP and include in the bid documents the agreed scope equivalent to the 510,500,000.00 budget as the base bid. The remaining scope will be included as add alternates. This will allow the City to determine at bid time how much of the scope to accept. You have selected PGAL and our team of consultants for this very demanding design project and this team is dedicated and determined to provide you and the City of Denton with both a rewarding design and construction process and a well planned and designed facility which will fulfill the needs of this effort and continue the implementation of the Master Plan for this site that to serve the community for years to come. PROJECT UNDERSTANDING - The Project basic services will consist of providing architectural and engineering design services for the four major components of the project; 1) Bum buildings will include 1 - Two story house, 1- Five story tower, and 1-Two story bum structure with flashover chamber 2) Outside training to include all items as listed in the RFSP, 3) Public Safety Training Classroom Building approximately 20,500 square feet, 4) Firing Range as described in the RFSP. Also included are all site improvements required for the major components (Scope to be confirmed in the early concepts phase). This effort will include all phases of design services as described in the City of Denton General Conditions to Agreement for Architectural or Engineering Services. The A/E team will also initiate the permit review process for both the City of Denton and the Texas Department of Licensure and Regulation (TAS). Included with basic services in this proposal is the effort associated with the program confirmation and concept planning. The initial program confirmation and concept a 105 Decker Court Scare 600 Irving. TX 75062 171972 971 2225 19 972 871 2228 Fee Proposal City of Denton Public Safety Training Center December 4, 2007 Page 2 of 3 planning phase will be the first task for the A/E team and will allow for the needed program verification of certain portions of the project and to reconsider certain issues to better facilitate the planned phases of the project and to recognize the existing influences on the site such as utility infrastructure, slope of the property and the overhead power lines to name a few. As part of this effort the A/E team will determine which components of the scope to include in the documents as base bid equivalent to the proposed $10,500,000.00 budget with the remaining proposed scope of work as described in the RFSP to be included as add alternates. In addition to the basic services the A/E team has included the effort to provide the city a silver level LEED certified design. This effort is to assist the city in obtaining the LEED certification and establishing with the city representatives the specific points to pursue and all efforts to provide documentation toward obtaining approval of those points. This effort does not include any commissioning associated with the LEED points. Along with PGAL the design team will include the consulting team as presented in the RFSP selection process with Turner Collie & Braden for civil engineering, Walter P. Moore for structural engineering, Purdy McGuire for MEP consulting, Elliott, LeBoeuf & McElwain as the fire training specialist, Kramer One as the Firing Range specialist and Newman Jackson & Bieberstein for landscape design. COMPENSATION Basic Services: We propose to perform these services for a Lump Sum of $1,390,375.00 exclusive of all typical reimbursable costs. For the inclusion of design to Silver LEED Certification for the Public Safety Training Classroom Building a lump sum fee of $81,350.00 is requested. These fees are based on the scope of work as described in the RFSP and if this scope is revised these fees will be revised accordingly. Additional Services: If services other than those described are requested, they will be billed in addition to the above compensation in accordance with our current rate schedule or as negotiated on a case-by-case basis. Additional Services are items such as; 1. Traffic Impact Analysis 2. Wetland Determinations & Report (404 Reconnaissance) 3. Environmental Phase 1 Investigation and Report 4. Water Study 5. Sewer Study 6. Preliminary Plat 7. Boundary Survey 8. Topographic Survey Fee Proposal City of Denton Public Safety Training Center December 4, 2007 Page 3 of 3 9. Physical CID Modeling (Swift Water Channel) . 10. Geotechnical Investigations 11. Civil Engineering Design related to other areas of the property other than this phase 12. Participation in a community awareness program. 13. Updating the existing Master Plan document. 14. Other items as described in the City of Denton General Conditions to Agreement for Architectural or Engineering Services. Reimbursable Items: Items we will consider, as typical reimbursable costs will be invoiced at cost plus 10%. These items include all items as described in the City of Denton Standard Agreement for Architects Services and any printing costs for review by the owner and for pricing. Fees for the permitting and TDLR review will be in addition to any typical A/E reimbursable items. I anticipate our reimbursable budget for a project of this type and complexity should be approximately $25,000.00. The total fees for the project will be invoiced on a percent complete basis and billed monthly until the completion of the project. Reimbursable costs will be billed monthly as they occur. PROJECT SCHEDULE We are prepared to deliver the project as soon as the City of Denton provides written notification to proceed. I anticipate that once we are notified to proceed we will follow the attached schedule for the duration of the project. Thank you for the opportunity to assist you with this project. I look forward to working with you and the other city personnel on this and any other projects we can be of assistance. We have personnel available to begin this project immediately. Please do not hesitate to call should you have any questions regarding this proposal. D"avid L. Andrews, AIA Principal cc: file/ REQUEST FOR SEALED PROPOSAL 3859 City of Denton Architectural/Engineering Services for Public Safety Training Facility GENERAL INFORMATION A. Project Title: Architectural/Engineering Services for Public Safety Training Facility B. Project Location: South Vest Comer of Bonnie Brae and Vintage Parkway City and County of Denton State of Texas C. Project Intent: L The City of Denton has purchased 88-acres for a combined Public Safety Training Facility and Fire Station #7 on the south west corner of Bonnie Brae and Vintage Parkway. The site currently has a recently completed Fire Station (Fire Station #7) on it which is currently going through the LEED Certification process. 2. The City of Denton ("Owner") is in the process of selecting an architecturallengineering teamCTroposer") for the design and construction of a Public Safety Training Facility. This project is unique in that a Master Plan for a Police Department and Fire Department Training Facility with training and administrative offices, firing range, bum building, fire tower, driving track, classrooms, a large community/training, etc. has already been completed (See Attachment #1 "Public Safety Training Facility Master Plan"). The selected architectural/engineering firm may use the Master Plan as a general outline for basic facility layout and scope of services. The City of Denton ("Owner") shall reserve the right to add and/or remove items to the scope of services. The selected architectural engineering firm may also suggest alternatives to the Master Plan. 3. The, selected Proposer will be required to work closely with the Owner throughout the process as well as effectively interacting and communicating with members of a select Police Department, Fire Department, North Central Texas College (NCTC), etc. Design Team. 4. Therefore, the selected Proposer must include a combination of experience in public safety training facility design and construction, including state of the art firing ranges and live fire training. There is nothing in this Request for Proposal that would limit the Proposer from forming a team that meets Page 2 REQUEST FOR SEALED PROPOSAL 3859 City of Denton Architectural/Engineering Services for Public Safety Training Facility the combination of successful experience in design and construction of public safety training facilities. D. Estimated Project Budget: 1. The total currently available project budget = $12.6 million. (refer to phase 1+2 on attachment #1 "Public Safety Training Facility Master Plan") 2. Unfunded potential future phase #3 = $10.7 million. (refer to phase #3 on attachment #1"Public Safety Training Facility Master Plan") 3. Unfunded potential future phase #4 = $7.4 million. (refer to phase 44 on attachment #1"Public Safety Training Facility Master Plan") If. ARCHITECT/ENGINEER SCOPE OF SERVICES: A. Provide all services to complete the project including: Design of project and phased in approach to the Public Safety Training Facility based on budget and operational considerations including but not limited to: a. Land utilization b. Cost savings/analysis c. Shared use by public safety agencies d. Access and egress e. Security and safety f. Energy conservation g. Environment issues h. Use of utilities including water, sewer, fiber, telephone, etc. L Potential alternative future uses by the City of Denton. 2. Design Development for Public Safety Training Facility: Not limited to but to include designing the building in relationship to Operations and Maintenance cost and efficiencies related to the building being a valuable useable facility for future years (30 years plus). Construction Documents for Public Safety Training Facility: To include written documentation from the State of Texas concerning the waiver of Page 3 REQUEST FOR SEALED PROPOSAL 3859 City of Denton Architectural/Engineering Services for Public Safety Training Facility ADA requirements and/or confirming that all drawings and documents meet ADA requirements and guidelines before bidding the project. 4. Specification (Statement of Probable Costs) for Public Safety Training Facility: To include construction estimates but not limited to exterior landscaping, utilities, electrical, water and furniture installation costs. Also the estimates of Operations and Maintenance annual costs to operate the new building, maintaining the building, and securing the building in a safe manner, i.e., may include fiber, telephone utility, etc. 5. Satisfying all City, State, Federal and recognized standards (le: NF'PA, EPA, etc.) for planning and building requirements especially as they may relate to fire and police training facilities. 6. Examining possibilities of designing facilities based on the principles of sustainability and energy conservation. 7. Bidding for construction will be sent out and received by the City of Denton Purchasing Department as per State statute. The recommended firm will be expected to attend: numerous City of Denton Public Safety Training Facility meetings, some . Community meetings, some Planning and Zoning Committee meetings and some City of Denton City Council meetings. B. Contents of Proposal: The architectlengineer's information should be concise and may be supported by any exhibits that demonstrate the firm's (team's) qualifications and experience in building Public Safety Training Facilities. The information should address the following: 1. Credentials of the architect/engineer (team) that will be directly involved in the project for the Public Safety Training Facility. I A description of the procedure in which the architect/engineer (team) will work with City staff. I A description of the procedure in which the architect/engineer (team) will work with City Departments including the Police Department, Fire Department, Facilities Management and other city departments along with any consultants specialized in specific design elements of the project Page 4 REQUEST FOR SEALED PROPOSAL 3859 City of Denton Architectural/Engineering Services for Public Safety Training Facility 4. A list of related projects and clients that may be contacted for additional information. 5. Demonstrated experience in sustainable design. 6. How the arcbitecttengineer (team) will accomplish the project specifically building a modem state of the art fully operational public safety training facility. Architect may be required to use the City of Denton assigned mechanical engineer. C. Architectural Design Scope of Work for Public Safety Training Facility (Based on the Master Plan, but may be altered by "Owner") Burn buildings • Computer controlled gas fired props • Multi-station Meets all safety standards 1- Two story house (Class B Fuel) I- Five story tower (Class B Fuel) I- 2 Story burn structure with flashover chamber (Class A and most likely a pre-manufactured container type of system) Other Items as outlined in attachment #1"Public Safety Training Facility Master Plan". Must meet any and all environmental considerations, laws, guidelines and standards 2. Outside training Haz mat area Outdoor Classroom • Drafting pit • Gasoline tanker prop • Fire pit • Concealed space rescue • Trench rescue space ' • Swift water rescue • Other Items as outlined in attachment 91"Public Safety Training Facility Master Plan". Must meet any and all environmental considerations, laws, guidelines and standards Page 5 REQUEST FOR SEALED PROPOSAL 3859 City of Denton Architectural/Engineering Services for Public Safety Training Facility 3. Public Safety Training Classroom Building of approximately 20,500 square feet. a. Police Department, Fire Department and NCTC Training and Administration offices: (1) Offices for approximately 8 administrati ve and training staff from the Police Department, Fire Department and NCTC. (2) A large conference room, small meeting room and break area and suitable restroom/locker facilities. b. Classroom facility portion: (1) Layout and design to be determined with the following criteria considered as a minimum: -Multiple classrooms of varying sizes -Locker room facilities -Possible fitness room -At least 1 classroom should be able to be converted into an EOC -Building must be designed for potential future expansions c. "Dirty" room(s) for crews in training. d. Possible 911 communication center. C. Parking for approximately 100 vehicles. f. Other Items as outlined in attachment #1"Public Safety Training Facility Master Plan". 4. Firing range: "The following criteria is based off the master plan and will likely change. • Training room of 800 square feet. • Ammunition and Firearms storage of 300 square feet. Rest rooms of 300 feet each for total of 600 square feet • Office of 100 square feet. Page 6 REQUEST FOR SEALED PROPOSAL 3859 City of Denton ArchitecturalfEngineering Services for Public Safety Training Facility • 20 shooting stations • Control booth • Sniper range • Shoot house • Sound reduction considerations • Must meet any and all environmental considerations, laws, guidelines and standards 5. Other Items as outlined in attachment #I"Public Safety Training Facility Master Plan". D. A copy of the City's Standard Agreement for Architects Services is attached (Attachment 42). E. Comply with ADA regulations, City ordinances, Planning and Development Code and all Fire and Building codes. F. Construction administration will be completed by the City of Denton_ G. Produce budget information and cost estimates for Public Safety Training Facility prior to bid and as needed before beginning construction. IV. SELECTION PROCESS A. Receipt of Proposals: One (1) original cony and six (6) conies of the proposal must be submitted on or before Friday August 31, 2007 at 2:00 p.n► to: City of Denton. Purchasing Department Attention: Tom D. Shaw, Purchasing Agent 9018 Texas Street, Denton, Texas 76209. The envelope containing the proposals shall be sealed and bear the name and address of the Proposer and shall be plainly marked as follows: SEALED PROPOSAL 93859 FOR ARCHITECTURAL/ENGINEERING SERVICES FOR CITY OF DENTON PUBLIC SAFETY TRAINING FACILITY Basis of Proposal Comparison/Evaluation: Page 7 REQUEST FOR SEALED PROPOSAL 3859 City of Denton Architectural/Engineering Services for Public Safety Training Facility Proposals will be compared/evaluated on the basis of the following: 1. Proposer's previous successful history planning, designing, and constructing joint use comprehensive public safety training facilities including but not limited to bum buildings, fire training towers, classrooms, swift water rescue, firing range designs, shoot houses and driving tracks = 40% 2. Proposer's ability to work successfully with all levels of contractors in completing projects successfully for the "Owner" which includes but is not limited to on-time, on-budget and long-term sustainability = 20% 3. Demonstrated ability to work successfully with local jurisdictions with their unique development plans and building process =10% 4. Qualification of the Proposer and ability to perform the work which may include LEED Certification = 20% 5. Creative approach = 10% Interviews will be conducted by an evaluation committee, who will then make the final recommendation to City Officials for approval. C. Method of Award: Following the deadline for receipt of proposals, all proposals submitted will be analyzed and reviewed by Owner. The Owner reserves the right not to accept any proposal, or to reject any or all proposals and to waive defects or irregularities in any proposal, at its discretion. The Owner will select the Proposer, who at the sole discretion of the Owner, is the most responsible and beneficial Proposer to the Owner and will then have the right to negotiate a contract based on all factors involved in the proposal. 2. After selection, the successful Proposer and the Owner will then negotiate and complete all necessary documentation and contracts. During contract development and negotiation, the successful Proposer shall not contact any Owner official except the individual designated to act on the Owner's behalf during this process. If a successful agreement cannot be reached with the first selected Proposer, the Owner will then negotiate with the next Proposer and continue this process until an acceptable agreement is reached. 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