2007-229ORDINANCE NO. ~00 ~/",~~_~
AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF ~-
CONTINiJED SOFTWARE MAINTENANCE AND SERVICES FOR THE
LASERFICHE-DOCUNAV DOCUMENT IMAGING SYSTEM CURRENTLY BEING
USED BY THE CITY OF DENTON FROM VP IMAGING AVAILABLE FROM
ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISION FOR STATE
LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF
COMPETITIVE BIDS PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 3876-PURCHASE OF
ANNUAL MAINTENANCE FOR LASERFICHE-DOCUNAV DOCUMENT
IMAGING SYSTEM AWARDED TO VP IMAGING, IN THE AMOUNT OF
$47,354.80, THE FIRST OF THREE PAYMENTS, FOR A TOTAL 3-YEAR
MAINTENANCE AGREEMENT IN THE AMOUNT OF $142,064.44).
WHEREAS, Section 252.022 of the Local Government Code provides that
procurement of items that are only available from one source, including; items that are
only available from one source because of patents, copyrights, secret processes or natural
monopolies; films, manuscripts or books; electricity, gas, water and other utility
purchases; captive replacement parts or components for equipment; and library materials
for a public library that are available only from the persons holding exclusive distribution
rights to the materials; need not be submitted to competitive bids; and
WHEREAS, the City Council wishes to procure one or more of the items
mentioned in the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The following purchase of materials, equipment or supplies, as
described in the "File" listed hereon, and.on file in the office of the Purchasing Agent,
and the license terms attached are hereby approved:
FILE i
NUMBER VENDOR AMOUNT
3876 VP Imaging $142,064.44
SECTION 2. The acceptance .,and approval of the above items shall not
constitute a contract between the City and the person submitting the quotation for such
items until such person shall comply with all requirements specified by the Purchasing
Department.
SECTION 3. The City Manager is hereby authorized to execute any contracts
relating to the items specified in Section 1 and the expenditure of funds pursuant to said
contracts is hereby authorized.
SECTION 4. This ordinance shall become effective immediately upon its
passage and approval.
PASSED AND APPROVED this the o~.h~ day ofs~,~`-,L' 2007.
'E%" W
PERRY . McNEILL, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
..~ ~~~,~,a_
APPROVED AS TO LEGAL FORM:
EDWIN M. SNYDER, CITY ATTORNEY
BY: C
s-oao- 3s~