2007-244ORDINANCE NO. D '
AN ORDINANCE ACCEPTING COMPETITNE PROPOSALS AND AWARDING A
CONTRACT FOR THE PURCHASE OF GROUP TERM LIFE AND ACCIDENTAL DEATH
AND DISMEMBERMENT COVERAGE FOR CITY EMPLOYEES; PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFP
3890-BASIC AND SUPPLEMENTAL EMPLOYEE LIFE INSURANCE/ACCIDENTAL DEATH
AND DISMEMBERMENT INSURANCE AWARDED TO HARTFORD LIFE AND ACCIDENT
INSURANCE COMPANY IN THE ESTIMATED AMOUNT OF $129,900).
WHEREAS, the City has solicited, received and evaluated competitive sealed proposals for
the purchase of Group Term Life and Accidental Death and Dismemberment coverage in accordance
with the procedures of State law and City ordinances; and
WHEREAS, the City Manager or a designated employee has received and reviewed and
recommended that the herein described proposals are the most advantageous to the City considering
the relative importance of price and the other evaluation factors included in the request for proposals;
and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON; HEREBY ORDAINS:
SECTION 1. The items in the following numbered request for proposal for materials,
equipment, supplies or services, shown in the "Request Proposals" on file in the office of the
Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City
considering the relative importance of price and the other evaluation factors included in the request
for proposals.
RFP
NUMBER CONTRACTOR AMOUNT
3890 Hartford Life and Accident Insurance Exhibit A
SECTION 2. By the acceptance and approval of the above numbered items of the submitted
proposals, the City accepts the offer of the persons submitting the proposals for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Proposal Invitations,
Proposals, and related documents.
SECTION 3. Should the City and person submitting approved and accepted items and of
the submitted proposals wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the proposals, the City Manager or his designated representative is hereby
authorized to execute the written contract; provided that the written contract is in accordance with
the terms, conditions, specifications, standards, quantities and specified sums contained in the
Proposal and related documents herein approved and accepted.
SECTION 4. By acceptance and approval of the above numbered items of the submitted
proposals, the City Council hereby authorizes the expenditure of funds therefor in the amount and in
accordance with the approved proposals or pursuant to a written contract made pursuant thereto as
authorized herein.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this ~~ day of , 2007.
. ~
t ~~
PE Y R. McNEILL, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: ` i 111 ~
APPR ED A TO LEGAL FORM:
EDWIN M. SNYDER, CITY ATTORNEY
BY: . /
3-OR 3890
EXHIBIT A
RFP 3890
Vendor Coveraee Price
Hartford Life Insurance $0.165 per $1000 of payroll
Hartford Accidental Death and Dismemberment $0.02 per $1000 of payroll