2007-021
ORDINANCE NO. 2 (J(Yl- 02 /
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL
CONTRACT FOR THE PURCHASE OF PRINT MATERIALS FOR THE CITY OF DENTON
LIBRARY SYSTEM; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (BID 3666-LIBRARY PRINT MATERIALS AWARDED
TO THE LOWEST RESPONSIBLE BIDDER FOR EACH ITEM, BAKER & TAYLOR, INC., IN
THE ESTIMA TED CUMULATIVE ANNUAL AMOUNT OF $950,000).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
!
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase ofthe materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. The numbered items in the following numbered bids for materials, equipment,
supplies, or services, shown in the "Bid Proposals" on file in the office ofthe City Purchasing Agent,
are hereby accepted and approved as being the lowest responsible bids for such items:
BID
NUMBER
ITEM
NO
VENDOR
AMOUNT
3666
l-a-3j
Baker & Taylor, Inc.
Exhibit A
SECTION 2. By the acceptance and approval ofthe above numbered items ofthe submitted
bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance with the terms, specifications,
standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION 3. Should the City and the winning bidder(s) wish to enter into a formal written
agreement as a result ofthe acceptance, approval, and awarding ofthe bids, the City Manager or his
designated representative is hereby authorized to execute a written contract in accordance with the
terms, conditions, specifications, standards, quantities and specified sums contained in the Bid
Proposal and related documents and to extend that contract as determined to be advantageous to the
City of Denton.
SECTION 4. By the acceptance and approval ofthe above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
d
PASSED AND APPROVED this :28- day of ~ Ml1ll tl r y , 2007.
PE~~~~R
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: :
APPROVED AS TO LEGAL FORM:
EDWIN M. SNYDER, CITY ATTORNEY
BY: ~~**
3-0766 . / '
Bid #3666 Exhibit A
Date: 12/19/06
LIBRARY PRINT MATERIALS
VENDOR
Baker & Taylor,
Inc.
Charlotte, NC
DISCOUNTS - % OFF LIST PRICE
1a General Trade 46.2%*
1b Bestsellers 46.2%/40.3%*
1c Technical Books 14%*
ld Children's Books in Publisher's Library Binding 24%*
1e Mass Market Paperbacks 40.3%*
1f Pre-bound Books 40.3%*
19 Large Print Books See Bid
1h Wholesale Books No Bid
11 Foreign Language Books See Bid
1j Quality Paper 40.3%*
PROCESSING BUNDLES
Fully processed; automated .with theft
detection; Mylar jacket, spine label, barcode,
2a ownership label, and theft protection device all $1.09
attached to book (shelf-ready - used primarily
for fiction).
Fully processed; automated"with theft
detection; Mylar jacket, no spine label,
2b barcode, ownership label, and theft protection $1.05
device all attached to book (shelf-ready - used
primarily for non-fiction).
Fully processed; automated without theft
2c detection; Mylar jacket, spine label, barcode, $0.75
and ownership label, all attached to book
Fully processed; automated without theft
2d detection or spine label; ~ylar jacket, $0.66
barcode and ownership labe!, all attached to
book
PROCESSING A LA CARTE
3a Mylar attached $0.55
3b Mylar unattached $0.50
3c Spine Label attached $0.10
3d Spine Label unattached $0.09
3e Barcode attached $0.10
3f Barcode unattached $0.09
3g Ownership label attached $0.10
Exhibit A
Bid #3666
Date: 12/19/06
LIBRARY PRINT MATERIALS
Principle Place of Business:
3h Ownership label unattached
31 Theft detection attached
3j Theft detection unattached
3k Plastic covering for Paperbacks
31 Laminated Paperback Covers
SHIPMENT
Bidder's Comments:
VENDOR
Baker & Taylor,
Inc.
Charlotte, NC
$0.09
$0.49
$0.45
$1.99
$1.99
1-7 days
*See bid for
exceptions