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2007-163ORDINANCE N0. ~/ AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL CONTRACT FOR THE LONG-TERM RENTAL OF HEAVY EQUIPMENT FOR VARIOUS CITY DEPARTMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (BID 3763A-ANNUAL CONTRACT FOR THE LONG- TERM RENTAL OF HEAVY EQUIPMENT AWARDED TO THE LOWEST RESPONSIBLE BIDDER FOR EACH ITEM IN THE ESTIMATED ANNUAL AMOUNT OF $200,000). WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of State law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and"recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" on file in the office ofthe CityPurchasing Agent, are Hereby accepted and approved as being the lowest responsible bids for such items: Bid Number Vendor 3763A TKO Equipment Company 3763A Equipment Support Services 3763A Bane Machinery 3763A B&R Equipment Company 3763A Holt Cat 3763A United Rentals 3763A Hertz Equipment 3763A Four Seasons Equipment Item Number 1, 2, 5, 19, 21, 23, 24, 25, 28, 3Q, 34, 37 10, 1 I, 12, 13, 14, 15, 17, 18, 31, 32 7, 8, 16, 39, 40 4, 22 6, 25, 26, 29, 38 3, 27, 33 9, 35, 36 20 SECTION 2. By the acceptance and approval of the above numbered items ofthe submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur- chase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. City Council finds the bid submitted by Equipment Support Services for Item 5 did not meet specifications and is therefore rejected. SECTION 3. Should the City and the winning bidder(s) wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute a written contract in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents and to extend that contract as determined to be advantageous to the City of Denton. SECTION 4. By the acceptance and approval ofthe above enumerated bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. //77~~ PASSED AND APPROVED this ~ day of L.CC~ ~~ , 2007. ERR . McNEILL, MAYOR ATTEST: .IENNIFER WALTERS, CITY SECRETARY BY. APP OVED AS TO LEGAL FORM: EDWIN M. SNYDER, CITY ATTORNEY BYi~~~_ ~~~ 7 ~ 3-OR id 3673A ~ A' Q a X W F Z W S a a W Q W LL O J f. 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