2007-171ORDINANCE NO. DOS`
AN ORDINANCE OF THE CITY OF DENTON, TEXAS APPROVING AN AGREEMENT
BETWEEN THE CITY OF DENTON AND THE DENTON RECORD CHRONICLE,
APPROVING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF LEGAL
ADVERTISING SERVICES AVAILABLE FROM ONLY ONE SOURCE, IN ACCORDANCE
WITH STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIltEMENTS OF
COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE (FILE 3858-
AGREEMENT WITH THE DENTON RECORD CHRONICLE IN THE AMOUNT OF $8.40
PER COLUMN INCH FOR AN ESTIMATED AWARD OF $35,000).
WHEREAS, Section 252.022 of the Local Government Code provides that procurement
of items that are only available from one source, including; items that are only available from ,
one source because of patents, copyrights, secret processes or natural monopolies; films,
manuscripts or books; electricity, gas, water and other utility purchases; captive replacement ,
parts or components for equipment; and library materials for a public library that are available
only from the persons holding exclusive distribution rights ±o the materials; need not be
submitted to competitive bids; and
WHEREAS, the City Council wishes to procure one or more of the items mentioned in
the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The following purchase of materials, equipment or supplies, as described
in the "File" listed hereon, and on file in the office of the Purchasing Agent, as well as the
license terms attached, are hereby approved:
FILE
NUMBER VENDOR AMOUNT
3858 Denton Record Chronicle $8.40/column inch
SECTION 2. The acceptance and approval of the above items shall not constitute a
contract between the City and the person submitting the quotation for such items until such
person shall comply with all requirements specif ed by the Purchasing Department.
SECTION 3. The City Manager is hereby authorized to execute any contracts relating to
the items specified in Section 1, and the expenditure of funds pursuant to said contracts is hereby
authorized.
SECTION 4. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the 02~~ day ot'r~' 2007.
~(~c~~
PERR R. McNEILL, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY.
APP OVED A TO LEGAL FORM:
November I, 2006
RETAIL ADVERTISING AGREEMENT
DENTON PUBLISHING COMPANY: 940-387-3811 Phone 940-566-6846 Fax
You are hereby authorized to publish advertising for [he undersigned in the Denton Necard-Chronic/e, Denton Time,
TV Chronicle, Denton Business Chronicle, and/or The Grapevine Sun as specified below:
A minimum of 4000 inches/insertions per month/year, for a period of 12 monthslweeks beginning August 21, 2007,
for insertions which [hc advertiser agrees to pay [hc fallowing rates per column inch, per publication; payable
monthly as used.
Drntton Record-Chronicle (Daily) $8.40 Demon Record-Chronicle (Sunday)$9.J5 Wednesday Plus 10.70
Denton Time Denton Business Chronicle $15.00
The Grapevine Sun (Pickup Ratc) 5.0 Neighbors (Pickup Rate) Sj,_00
The leans of this agreement arc based on cash with order or thirty day accounts with approval credit by the business office of Denton Publishing
Company. All rates arc net No rebates for accumulated lincagc.
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This agreement may be terminated by either party for any reason at any time. If this agreement is terminated by either party, a termination sur-
charge, equal to the difference between current opcu rate and xdvertiscr agreement rate, for all advertising placed under the terms of this agree-
ment, will be added to [he above named advertiser's billing. if a[ the end of the term of this agrcemen[, advertiser has failed [o meet lineage com-
mitment, Denton Publishing Company will bill advertiser for the balance of the agreement or the rate difPorence based on awumuluted lincagc,
whichever is the lesser amount.
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Agreements remain in effect when paymcot is received by the 20th of the month following statement date. Agreement rate advertisers with occount baI-
^nccs of 30 days or more will be subjul to collection procedures, possible agreement termination and open billing from beginning dam of the agree-
ment to last insertion scheduled.
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Depth Rcauircmenh-Any ad running more than IS-I/2 inches in depth will be charged as 21-I/4 inches in depth.
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Request for Placmnenl-We try to comply with customer suction or page requests. However placement can only be guaranteed with a 35`90 cost of
ad charge applied. ~~
Errors and Adjustments-Please chuck your ad the first day i[ runs to see that all information is correct. This will unsure your ad is exactly what
you want readers [n see. Denton Publishing Company assurnes no responsibility for errors appearing on original copy submitted by advertisers or
his agency or approved proof of copy (except proof corrections). We must limit our responsibility, if any, [o [he charge for [he space, and cannot be
responsible for incorrect ads after lhu first day of publication, or ads submitted after nnbliched deadline. Any errors or changes must be rcport-
cd to sales department [he following business day. Claims for errors in billing must be made within 30 days of date of invoice; otherwise, such
claims will not be considered.
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Proofs /Copy and Layout Changes -Upon request, proofs will be delivered m [he adveriscr
nravided the ad was submitted prior to deadline and the ad is 20 inches or larger. Copy or layout changes totalling 25% or more of the ad will
be subject to a production surcharge of 35% of the cost of the ad.
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Tuarshue[s-Tearshuets arc available upon revues[ at na chargo, up to five (5) [eurshee[s of each ad. Additional tearsheets may be reyuestal for a
charge of 25¢ cash. Any request made 45 days after publication date will bu filled subject to availability. If no paper is available, a microfilm copy and
publishers affidavit may be subs[imtcd, minimum charge, $20. Tearshctts will be mailed a[ [he end of [hc month unless otherwise requested
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Canccllxtion -Ads canccllcd after deadline will be billed for the amoum of space reserved by advertiser.
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This agrccmenl is valid and binding upon execution and is' made subject to the regulations covering aceupGmce and publication of advertising with
the DENTON PUBLISHING COMPANY.
Advertiser Company
Street Address
Mailing Address
City/State/Zip Code_
Phone Number
Name of Authorized
Title of Agent
Signature of Agent_
Approved by