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2005-370FILE REFERENCE FORM 2005-370 X Additional File Exists Additional File Contains Records Not Public, According to the Public Records Act Other FILES Date Initials Changer Order Number One to Contract - Ordinance No. 2009-069 04/07/09 ) R ORDINANCE NO. 20,6--,574 _ AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL CONTRACT FOR TRUCKING SERVICES FOR THE CITY OF DENTON STREET AND DRAINAGE DIVISIONS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (BID 3413-ANNUAL CONTRACT FOR TRUCKING SERVICES AWARDED TO THE OVERALL LOWEST BIDDER, HICKORY CREEK HAULERS, LLC IN THE ANNUAL ESTIMATED AMOUNT OF $56,000). WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of State law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent, are hereby accepted and approved as being the -lowest responsible bids for such items: BID ITEM NUMBER NO VENDOR AMOUNT 3413 1-4 Hickory Creek Haulers, LLC Exhibit A SECTION 2. By the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur- chase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION 3. Should the City and the winning bidder(s) wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute a written contract in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents and to extend that contract as determined to be advantageous to the City of Denton. SECTION 4. By the acceptance and approval of the above enumerated bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this .3d day of iamnklb '2005. &44i~~ACIL EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: (/~?A! (t (,l lA t/c ~~Ji11 t!/Lt1~ U APPROVED AS TO LEGAL FORM: EDWIN M. SNYDER, CITY ATTORNEY BY: 3-ORD-BID 3413 Exhibit A BID #3413 DATE: 11/10105 ANNUAL CONTRACT FOR TRUCKING SERVICES No. DESCRIPTION VENDOR Price per hour to haul spoil materials, HMAC, concrete, gravel, and other materials as required, for different Hickory Creek operations throughout the contract period, excluding fuel. Haulers, Inc. Principle Place of Business: Denton, TX 1 Per hour, Per Tandem Truck-Minimum 14 Yard Dump $26.80 2 Per Hour, Per Tandem Trailer-Minimum 20 Plus Yard End $60.00 Dump Items 3 & 4- Fuel Rate To Operate Above By The Hour 3 Base Fuel Rate Per Hour To Operate Tandem Truck $15.00 4 Base Fuel Rate Per Hour To Operate Tandem Trailer $15.00 Shipment can be made in - days from receipt of order. 3 Average Wholesale Rate per DFW Oil Price Information $1 9918 Service (OPIS) at bid opening