2005-161
ORDINANCE NO. J.tí(}5"- / ~ I
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A THREE YEAR
CONTRACT FOR THE PURCHASE OF WOOD UTILITY POLES FOR DENTON MUNICIPAL
ELECTRIC; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECT]VE DATE (BID 3342-THREE YEAR AGREEMENT FOR WOOD
UTILITY POLES AWARDED TO THE LOWEST RESPONSIBLE BIDDER FOR EACH ITEM IN
THE ANNUAL ESTIMATED AMOUNT OF $]60,000).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDA]NS:
SECTION 1. The numbered items in the following numbered bids for materials, equipment,
supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent,
are hereby accepted and approved as being the lowest responsible bids for such items:
BID
NUMBER
ITEM
NO
VENDOR
AMOUNT
3342
]-26
Lufkin Creosoting Company
Exhibit A
SECTION 2. City Council finds the bid submitted by RJ Trading Group, Ltd. did not meet
specifications and is therefore rejected.
SECTION 3. By the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees
to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION 4. Should the City and the winning bidder(s) wish to enter into a formal written
agreement as a result ofthe acceptance, approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute a written contract in accordance with the
terms, conditions, specifications, standards, quantities and specified sums contained in the Bid
Proposal and related documents and to extend that contract as determined to be advantageous to the
City of Denton.
SECTION 5. By the acceptance and approval ofthe above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 6. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the ó< / ff day of yÚ/lL
,2005.
¿~Ik~
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY~"'~\v, ~~ tow
APPROVED AS TO LEGAL FORM:
EDWIN M. SNYDER, INTERIM CITY ATTORNEY
Bid # 3342
Opens: 5/31/05
Three Year Agreement for Wood Utility Poles
Exhibit A
Vendor
LufkinCreosoting Company, Lufl<ir1, TX
IIiIiit A Preferred B Alternate C
Unit price for Unit Price for
Est. Oty RUS M-20
DME Drilling Drilling
1 54069000 35 FT. CLASS 3 150 $207.25 $204.00
2 54069510 35 FT. CLASS 1 1 $276.30 $265.00
3 54069050 40 FT. CLASS 3 100 $251.88 $245.00
4 54069540 40 FT. CLASS 1 20 $352.55 $345.00
5 54069515 45 FT. CLASS 1 160 $400.62 $390.00
6 54069520 50 FT. CLASS 1 50 $464.09 $450.00
7 54069530 55 FT. CLASS 1 50 $628.89 $615.00
8 54069535 60 FT. CLASS 1 6 $773.79 $760.00
9 54069565 65 FT. CLASS 1 6 $1,106.65 $1,095.00
10 N/A 65 FT. CLASS H1 1 $1,272.40 $1,260.00
11 N/A 65 FT. CLASS H2 1 $1,651.75 $1,630.00
12 54069300 70 FT. CLASS 1 4 $1,272.40 $1,260.00
13 N/A 70 FT. CLASS H1 1 $1,671.45 $1,655.00
14 N/A 70 FT. CLASS H2 1 $1,917.15 $1,885.00
15 54069560 75 FT. CLASS 1 4 $1,670.70 $1,645.00
16 N/A 75 FT. CLASS H1 1 $1,917.15 $1,900.00
17 N/A 75 FT. CLASS H2 1 $2,278.30 $2,202.00
18 54069400 80 FT. CLASS 1 4 $1,935.63 $1,899.00
19 N/A 80 FT. CLASS H1 1 $2,188.72 $2,155.00
LU N/A tiU to I . \...LA~;::; H2 1 $2,628.50 $2,600.00
21 54069450 85 FT. CLASS 1 2 $2,176.72 $2,135.00
22 N/A 85 FT. CLASS H1 1 $2,628.25 $2,589.00
23 N/A 85 FT. CLASS H2 1 $3,024.20 $2,985.00
24 54069500 90 FT. CLASS 1 1 $2,628.50 $2,580.00
25 N/A 90 FT. CLASS H1 1 $3,124.20 $2,999.00
26 N/A 90 FT. CLASS H2 1 $4,140.25 $4,000.00
TOTALS $248,795.92 $247,846.63
Delivery within days ARO. 7-10 Days 7-10 Days
Optional Adder to hand pick Ihe
strongest & straightest poles for
shipment: $ per pole. N/A N/A