2005-183
ORDINANCE NO. ~OtJ!J- /fJð
AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH THE
FIRM OF FREESE AND NICHOLS, INe. TO PROVIDE ENGINEERING SERVICES FOR
ENGINEERING REVIEW OF THE DEVELOPMENT REVIEW PROCESS; AUTHORIZING
THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Freese and Nichols, Inc., a professional engineering finn (the "Provider") is
being selected as the most highly qualified on the basis of its demonstrated competence and
qualifications to perfonn the proposed professional services; and
WHEREAS, attached hereto and made a part hereof by reference is a proposed
professional services agreement between the City and the Provider to perfonn engineering
services for engineering review of the City's development review process (the "Contract"); and
WHEREAS, the fees under the Contract are fair and reasonable and are consistent with
and not higher than the recommended practices and fees published by the professional
associations applicable to the Provider's profession and such fees do not exceed the maximum
provided by law; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The findings set forth in the preamble of this Ordinance are incorporated
by reference into the body of this Ordinance as if fully set forth herein.
SECTION 2, The City Council hereby approves the Contract. The City Manager, or his
designee is hereby authorized execute the Contract on behalf of the City and to carry out the
rights and duties of the City under the Contract and is authorized to expend funds as required by
the Contract.
SECTION 3, This ordinance shall become effective immediately upon its passage and
approval.
6(; (þ.
PASSED AND APPROVED this the ~/ ~ day of 'Ñ
ê~ I~~
,2005.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
BY:
Page 2
PROFESSIONAL SERVICES AGREEMENT
FOR ENGINEERING DEVELOPMENT REVIEW SERVICES
STATE OF TEXAS
§
COUNTY OF DENTON
§
THIS AGREEMENT is made and entered into as of the r /.¿,t day of
. , 2005, by and between the City of Denton, Texas, a Texas municipal
co oration, with its principal office at 215 East McKinney Street, Denton, Denton County,
Texas 76201, hereinafter called "CITY" and Freese and Nichols, Inc., with its corporate office at
4055 International Plaza, Suite 200, Fort Worth, Texas 76109, hereinafter called
"CONSULTANT," acting herein, by and through their duly authorized representatives.
WITNESSETH, that in consideration of the covenants and agreements herein contained,
the parties hereto do mutually agree as follows:
ARTICLE 1
EMPLOYMENT OF CONSULTANT
The CITY hereby contracts with the CONSULTANT, as an independent contractor, and
the CONSULTANT hereby agrees to perfonn the services herein in connection with the Projeet
as stated in the sections to follow, with diligence and in accordance with the highest professional
standards customarily obtained for such services in the State of Texas. The professional services
set out herein are in connection with the following described project:
The Project shall include, without limitation, reviewing plats, site plans, infrastructure
improvements related to development, construction plans and variance requests during
the development permitting for compliance with the City Development Code and Code of
Ordinances. CONSULTANT will work directly for the Development Review
Coordinator in the Planning and Development Department
ARTICLE 2
SCOPE OF SERVICES
The CONSULTANT shall perfonn the following services in a professional manner:
A.
The CONSULTANT shall perfonn all those services as necessary and as described in the
CITY's RSFP #3318, which is attached hereto and made a part hereof as Exhibit "A" as
if written word for word herein.
B.
To perform all those services set forth in CONSULTANT's Scope of Services dated May
17,2005, which proposal is attached hereto and made a part hereof as Exhibit "B" as if
written word for word herein.
C.
CONSULTANT shall perform all those services set forth in Article IB (Specific Project
Reviews) of the Scope of Services Exhibit B on an individual task order basis.
Page I
D.
If there is any conflict between the tenns of this Agreement and the exhibits attached to
this Agreement, the terms and conditions of this Agreement will control over the terms
and conditions of the attached exhibits.
ARTICLE 3
ADDITIONAL SERVICES
Additional serviees to be performed by the CONSULTANT, if authorized by the CITY,
which are not included in the above-described Basic Serviees, are deseribed in Exhibit B.
ARTICLE 4
PERIOD OF SERVICE
This Agreement shall become effective upon execution of this Agreement by the CITY
and the CONSULTANT and upon issue of a notice to proceed by the CITY, and shall remain in
force for a period of three years with the possibility of up to three one-year contract extensions as
approved by the CITY. This Agreement may be sooner terminated in accordance with the
provisions hereof. The CONSULTANT shall make all reasonable efforts to complete the
services set forth herein as expeditiously as possible and to meet the schedule established by the
CITY, acting through its City Manager or his designee.
ARTICLE 5
COMPENSATION
A.
COMPENSATION TERMS:
I.
"Subcontract Expense" is defined as expenses incurred by the CONSULTANT in
employment of others in outside firms for services in the area of professional
engineering, or related services.
2.
"Direct Non-Labor Expense" is defined as that expense for any assignment
incurred by the CONSULTANT for supplies, transportation and equipment,
travel, communications, subsistence, and lodging away from home, and similar
ineidental expenses in eonnection with that assignment.
B.
BILLING AND PAYMENT: For and in consideration of the professional services to be
performed by the CONSULTANT herein, the CITY agrees to pay CONSULTANT,
based upon the satisfactory completion of the Basic Services tasks set forth in the Scope
of Services as shown in Article II above.
I. CONSULTANT shall perform its work on this Project in accordance with the
provisions of Article IA (Recurring Services) as defined by the Scope of Services of
Exhibit B attached hereto and incorporated herewith by reference. CONSULTANT
shall be paid for these services on a monthly basis for a lump sum amount of $15,500
per month for the length of the contract.
Page 2
2. CONSULTANT shall perfonn its work on this Project in accordance with the
provisions of Article ill (Specific Project Reviews) as defined by the Scope of
Services of Exhibit B attached hereto and incorporated herewith by reference,
CONSULTANT shall be paid for these services on a task order basis at the rates
deseribed in Exhibit C.
3. Monthly payments to the CONSULTANT will be made on the basis of detailed
monthly statements rendered to and approved by the CITY through its City Manager
or his designee; however, under no circumstances shall any monthly statement for
services exceed the value of the work perfonned at the time a statement is rendered.
4. Nothing contained in this Article shall require the CITY to pay for any work which is
unsatisfactory, as reasonably determined by the City Manager or his designee, or
whieh is not submitted in eompliance with the terms of this Agreement. The CITY
shall not be required to make any payments to the CONSULTANT when the
CONSULTANT is in default under this Agreement.
5. It is specifically understood and agreed that the CONSULTANT shall not be
authorized to undertake any work pursuant to this Agreement which would require
additional payments by the CITY for any charge, expense, or reimbursement above
the maximum not to exceed fee as stated, without first having obtained written
authorization from the CITY. The CONSULTANT shall not proceed to perform the
services listed in Article 3 "Additional Services," without obtaining prior written
authorization from the CITY.
C,
ADDITIONAL SERVICES: For additional services authorized in writing by the CITY
in Article 3, the CONSULTANT shall be paid based on the Schedule of Charges at an
hourly rate shown in Exhibit "c." Payments for additional services shall be due and
payable upon submission by the CONSULTANT, and shall be in accordance with
subsection B hereof. Statements shall not be submitted more frequently than monthly.
D.
PA YMENT: If the CITY fails to make payments due the CONSULTANT for services
and expenses within sixty (60) days after receipt of the CONSULTANT's undisputed
statement thereof, the amounts due the CONSULTANT will be increased by the rate of
one percent (1%) per month from the said sixtieth (60th) day, and, in addition, the
CONSULTANT may, after giving seven (7) days' written notice to the CITY, suspend
services under this Agreement until the CONSULTANT has been paid in full all amounts
due for services, expenses, and charges, provided, however, nothing herein shall require
the CITY to pay the late charge of one percent (1%) set forth herein if the CITY
reasonably determines that the work is unsatisfactory, in accordance with this Article 5,
"Compensation."
Page 3
ARTICLE 6
OBSERVATION AND REVIEW OF THE WORK
The CONSULTANT will exercise reasonable care and due diligence in discovering and
promptly reporting to the CITY any defects or deficiencies in the work of the CONSULTANT or
any subcontractors or subconsultants.
ARTICLE 7
OWNERSHIP OF DOCUMENTS
All documents prepared or furnished by the CONSULTANT (and CONSULTANT's
subcontractors or subconsultants) pursuant to this Agreement are instruments of service, and
shall become the property of the CITY upon the termination of this Agreement. The
CONSULTANT is entitled to retain copies of all such documents. The documents prepared and
furnished by the CONSULTANT are intended only to be applieable to this Project, and CITY's
use of these documents in other projects shall be at CITY's sole risk and expense. In the event
the CITY uses any of the information or materials developed pursuant to this Agreement in
another project or for other purposes than specified herein, CONSULTANT is released from any
and all liability relating to their use in that project.
ARTICLE 8
INDEPENDENT CONTRACTOR
CONSULTANT shall provide services to CITY as an independent contractor, not as an
employee of the CITY. CONSULTANT shall not have or claim any right arising from employee
status.
ARTICLE 9
INDEMNITY AGREEMENT
The CONSULTANT shall indemnify and save and hold harmless the CITY and its
officers, agents, and employees from and against any and all liability, claims, demands, damages,
losses, and expenses, including, but not limited to court costs and reasonable attorney fees
incurred by the CITY, and including, without limitation, damages for bodily and personal injury,
death and property damage, resulting from the negligent acts or omissions of the
CONSULTANT or its officers, shareholders, agents, or employees in the execution, operation, or
performance of this Agreement.
Nothing in this Agreement shall be construed to create a liability to any person who is not
a party to this Agreement, and nothing herein shall waive any of the parties' defenses, both at
law or equity, to any claim, cause of action, or litigation filed by anyone not a party to this
Agreement, including the defense of governmental immunity, which defenses are hereby
expressly reserved.
Page 4
ARTICLE 10
INSURANCE
During the performance of the services under this Agreement, CONSULTANT shall
maintain the following insurance with an insurance company licensed to do business in the State
of Texas by the State Insurance ComITÙssion or any successor agency that has a rating with Best
Rate Carriers of at least an A- or above:
A.
Comprehensive General Liability Insurance with bodily injury limits of not less than
$500,000 for each occurrence and not less than $500,000 in the aggregate, and with
property damage limits of not less than $100,000 for each occurrence and not less than
$100,000 in the aggregate.
B.
Automobile Liability Insurance with bodily injury limits of not less than $500,000 for
each person and not less than $500,000 for each accident, and with property damage
limits of not less than $ I 00,000 for each accident.
C.
Worker's Compensation Insurance in accordance with statutory requirements, and
Employers' Liability Insurance with limits of not less than $100,000 for each accident.
D.
Professional Liability Insurance with limits of not less than $1,000,000 annual aggregate.
E.
The CONSULTANT shall furnish insurance certificates or insurance policies at the
CITY's request to evidence such coverages. The insurance policies shall name the CITY
as an additional insured on all such policies, and shall contain a provision that such
insurance shall not be canceled or modified without thirty (30) days' prior written notice
to CITY and CONSULTANT, In such event, the CONSULTANT shall, prior to the
effeetive date of the change or cancellation, serve substitute polieies furnishing the same
coverage.
ARTICLE 11
ARBITRATION AND ALTERNATE DISPUTE RESOLUTION
The parties may agree to settle any disputes under this Agreement by submitting the
dispute to arbitration or other means of alternate dispute resolution, such as mediation. No
arbitration or alternate dispute resolution arising out of or relating to this Agreement, involving
one party's disagreement, may include the other party to the disagreement without the other's
approval.
ARTICLE 12
TERMINATION OF AGREEMENT
A.
Notwithstanding any other provision of this Agreement, either party may terminate by
giving thirty (30) days' advance written notice to the other party.
Page 5
B.
This Agreement may be terminated in whole or in part in the event of either party
substantially failing to fulfill its obligations under this Agreement. No such termination
will be affected unless the other party is given (1) written notice (delivered by certified
mail, return receipt requested) of intent to terminate and setting forth the reasons
specifying the non-performance, and not less than thirty (30) calendar days to cure the
failure; and (2) an opportunity for consultation with the terminating party prior to
termination.
c.
If the Agreement is terminated prior to completion of the services to be provided
hereunder, CONSULTANT shall immediately cease all services and shall render a final
bill for services to the CITY within thirty (30) days after the date of termination. The
CITY shall pay CONSULTANT for all services properly rendered and satisfactorily
performed and for reimbursable expenses to termination incurred prior to the date of
termination, in accordance with Article 5 "Compensation." Should the CITY
subsequently contract with a new consultant for the continuation of services on the
Project, CONSULTANT shall cooperate in providing information. The CONSULTANT
shall turn over all documents prepared or furnished by CONSULTANT pursuant to this
Agreement to the CITY on or before the date of termination, but may maintain copies of
such documents for its use.
ARTICLE 13
RESPONSIBILITY FOR CLAIMS AND LIABILITIES
Approval by the CITY shall not constitute, nor be deemed a release of the responsibility
and liability of the CONSULTANT, its employees, associates, agents, subcontractors, and
subconsultants for the accuracy and competency of their designs or other work; nor shall such
approval be deemed to be an assumption of such responsibility by the CITY for any defect in the
design or other work prepared by the CONSULTANT, its employees, subcontractors, agents, and
consultants.
ARTICLE 14
NOTICES
All notices, communications, and reports required or permitted under this Agreement
shall be personally delivered or mailed to the respective parties by depositing same in the United
States mail to the address shown below, certified mail, return receipt requested, unless otherwise
specified herein. Mailed notices shall be deemed communicated as of three (3) days after
mailing:
To CONSULTANT:
To CITY:
Freese and Nichols, Inc.
Ronald J. Harper, P.E., Assoeiate
105 S. Tennessee, Suite 101
McKinney, Texas 75069
City of Denton
Kelly Carpenter, AICP, Director
221 N. Elm
Denton, Texas 76201
Page 6
All notices shall be deemed effective upon receipt by the party to whom such notice is
given, or within three (3) days after mailing.
ARTICLE 15
ENTIRE AGREEMENT
This Agreement, consisting of nine (9) pages and three (3) Exhibits, constitutes the
complete and final expression of the agreement of the parties, and is intended as a complete and
exclusive statement of the tenns of their agreements, and supersedes all prior or
contemporaneous offers, promises, representations, negotiations, discussions, communications,
and agreements which may have been made in connection with the subjeet matter hereof.
ARTICLE 16
SEVERABILITY
If any provision of this Agreement is found or deemed by a court of competent
jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of
this Agreement and shall not cause the remainder to be invalid or unenforceable. In such event,
the parties shall reform this Agreement to replace such stricken provision with a valid and
enforeeable provision which comes as close as possible to expressing the intention of the stricken
provision.
ARTICLE 17
COMPLIANCE WITH LAWS
The CONSULTANT shall comply with all federal, state, and local laws, rules,
regulations, and ordinances applicable to the work covered hereunder as they may now read or
hereinafter be amended.
ARTICLE 18
DISCRIMINATION PROHIBITED
In performing the services required hereunder, the CONSULTANT shall not discriminate
against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or
physical handicap.
ARTICLE 19
PERSONNEL
A.
The CONSULTANT represents that it has or will secure, at its own expense, all
personnel required to perform all the services required under this Agreement. Such
personnel shall not be employees or officers of, or have any contractual relations with the
CITY, CONSULTANT shall inform the CITY of any conflict of interest or potential
conflict of interest that may arise during the term of this Agreement.
B.
All services required hereunder will be performed by the CONSULTANT or under its
supervision. All personnel engaged in work shall be qualified, and shall be authorized
and permitted under state and local laws to perform such services.
Page 7
E.
ARTICLE 20
ASSIGNABILITY
The CONSULTANT shall not assign any interest in this Agreement, and shall not
transfer any interest in this Agreement (whether by assignment, novation, or otherwise) without
the prior written consent of the CITY.
ARTICLE 21
MODIFICATION
No waiver or modification of this Agreement or of any covenant, condition, or limitation
herein contained shall be valid unless in writing and duly executed by the party to be charged
therewith, and no evidence of any waiver or modification shall be offered or received in evidence
in any proceeding arising between the parties hereto out of or affecting this Agreement, or the
rights or obligations of the parties hereunder, and unless such waiver or modification is in
writing and duly executed; and the parties further agree that the provisions of this section will not
be waived unless as set forth herein.
ARTICLE 22
MISCELLANEOUS
A.
The following exhibits are attached to and made a part of this Agreement: Exhibit A,
RSFP #3318 Engineering Development Review Services; Exhibit B, Scope of Services
and Exhibit C, Schedule of Charges.
B.
CONSULTANT agrees that CITY shall, until the expiration of three (3) years after the
final payment under this Agreement, have access to and the right to examine any directly
pertinent books, documents, papers, and records of the CONSULTANT involving
transactions relating to this Agreement. CONSULTANT agrees that CITY shall have
access during normal working hours to all necessary CONSULTANT facilities and shall
be provided adequate and appropriate working space in order to conduct audits in
compliance with this section. CITY shall give CONSULTANT reasonable advance
notice of intended audits.
C.
Venue of any suit or cause of action under this Agreement shall lie exclusively in Denton
County, Texas, This Agreement shall be construed in accordance with the laws of the
State of Texas.
D.
For the purpose of this Agreement, the key persons who will perform most of the work
hereunder shall be Ronald J. Harper and Tricia H. Hatley. However, nothing herein shall
limit CONSULTANT from using other qualified and competent members of its firm to
perform the services required herein.
CONSULTANT shall commence, carryon, and complete any and all projects with all
applicable dispatch, in a sound, economical, and efficient manner and in accordance with
the provisions hereof. In accomplishing the projects, CONSULTANT shall take such
steps as are appropriate to ensure that the work involved is properly coordinated with
related work being carried on by the CITY.
Page 8
F.
The CITY shall assist the CONSULTANT by placing at the CONSULTANT's disposal
all available infonnation pertinent to the Project, including previous reports, any other
data relative to the Project, and arranging for the access thereto, and make all provisions
for the CONSULTANT to enter in or upon public and private property as required for the
CONSULTANT to perfonn services under this Agreement.
G.
The captions of this Agreement are for infonnational purposes only, and shall not in any
way affect the substantive tenns or conditions of this Agreement.
IN WITNESS HEREOF, the City of Denton, Texas has caused this Agreement to be
executed by its duly authorized City Manager, and CONSUL T AN~has executes! ,this Agreement
through its duly authorized undersigned officer on this the ~ day of (ft(fl.1~ ,
2005. z¡
~~ON
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY ~,,;\: \~!l \ \:" ~
APPROVED AS 0 LEGAL FORM:
HERBERT lo PRO CITY AT RNEY
BY:
FREESE AND NICHOLS, INc.
C~~::jJ.I~
-r TRICIA H, H TLEY, P,E. J
PRINCIPAL
WITNESS:
BY t~ ~11Þ</
Page 9
Exhibi1 A
CITY OF DENTON, TEXAS
RFSP # 3318
ENGINEERING
D EVELO Pl\1ENT REVIEW
SERVICES
PROPOSAL DUE :MARCH 17, 2005
2:00 P.M.
RFSP 3318 - ENGINEERING DEVELOPMENT REVIEW SERVICES
J.
INTRODUCTION
The City of Denton (City) is interested in receiving proposals to contract with a qualified
engineering consulting finn (Finn) to provide Development Review for the engineering
factors associated with development proposals. This effort will include, but not be
limited to, reviewing plats, site plans, infrastructure improvements related to
development, construction plans and variance requests during the development
pennitting for compliance with the City Development Code and Code of Ordinances.
The FÍ1m win work directly for the Development Review Coordinator in the Plal1l1ing
and Development Department. The Development Code, the Criteria Manual, the
universal application, checklists, schedules, 2004-05 caseloads and other infonnation
that the Firm wil1 need to be familiar with in order to make its proposal and to perfonn
the work are available upon request by contacting the Purchasing office,
II.
SCOPE OF WORK
A.
EFFORT REQUIRED
I.
The Finn's efforts wil1 include the fol1owing:
a. Review the City's engineering development review process checklists
and recommend changes to the Development Review Coordinator.
Changes wil1 be recommended based on Finn's development review
experience, its developer experience and best engineering practices.
b. Become familiar with the City's Development Code.
c. Become familiar with al1 City Master Plans and Long-Range Plans that
win affect development. This win initial1y require a review of existing
plans (paper and electronic) and meetings with appropriate departments
coordinated by the City's Development Review Coordinator.
d, Attend .and present development cases at Planning and Zoning
Cornn1ission meetings as required by the Development Review
Coordinator. Since the City has an established case manager system, it is
anticipated that the Firm wil1 only be called upon in special cases to attend
P and Z meetings,
e. Attend Economic Development meetings, development pre-construction
meetings, as required by the Development Review Coordinator. II is
anticipated that the City's Inspections group, in the Utilities and CIP
Engineering Department, wil1 usual1y be responsible for and attend pre-
construction meetings.
Page 2 of 10
RFSP 33] 8 - ENGINEERING DEVELOPMENT REVJEW SERV1CES
f. Use the City's permitting software (TralùT). Finn will enter its
comments into the pennit tracking system on the schedule provided by the
City, Finn will make the project team(s) and manager available for
training at the City on its pennit tracking software, Fil111 is expected to
communicate by telephone, email and other communication tools with the
City on a daily or more frequent basis.
g. Firm will make its projectteam(s) and manager available for training on
the City's development review process, codes and customer service
orientation,
h. Finn will scan reviewed/marked up plans for uploading to the TraklT
system and will make the original marked up plan set available to the
Development Review Coordinator for return to the applicant.
i. Attend/participate in weekly City Development Review Committee staff
meetings to review projects.
j. Finn will make available an engineer to work at the City offices for a
consistent, continuing period each week dming which office hours are
offered to applicants.
k. Respond to phone calls from case manager, applicant and/or
Development Review Coordinator within two hours.
2,
CNIL AND PLANNING REVIEWS
a. Provide qualified reviewers for development preliminary and [mal
plats, site plans, Special Use Permits (SUP), variances, and civil
constmction plans.
b, Review developer submittals for compliance with the City Development
Code and the Floodplain Ordinance (Chapter 30) of the Denton Code of
Ordinances.
c. Be familiar with entire Development Code, Criteria Manual,
Comprehensive Plan and all associated Master Plans of the City,
d. Review developer submittals for compliance and coordination with
stonn water quality best management practices and other environmental
requirements.
e. Review developer submittals for compliance with or furtherance of
projects identified in the Water/Wastewater Master Plan, Mobility Plan,
Drainage Master Plan, Parks Master Plans, Capital Improvement Plans,
and all other long-range plans,
Page 3 of 10
RFSP 3318 - ENGrNEERING DEVELOPMENT REVIEW SERVICES
f. Uses field data and operational data supplied by the City through the
Development Review Coordinator to supplement the Code, manuals, and
master plans.
g. Issues requiring coordination of development projects with long-range
plans win be identified by the Development Review Coordinator. Firn1
may be involved in such coordination meetings as needed by the
Development Review Coordinator.
h, Prepare and submit comments to the City's pem1itting software system
(TrakIT) on the specified schedule for the oversight of the Development
Review Coordinator.
i. The engineer (Firn1) is required to participate in meetings with
applicants and in conversations to explain comments pursuant to the
direction of the Development Review Coordinator. The Finn is required to
notify the case manager of conversations with the applicant, so the case
manager is infonned and the record include references to the
conversations.
j. Provide clarification of City requirements dUJing the development
review process to the applicant through the case manager, unless contacted
directly by the applicant. Finn win document all client contact in the
permit tracking software.
k. Firm will attend and participate in weekly Development Review
Committee staff meetings,
I. Finn win attend and participate in meetings with applicant as required.
m. Finn will attend and participate in Engineering Cabinet meetings as
required by the Development Review Coordinator.
n. Finn is a reviewer of plans prepared by professional engineers and is
expected NOT to redesign projects.
B.
FIRM REQUIREMENTS
The Finn must demonstrate compliance with the following requirements:
1.
Direct employees of the Finn's company must perfonn all services in this
contract. '
2.
Firm win not perfonn any work for private clients on projects that may be
submitted for review and approval through the City's Development
Page4oflO
RFSP 3318 - ENGINEERING DEVELOPMENT REVIEW SERVICES
3,
C,
Pel11lltting Process, This docs not preclude the Firnl from other private
work not meeting this criterion,
Firnl must have in its employment a multi-discip1inary staff of a size
sufficient to perfonD the services. These disciplines must include civil
engineering and environmental. The project manager must be a
Professional Engineer, licensed in the State of Texas, with at least ten
years of development design and development review in Texas. For each
sub-discip1ine (water/wastewater, drainage, transportation, environmental,
and general civil), at least one senior levc1 P.E. wi11 provide development
review guidance and oversight to others (licensed P.E.'s and/or ETT's)
who may work on this program.
4,
City desires continuity from the Firm's review team: Finn wi1l provide at
least one team that wi11 stay together over time on tIlls project. Lack of
continuity or frequent changes in staffing for this program may result in
tenDination of the contract.
5,
City reserves the right to veto the participation of FinD's engineer on a
project due to customer service or engineering review issues.
6.
Film wi11 provide customer service to the City and to the app1icants in
accordance with the City's customer service mission.
7,
Provide comments and feedback in a timely manner in accordance with
City's time1ines.
PROJECT IMPLEMENTATION SCHEDULE
1.
The City has developed the fo11owing proposed project implementation
schedule:
Distribution ofRFP:
Proposal Submittal Deadline:
FinD Selection:
FinD Contract Negotiation:
Finn Contract Award:
FinD Stmis Work:
February 28, 2005
March 17, 2005 by 2:00 p.m.
March 18, 2005 to April 8, 2005
April 11, 2005 to April 15,2005
May 3, 2005
May 4, 2005
III.
SELECTION PROCESS
The responses should address each of the fo11owing areas in the same order in which they
are set forth below,
Page 5 oflO
RFSP 3318 - ENGIJ\TEERING DEVELOPMENT REVIEW SERVICES
A.
B.
STATEMENT OF INTEREST
Provide a statement of interest relative to this specific project, including a
statement of availability to undertake this project, personnel proposed for the
project team, firm's perspective on dcvelopment review and providing services to
assist the City in protecting the general health, safety and welfare of citizens and
its perspective on providing excellent, timcly and professional customer service as
well as the time frame defined by the City.
FIRMS ORGANIZA nON
I.
Name and Address of the Finn
2.
General overview of the Finn
3.
Firnl Profile, including:
a. Age
b. Type of finn (limited partnership, corporation, etc.)
c, Finn History
d, Firm Size (including number in each required discipline)
e, Areas of special concentration: particular attention should be paid to
identifying work in development, local government plan review work,
and the preparation of codes and design standards
f. Telephone number and fax number
4.
Description of the Team:
a. Identification of the proposed Project Manager
b. Identification of key review personnel
c, Organization Chart
d. Resumes for each key individual on the team and definition of that
individual's role in the project
5.
How the fum win be organized in order to provide continuity of project
review over time and on any individual development application
6.
Awards
c.
REVELANT EXPERIENCE AND CAPABILITIES
Relevant experiences and capabilities of the Fiml' s team members and team as a
whole will be rated by the City by a review of both completed and on-going
assignments, years ofrelevant experience, credentials (P,E., versus, EIT); greater
weight win be given to project experienèe within the past five (5) years
containing the team members proposed:
1.
Relevant project experience infonnation to include:
a, Entity Name and Location.
Page 6 of 10
RFSP 3318 - ENGI1\TEERING DEVELOPMENT REVJEW SERVICES
b, Project description with specific descriptions of responsibilities,
successes and failures related to project scope,
c, Nature of professional services delivered by Firm on each of these
relevant projects, incJuding identification of the responsibility and
scope of the team member proposed for participation on the City
project.
d, List of municipal and private developer cJient references for relevant
projects with contact names and telephone numbers
2,
Project Understanding:
a. Briefly describe your understanding of the project scope, important
issues, and City requirements.
3.
Project Approach:
a. State briefly the firn1's opinion about the most important
considerations and challenges that must be addressed in this project,
and how the firnl intends to handle them. Specifically address ease
and efficiency of the pernlitting process, coordination with the
Development Review Coordinator, availability of the remainder of the
City's review team, and anticipated review and pennitting times.
4.
Team Organization:
a. Discuss the finn's proposed team organization and communication
methods. Be specific with regard to internal and external
communications, quality control, electronic capabilities, and individual
responsibilities
IV.
SELECTION PROCEDURES / DESCRIPTION OF PROCESS
All submissions of proposals must be received by 2:00 p.m, (local time) on March 17,
2005 to be considered,
Á.
SUBMITTAL OF PROPOSALS
I, One original copy signed by an officer authorized to bind the company, and
nine copies of your completed proposal must be submitted in a sealed envelope by
2:00 p.m. on March 17, 2005, Proposals may be mailed or hand delivered.
However, if sent by mail, the proposer is responsible for the timely delivery of the
proposal.
2, Proposals shall be no more than thirty 8-1/2" x 11" pages, not including cover
sheet. An additional1-page cover letter is also allowed.
Page 7 of]O
RFSP 3318 - ENGINEERING DEVELOPMENT REVIEW SERVICES
3, Each sealed proposal sha11 be properly addressed with the name of the Finn's
finn and the item description "RFSP #33] 8 Engineering Development Review
Services" written on the outside ofthe package and delivered to:
City of Denton
Materials Management / Purchasing
901-B Texas Street
Denton, TX, 76201
Atln: Tom Shaw
4. Proposals received after 2:00 p.m. on March 17,2005 wi11 not be considered,
and any proposal received after the schedule c1osing time will be retul11ed to the
proposer unopened.
5. Questions conceming technical issues rc1ated to this proposal should be
directed Ke11y Carpenter at 940-349-8504,
6. Questions concerning procurement Issues related to tills proposal sha11 be
directed to Tom Shaw at 940-349-7133,
B.
PROPOSAL WITHDRAWAL
No proposal may be withdrawn after having been fonnal1y opened by the City.
c.
LEGAL DISPUTES
Proposer agrees and stipulates that in the event any litigation should occur
conceming or arising out of any proposals subnlltled in response to a Request for
Proposal, the sole venue of any such legal action shall be in Denton County
Texas.
D.
CITY AND LICENSES
The Proposing Finn must be registered by the State of Texas to provide
engineering in the State and have a Texas registered professional engineer on
staff. Any and all fees and taxes are the responsibility ofthe offerer.
E.
REJECTION OF PROPOSALS
The City reserves the right to:
1. Reject any and al1 proposals, and
2. Issue subsequent Requests for Proposals
Page 8 of10
RFSP 3318 - ENGfNEERING DEVELOPM ENT REVIEW SERVICES
F.
PROPOSER RESPONSTBILTTY - PROPOSAL COSTS
Proposer understands and agrees that this Request for Proposals does not obligate
the City to pay any costs incurred by the proposer in the preparation and
submission of a proposal, or ora1 interview,
G.
PROPOSALS - PUBLIC INFORMATION
After evaluation and award by the City, the unsuccessful proposer may request a
debriefing regarding their proposa1. Please contact Tom Shaw at the above
telephone number.
H.
PROPOSAL FORMAT
Telecopy (facsimile) proposals will not be accepted by the City.
1.
EQUAL OPPORTUNITY / AFFIRMATIVE ACTION
All Equal Employment Opportunity laws apply to this project.
J.
ST ANDARD REQUIREMENTS
Any resulting contract wil1 be subject to the standard requirements, tenus and
conditions of the City covering such contracts. An Official and signed copy of
the contract requirements (Agreement) wil1 be fllmished to the firm awarded this
contract. Attached is the City's Standard Agreement. Any objection or
modifications to the Agreement, other than the infonnation needed to
consurnn1ate it, need to be addressed in the proposa1. The City reserves the right
to consider these objections or modifications,
K.
CANCELLATION
The City reserves the right to cancel the contract if the services provided are not
meeting the City's needs. Notification will be provided in writing, Payment will
only be provided on those services that are perfonned prior to possible
cancellation of the contract.
V.
EVALUATION AND SELECTION PROCESS
A.
PROPOSAL REVIEW
A Selection Team will review the proposals, This Selection Team will include
members of the staff of the City and others familiar with this proposed project.
Selection for the professional services in tins Request wil1 be made on the basis of
demonstrated competence and qualifications to perfonn the services required.
The finns most high1y qualified and responsive to the City's need may be invited
Page 9 of 10
RFSP 3318 - ENGINEERING DEVELOPMENT REVIEW SERVICES
for an ora] interview, if necessary. Once this selection has been made, the City
will attempt to negotiate a contract with the selected firm at a fair and reasonable
price. Evaluation of proposals will be based on the following:
1. Identification and understanding of the City's requirements and needs
for this project; this includes an understanding of the codes, processes, and
caseload: FACTOR 25%
2. Finn's past perfomlance and experience on projects of this magnitude
and complexity: FACTOR 25%
3. Finn's experience with specific issues rc1ated to this project: FACTOR
25%
4. Experience and qualifications of key personnel available for this
project: FACTOR 25%
B.
FURTHER INFORMATION
The City has the option to request that a fiml provide further infonnation in order
to complete the evaluation,
c.
CONTRACTING
The selected finn wiU be offered a contract for three years for perfonning these
services (with the possibility up to three one-year contract extensions), although
the City reserves the right to select other firms for future contracts to perfonn
these services.
D.
NOTIFICATION
AU proposers will be notified of the finn selected to perfonn the requested work,
upon final detennination by the City.
Page 10 oflO
EXHIBIT B
SCOPE OF SERVICES
Due to the nature of the services to be performed for the City of Denton, (hereinafter called
"CITY"), Freese and Nichols, Inc., (hereinafter called "CONSULTANT") will propose a two
level seope and fee. Since the CITY is requiring recurring services, the first level will be a
standard monthly fee and will cover the services described in Article 1, Section A - Recurring
Services. The second level will be based on specific deliverables such as plat reviews,
construction plan reviews, flood plain reviews, traffic impact analysis, annexation plans, etc.,
described in Article I, Section B. A separate Task Authorization for each deliverable shall be
processed. A detailed description of the services associated with specifie deliverables is
described in Article 1, Section B.
It is understood that CONSULTANT is being engaged to verify that plans and plats prepared by
others meet ordinances in place at the time CONSULTANT reviewed the same plans and plats.
CONSULTANT will be performing a very limited review of these documents and does not
represent or certify them for any other purpose than to verify that the plan and plats as illustrated
and described meet CITY's ordinances in place at the time these plans and plats are reviewed.
ARTICLE I
A.
RECURRING SERVICES - CONSULTANT will provide the following services on a
regular and recurring basis:
1. Provide one engineer at CITY's offices for one (1) full day and two (2) half days per
week. The specific schedule for these days will be determined by CITY and
CONSULTANT. During the duration of the contract these days may be modified by
mutual agreement. (For the intial period a day is defined as 6 hours and a half day is
defined as 3 hours.)
2. Attend bi-weekly Development Review Meetings (meeting to be held in conjunction
with time period shown in A. 1.).
3. Attend a pre-application and/or pre-design meeting for applicants, such meetings are
to provide applicant with necessary criteria and guidelines to be used in preparing
applications and plans.
4. Attend a biweekly Comment Review Meeting (meeting to be held in conjunction with
time period shown in A. 1.)..
5. Attend Planning and Zoning Commission meeting as required.
6. Attend meetings with TxDOT as required.
7. Attend meetings with FEMA as required.
8. Attend meetings with other agencies (Corps of Engineers, franchise utilities, etc) as
required,
B-1
9. Be available to meet with staff or applicants outside of time scheduled to discuss
speeific applications.
10. Review current CITY practices, policies, criteria, guidelines, submittal checklists, etc.
on a continual basis and make recommendations for modifications.
11. Make CONSULTANT staff available for initial and ongoing training in the TrakIT
program.
12. Be available for CITY meetings or retreats to discuss planning or review process.
13. Provide a weekly report to CITY of all active Projects in a format to be determined,
B.
SPECIFIC PROJECT REVIEWS - The following services will be provided by
CONSULTANT on an as needed basis for each applicable Project. CONSULTANT will
not be asked to provide services for Gas Well Applications or Minor Plats.
CONSULTANT assures that they will assign qualified personnel for all review efforts.
Those reviews that require specialized expertise or certifications will be done by, or
under the supervision, of persons having the required expertise or eertification.
1.
GENERAL DEVELOPMENT PLAN/ PRELIMINARY PLAT/ PRELIMINARY
PLANS REVIEWS
a. Review all applications for administrative completeness.
b. Review subject preliminary plats for general compliance with CITY
Development Code, Criteria Manual and Master Plans. Review items
including, but not limited to, R.O.W, dedications, utility easements, drainage
easements, special easements, survey callouts, road layouts and special notes.
c. Review preliminary site plans, drainage plans, water plans, and sewer plans
for compliance with CITY Development Code, Criteria Manual and Master
Plans. Review plans coordination with easements and R.O.W. 's indicated on
the subject preliminary plat.
d. Review the proposed development for potential impacts governed by FEMA,
Corps of Engineers, TxDOT, and other regulatory agencies. Develop
recommendations on permits and input from these agencies.
e. Develop comments to be posted in TrakIT for the subject preliminary plats
and plans, based upon the review. Include applicable comments previously
generated from CITY review of the project. Submit copies of the review to
CITY.
f. Correspond with the developer's architect/engineer as needed for
implementation of the comments from CITY and CONSULTANT, as directed
by City Development Review Administrator.
B-2
g. Attend City Council and Planning and Zoning Commission meetings as
requested by CITY to answer questions concerning comments and
recommendations on the subject Projects.
h. Provide ONE (I) review of resubmitted application to verify that all
comments have been addressed and to verify that revisions do not cause
internal conflicts or new issues.
i. Document all meetings and telephone calls with applicants. Post all meeting
and phone call minutes on TrakIT.
2.
FINAL PLAT REVIEWS
a, Review subject final plats for general compliance with CITY Development
Code, Master Plans, and approved preliminary plat. Review final wording
and exhibit for required R.O.W. 's, and easements.
b. Review status of required regulatory agency permit applications for the
development.
c. Develop comments to be posted in TrakIT for the subject final plats, based
upon the review. Include applicable comments previously generated from
CITY review of the project. Submit copies of the review to CITY.
d. Correspond with the developer's architect/engineer as needed for
implementation of the eomments from CITY and CONSULTANT as
requested by City Development Review Administrator.
e. Provide ONE (I) review of resubmitted application to verify that all
comments have been addressed and to verify that revisions do not cause
internal conflicts or new issues.
f. Document all meetings and telephone calls with applicants. Post all meeting
and phone call minutes on TrakIT.
3.
FEMA FLOOD STUDY REVIEW
a. Review CLOMR application from the applicant for compliance with the
CITY's Development Code, Drainage Criteria Manual, Flood Protection and
Prevention Ordinance and applicable FEMA regulations. Assist CITY's
Floodplain Administrator with the submittal of the approved CLOMR
application to FEMA for review. Review applicable plats for coordination of
drainage easements and finished floor elevations with the approved CLOMR
application.
b, Review LOMR applications from the applicant for compliance with CITY's
Development Code, Drainage Criteria Manual, Flood Protection and
Prevention Ordinance and applicable FEMA regulations. Assist CITY's
Flood Plan Administrator with the submittal of the approved LOMR
B-3
application to FEMA for review. Review applicable plats for coordination of
drainage easements with the approved LOMR application.
4.
TIA REVIEW
a. Develop comment memos based on reviews of each Traffic Impact Analysis
submitted for individual Projects. These comments shall include a list of
recommended improvements and/or fair share requirements based on the TIA.
b, The review shall address the following items:
I) Evaluate assumptions and methodologies used in the TIA
2) Identify omissions and deficiencies
3) Recommend improvements based on the TIA
c. Correspond with the developer's architect/engineer as needed for
implementation of the comments from CITY and CONSULTANT as
requested by City Development Review Administrator.
d. Correspond with TxDOT where TxDOT related issues are raised in the TIA.
5.
CONSTRUCTION PLANS/SPECIFICATIONS REVIEWS
a. Review subject construction plans, specifications, details, and contract
documents for compliance with the approved preliminary plans and final
plats. Review for compliance with CITY's design and construetion details
standards.
b. Review the plans for coordination with platted or recorded easements.
c. Review the plans for drainage impacts on adjacent landowners.
d, Review calculations in the plans for accuracy and compliance with CITY
standards and acceptable standard engineering practices.
e, Review any lift station proposals for compliance with CITY criteria.
f.
Review contract documents for compliance with CITY requirements. These
may include, but not be limited to, performance, payment, and maintenance
bonds, Storm Water Pollution Prevention Plans, technical specifications, bid
proposal with accurate quantities, trench safety plans, certificates of insurance,
and Contractor hold harmless agreements.
g. Aid CITY in identifying and then drafting the engineering content of
developer agreements, pro-rate agreements, over-size participation
agreements, cost share agreements, etc., when requested by CITY.
h. Develop comments for the subject construction plans and contract documents,
B-4
i.
based upon the review. Include applicable comments previously generated
from CITY review of the project. Submit copies of the review to CITY.
Correspond with the developer's architect/engineer as needed for
implementation of the comments from CITY and CONSULTANT, as
requested by City Development Review Administrator.
j. Document all meetings and telephone calls with applicants. Post all meeting
and phone call minutes on TrakIT.
6.
VARIANCES
a. Review requests for variances as requested by the City Development Review
Administrator and make recommendations on both exaction and physical
hardships.
7,
ANNEXATION STUDIES/SERVICE PLAN
a. Review applications for Annexation,
b. Analyze existing conditions and services within the area subject to
annexation.
c. Identify service needs with CITY departments to determine availability of
services and plans for making services available to the annexed area.
d, Develop a Draft Service Plan.
8.
BUILDING SITE PLAN REVIEW
a. The CITY will supply site plans.
b. Review site plan for eonformance with approved zoning or platting, design
criteria in the Development Code and Criteria Manual, as well as Master
Plans.
c. Review site plan to verify that easements approved during platting, or by
separate instrument, are properly shown and that there are no encroachments.
d. Review site plan to verify that improvements do not encroach on known,
existing utilities and faeilities.
e, Provide review comments in TrakIT.
f. Meet with the applicant as required by the City Development Review
Administrator to discuss issues.
9.
CLEARING AND GRADING PERMIT REVIEW
a, The CITY will supply clearing and grading plans.
b. Review plans for conformance with approved zoning or platting, design
B-5
C.
D.
E.
criteria in the Development Code and Criteria Manual, as well as Master
Plans.
c. Provide review comments in TrakIT.
d. Meet with the applicant as required by the City Development Review
Administrator to discuss issues.
10.
EASEMENTS AND ROW DEDICATIONS
a. Review easements and ROW dedications that are not part of the zoning and/or
platting process.
b. Review the documents to determine adequate size and location of easements.
c, Review ROW dedications to verify compliance with Master Thoroughfare
Plan requirements, proper width, proper location, and proper geometrics.
d. Provide comments in TrakIT.
e. Meet with the applicant as required by the City Development Review
Administrator.
ARTICLE II
ADDITIONAL SERVICES: Additional Services to be performed by CONSULTANT, if
authorized by CITY, which are not included in the above described basic services, are deseribed
as follows:
A.
Assisting CITY in the defense or proseeution of litigation in eonnection with or in
addition to those services contemplated by this AGREEMENT. Such services, if any,
shall be furnished by CONSULTANT on a fee basis (not to exceed $200 per hour)
negotiated by the respective parties and executed as an Ammendment to this
AGREEMENT.
B.
Providing environmental support services including the design and implementation of
ecological baseline studies, environmental monitoring, impact assessment and analyses,
permitting assistance, and other assistance required to address environmental issues.
Providing basic or additional services on an accelerated time schedule. The scope of this
service include cost for overtime wages of employees and consultants, inefficiencies in
work sequence and plotting or reproduction costs directly attributable to an accelerated
time schedule directed by CITY.
Attending meetings and providing assistance, as requested by CITY, with agencies other
than those specified in Article I.
Preparing applications and supporting documents for government grants, loans, or
planning advances and providing data for detailed applications,
B-6
Appearing before regulatory agencies or courts as an expert witness in any litigation with
third parties or condemnation proceedings arising from the development or construction
of the Projeet, including the preparation of engineering data and reports for assistance to
the CITY.
ARTICLE III
F.
TIME OF COMPLETION: CONSULTANT is authorized to commence work on the Project
upon exeeution of this AGREEMENT and agrees to complete the services in aecordance with
schedules determined for individual assignments. The majority of the reviews antieipated under
these services are scheduled to be completed with ten (10) days of acceptance by CITY.
CONSULTANT will assign sufficient, qualified personnel to meet CITY requirements. Any
individual task that requires more than ten (10) days, either due to complexity, regulatory
requirements, or external review constraints will be identified at the start of the task and a
specific schedule will be developed and adhered to. A significant minority of applications will
have a five (5) day review time and CONSULTANT will accomplish these reviews within the
specified time frame.
CITY will supply, for CONSULTANT pick-up, applications and supporting documentation no
later than Fridays, Comments on these applications will be due back to CITY by Thursday noon,
two (2) weeks hence, for items with a ten (10) day review; and by Thursday noon, one (I) week
hence, for items with a five (5) day review.
If CONSULTANT's services are delayed through no fault of CONSULTANT, CONSULTANT
shall be entitled to adjust contract schedule consistent with the number of days of delay. These
delays may include but are not limited to delays in CITY or regulatory reviews, delays on the
flow of infonnation to be provided to CONSULTANT, governmental approvals, etc. These
delays may result in an adjustment to compensation as outlined on the face of this
AGREEMENT.
ARTICLE IV
RESPONSIBILITIES OF CITY: CITY shall perfonn the following in a timely manner so as
not to delay the services of CONSULTANT:
A.
Provide an office for use by CONSULTANT.
B.
Provide computer access at CITY for input into project tracking system (TrakIT).
c.
Designate in writing a person to act as CITY's representative with respect to the services to
be rendered under this AGREEMENT. Such person shall have contract authority to
transmit instructions, receive information, interpret and define CITY's policies and
decisions with respeet to CONSULTANT's services for the Project.
D.
Provide all criteria and full infonnation as to CITY's requirements for the reviews. Furnish
copies of all design and eonstruction standards, ordinances, Master Plans and check lists
needed for review,
E.
Assist CONSULTANT by placing at CONSULTANT's disposal all available information
pertinent to the Project including previous reports and any other data relative to the Project.
B-7
F.
Arrange for access to and make all provisions for CONSULT ANT to enter upon public and
private property as required for CONSULTANT to perfonn services under this
AGREEMENT.
Examine all comments and recommendations presented by CONSULTANT, obtain advice
of an attorney, insurance counselor, civil engineer and other consultants as CITY deems
appropriate for such examination and render in writing decisions pertaining thereto within a
reasonable time so as not to delay the services of CONSULTANT.
G.
H.
Provide such accounting, independent cost estimating and insurance counseling services as
may be required for the Project, such legal services as CITY may require or
CONSULTANT may reasonably request with regard to legal issues pertaining to the
Project.
I.
Furnish, or direct CONSULTANT to provide, Additional Services as stipulated Article II
of this AGREEMENT or other services as required.
J.
Bear aU costs incident to compliance with the requirements of this Article IV.
ARTICLE V
DESIGNATED REPRESENTATIVES: CONSULTANT and CITY designate the following
representatives:
CITY's Designated Representative -
Name:
Address:
Phone:
Fax:
E-mail:
CITY's Accounting Representative -
Name:
Address:
Phone:
Fax:
E-mail:
CONSULTANT's Project Manager-
Name:
Phone:
Fax:
E-mail:
CONSULTANT's Accounting Representative-
Name:
Phone:
Ronald J. Harper, P.E.
105 S. Tennessee, Suite 101
McKinney, Texas 75069
(972) 548-2400
(972) 548-1055
rjh@freese.com
Bill Grozdanich
1701 N. Market Street, Suite 500
Dallas, Texas 75202
(214) 920-2500
B-8
Fax:
E-mail:
(214) 920-2565
big@freese.eom
B-9
EXHIBIT C
SCHEDULE OF CHARGES
Compensation shall be as follows:
A. For all Services shown as General Consulting Services under Article I, Basic Services,
CONSULTANT will be compensated a lump sum fee per month to provide effort and
expenses to perform these items. This fee shall be $ 15,500 per month for the duration of the
contract. CONSULTANT reserves the right to negotiate an increase in the monthly eost for
each potential contract extension.
B. For PlanIPlat Review Services under Article I, CONSULTANT shall be compensated based
on the fee table shown below:
Item Type of Review Cost Cost Cost Cost
# 1-10 Lots 11-50 51-100 >100
Lots Lots Lots
Bt Preliminary PlanlPlat Review (includes initial review and $ 1,100 $1,200 $ 1,600 $ 2,000
& one review of the resubmittal)
B5 AdditionaJ Review with Developer on Preliminary $ 500 $ 700 $900 $ 1,000
PlanIPlat Review Issues
B2 Final PlanIPlat Review (includes initial review and one $ J,900 $ 3,500 $ 5,500 $ 6,900
& review of the resubmittal)
B5 AdditionaJ Review with Developer on Final Plan/Plat $500 $ 1,000 $ 2,000 $ 3,000
Review Issues
B3 CLOMR $ 2,700 $ 2,700 $ 2,700 $ 2,700
LOMR (Following CLOMR) $ 1,000 $ 1,000 $1,000 $ 1,000
LOMR (Without CLOMR) $ 2,700 $ 2,700 $ 2,700 $ 2,700
Additional Reviews $ 1,000 $ 1,000 $1,000 $ 1,000
B4 TIA $ 2,200 $ 2,200 $ 2,200 $ 2,200
B5 Construction plan reviews other than those submitted 2% of the construction cost of the public
with plats improvements or $500, whichever is oreater
B6 Variances $250 I $250 $250 1$250
B7 Annexation Studies/Service Plan Prior to review, fee will be negotiated based on
hourI V rates listed below,
B8 BuiJdino Permit Site Plan Review $ 1,300 I $ 1,300 I $ 1,300 $ J,300
B9 Clearing/Grading Permit Review $ 350 $ 350 I $ 350 $ 350
BIO Easements and ROW Dedications Prior to review, fee will be negotiated based on
hourly rates listed below.
C. Additional Services to be performed by CONSULTANT under Article II, if authorized by
CITY shall be eomputed based on the following Schedule of Charges:
POSITION
PRINCIPAL
GROUP MANAGER
DISCIPLINE LEADER
SENIOR ENGINEER
ENGINEER (PE)
ENGINEER (ElT)
ELECTRICAL ENGINEER
MIN
140
120
100
100
85
60
70
MAX
195
195
185
175
160
120
160
C-1
MECHANICAL ENGINEER 60
ENVIRONMENTAL SCIENTIST 45
ARCHITECT 50
LANDSCAPE ARCHITECT 95
DESIGNER 50
TECHNICIAN/DRAFfER 45
OPERATIONS ANALYST 55
WORD PROCESSING/SECRETARIAL 35
OFFICE/CONTRACT ADMINISTRATOR 60
CO-OP 30
The ranges and individual salaries will be adjusted annually.
160
120
135
130
130
90
95
75
95
60
EXPENSES
Plottinl!
Bond $ 4.00 per plot
Color $15.00 per plot
V ellum$II.50 per plot
Mylar $15.00 per plot
Printinl!
BluelineslBlacklines
Offset and Xerox Copies/Prints
Color Copies/Prints
Binding
$0.55 per square foot
$0.10 per side copy
$0.50 per side copy
$5.75 per book
Travel
$0.405 per mile
OTHER DIRECT EXPENSES
Other direct expenses are reimbursed at actual cost times multiplier of 1.10. They include
outside printing and reproduction expense, communication expense, travel, transportation
and subsistence away from the DallaslFort Worth metroplex and other miscellaneous
expenses direetly related to the work, including costs of laboratory analysis, tests, and
other work required to be done by independent persons other than staff members.
C-2