2005-262
ORDINANCE NO. 200S- Z~7
AN ORDINANCE AUTHORIZING THE EXECUTION OF CHANGE ORDER TWO TO A
CONTRACT FOR LEASE PURCHASE FINANCING OF PC'S, MONITORS, AND
PERIPHERAL EQUIPMENT FOR UTILITY AND GENERAL GOVERNMENT (WITH THE
EXCEPTION OF PUBLIC SAFETY) DEPARTMENTS BETWEEN THE CITY OF DENTON
AND DELL GOVERNMENT LEASING AND FINANCE; PROVIDING FOR AN INCREASE IN
THE TIME PERIOD AND AN INCREASE IN THE ANNUAL LEASE PAYMENT AMOUNT;
AND PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN
EFFECTIVE DATE (FILE 311 O-DELL GOVERNMENT LEASING AND FINANCE AWARDED
IN THE AMOUNT OF $1,056,923.70, CHANGE ORDER ONE IN THE AMOUNT OF
$331,241.64 AND CHANGE ORDER TWO IN THE AMOUNT OF $116,626.32 FOR A TOTAL
OF $1,504,791.66).
WHEREAS, pursuant to Resolution 92-019, the State Purchasing Building and Procurement
Commission has solicited, received and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies or services in accordance with the procedures of state law on behalf of
the City of Denton; and .
WHEREAS, on February 4,2003 the City awarded a 36 Month Master Lease Agreement for
PC's, Monitors, Laptop, and Peripheral Equipment to Dell Government Leasing and Finance in the
amount of$1 ,056,923.70 and on November 18, 2003 the City Council approved change order one in
the amount of $331,241.64; and
WHEREAS, the City Manager or a designated employee has reviewed and recornmended that
the herein described materials, equipment, supplies or services can be purchased by the City through
the Building and Procurement Commission programs at less cost than the City would expend if
bidding these items individually; and
WHEREAS, the City Manager having recommend to the Council that a change order be
authorized to amend such lease agreement with respect to the scope and price and said change order
being in compliance with the requirements of Chapter 252 of the Local Government Code,
exempting such purchases from the competitive bid process; NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. Change order two increasing the amount of the lease agreement between the
City and Dell Government Leasing and Finance, a copy of which is on file in the, office of the
Purchasing Agent, in the amount of One Hundred Sixteen Thousand Six Hundred Twenty Six and
32/1 00 Dollars ($116,626.32), is hereby approved and the expenditure of funds therefore is hereby
authorized. The master lease annual amount is amended to read $1,504,791.66).
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SECTION 2. By the acceptance and approval of change order two to the master lease on file
in the office of the Purchasing Agent, the City accepts the offer of the persons submitting the bids to
the Building and Procurement Commission for such items and agrees to purchase the materials,
equipment, supplies or services in accordance with the terms, conditions, specifications, standards,
quantities and for the specified sums contained in the bid documents and related documents filed
with the Building and Procurement Commission, and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set forth
in the change order two wish to enter into a formal written agreement as a result of the City's
ratification of bids awarded by the Building and Procurement Commission, the City Manager or his
designated representative is hereby authorized to execute the written contract which shall be
substantially the same as the documents on file in the office of the Purchasing Agent; provided that
the written contract is in accordance with the terms, conditions, specifications and standards
contained in the Proposal submitted to the Building and Procurement Commission, quantities and
specified sums contained in the change order two, and related documents herein approved and
accepted.
SECTION 4. By the acceptance and approval ofthe listed items set forth in the change order
two, the City Council hereby authorizes the expenditure of funds therefor in the amount and in
accordance with the purchase orders issued by the City or pursuant to a written contract made
pursuant thereto as authorized herein.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approvaL
PASSED AND APPROVED this201:h day of ~(Jtgllfj2t1) 2005.
c~AJL
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: (jMf/ l!til/1/aL(fM10 /Jd;.
APPROVED AS TO LEGAL FORM:
EDWIN M. SNY R, CITY ATTORNEY
BY:
3-0RD-File 31 10 Change Order Two