2005-286FILE REFERENCE FORM 2005-286
X Additional File Exists
Additional File Contains Records Not Public, According to the Public Records Act
Other
FILES Date Initials
Extension of Contract -Ordinance No. 2009-010 01/06/09 J R
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ORDINANCE NO. ~,OD5- /,8w
AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AN
INTERLOCAL COOPERATIVE PURCHASING PROGRAM AGREEMENT WITH THE
DALLAS INDEPENDENT SCHOOL DISTRICT, TEXAS UNDER SECTION 271.102 OF
THE LOCAL GOVERNMENT CODE, TO AUTHORIZE PARTICIPATION IN VARIOUS
DALLAS INDEPENDENT SCHOOL DISTRICT CONTRACTS FOR THE PURCHASE OF
VARIOUS GOODS AND SERVICES; AUTHORIZING THE EXPENDITURE OF FUNDS
THEREFORE; AND DECLARING AN EFFECTIVE DATE (FILE 3404-INTERLOCAL
AGREEMENT WITH THE DALLAS INDEPENDENT SCHOOL DISTRICT).
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Manager, or his designee is hereby authorized to execute the
Interlocal Cooperative Purchasing Program Agreement with the Dallas Independent School
District under Section 271.102 of the Local Government Code, substantially the same as the
copy of which is attached hereto and incorporated by reference herein (the "Agreement").
SECTION 2. The City Manager, or his designee is authorized to expend funds pursuant
to the Agreement for the purchase of various goods and services.
SECTION 3. This ordinance shall become effective immediately upon its passage and
approvaL
PASSED AND APPROVED this the (),{Jr,h day of 'J{1Jrdi/l~
I
,2005.
~~dL
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: (j;1JAjj!if;)UUduJx, rJAd;.
APPROVED AS TO LEGAL FORM:
EDWIN M. SNY , CITY ATTORNEY
BY:
SEP-09-05 FRI 07:58 AM
FAX NO,
p, 02
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INTEHLOC\L COOPERATIVE PURCIIASING AGREEMENT
HICIWEl,:N !)MJ!A~J,~Jl.JTJ~J'S.t!~j'fL~!::H.Q!!L OIS'l'HTCf AND CITY OF
DENTON, TEXAS
cn'ATF 01' TEXAS
I '011 ~nY OF DI~NTON
TillS A(]RFEi\'lENT is nl'HIc on the '{Ill day of ~,eni"l!l_b~r, 2005, between ilw
City "I' Iknloll, alld p~\Ug,}..J!}~I,\])g-'_1.c,l,e[lL~sl.!'<)_9LQistricl; eilch referred to I)clvin as
fl:\rlkip'ltilll~ go\'ernnll'nls, -
WIII'.Rb\S, tltc' respective participaling goveITnllCnlS arc authorized by th~
Inlnlo~,11 ( :oll[i(:ration Act, V .T,C'.A, Ijov~rnl1l,'1\t Cock, ClwptlT 79 J, to entcr into joillt
('l)lllr:\(~ts mill i\t~rn.~mL~Il\S ft.lI" the ped{)nnaJlc~ or gu\'ernll1~ntal functions :Hld services
inclll<lill);~, ,,(hllilli~tI',ltivG 1'1l1\"lil"" lIorrl1ally as"oeiated with the opcration of govcnll1\cnt
s\H~h ;.L"i pllrCh~lSil1g nCI1(',c~:ss\,lry In;'ltcrinls nnd supplies;
WIII'REAS, it is Ihe d~sire of tlie aforesaid p:lrticipa!ing governments 10 comply
Willi ,111<1 flll1l1<'r tilc policil:~ allCl p"nvo"c oflhe Inlcrlo<:,ll Cooperation Act;
WIII!RI:^S, the' palli"ip,aillg govcmrnGnl.\ ennl10t 11()fll1'llly obtnin tile be"t
possible- purchase prlc<: li>< 111'lt~riub and slIpplies acting indil'ichmlly ,lnd withollt
l.,'unp(.'nlti\)Jl; find
WII EIU\:\S, it h ckelllcd in 111" best intGrcsl of ull pari icip~lting govcrnments th'lt
,::,id l;Il\'i'mments do cllter inln a ITllltlli\l1y si\ti,I~lelory ilbrccrnen! li)r tl1l: purdl:1SC tlf
i'l'rt:.linlllakrials and supplies;
\
WIIEREAS, Ihe p:irtics, ill pCI'forrnill[; governmcntal rlll1etions or in p:lying 101-
lill' f1l,rli>n11l1ll~e of g<wcnltnclllal fllnctions h;:rclIllder shall make Ihal pc:rlbrl11:1I\ec or
Iho:-," p:,lYl1lents from ClI1Tl:nl revenncs 1eg:llly available to tl1<;1 party;
NI)\\', TIIFRFFORE, tile p,n'lics h"rclo, III .;onsidcration of the I1l11l.unl covcml11lS
,,"eI "<Hlllili",\:; c:onlailled Ilerein and purslIallt III thc authority pCi'inillcd under !lIe
Inlt.:docal C.\H)l)er~itilln ;\(;t, pl'olllisc and a2,r~c HS follow..;:
J.
Purpose
Tile pUfll"'" nt' this A;;rcernclll is to nlllk,rizl' participation of the City 01' I klllon
ill v:\rio",' \:mllrncls (or ,Ill' purehasc of V:II'iOll~ goods "1Il1 servicc;;, l'nrlieipnlioll in \his
cool'er"tive plOL\ralll will be bighly I>cndici:11 lu the taxpnycrs nf thc City of lkllltln
I II rOll gl I nnticipl!il:d savings to be rl'~11izL'd.
SEP-09-05 FRI 07:59 AM
FAX NO,
p, 03
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Uuratioll of A~n.'clucnt
'j his /\,',I\'Cl11l'lll sheil! bc ill dfcct J",onlthe date of cxc.clltioll ulltil knninatel\ by
cjl h,:r pall)' to 1\1" 11gl\'CI11CIlt.
III,
Rdllfillmhi(1 ,II' P:lI'tks
It ie; a~.rcccllh:lt Ihe (,'ily oj' lkntoll, in rc"civill[', products and/ol' scrvi~cs speciiied
III lI,i,; ilgrevl1\C,nl. skill ;Iel :IS ,m ilHkpCllllcnt p!lrchaser olld shall haw canlml or it,
!lceds :I1l11lh0 Il1'Hln~r ill which they ore aC'lLlircd, Neither th~ (,ity of lkllton, its ilgcim,
\'I'llploy"'"", \"ululllecr help or ai'll' olher person operating undcr this contract shall bc
colIsi,krc-d an ugcll1 or ~Inpklyec nf P_,tJ.h~.-'I),(l"l)o;ll(l,.I)J.BcI)().QLDj~!ri~'l "nd Sh:lll nol be
c!lll1lcc! 10 p:lflicip:lic in allY p\~llsi<"1i plans or othcl' benefits that Eall.i.\ii....lnc!,cl',j"lden,l
;';,,:1.,1)(11 ,1)j"lr~c.l. provides ils l'nl[>loYl'~s.
Ll:I.P.ll,"".lll{LnN.I!!.kll.1,:i\:j~I.ol'M.ujilJj<;l shall nolil'y all panicipmillg l'lllilie:: 01'
,11':\i1:',hk contract,; 1<1 indude Icnns of C(I11II<1I;I, cOl1ll11odity co;;t, cont:let n:lIllCS and
",Idl~::':es, I?llllil;..J.wlq)."t[lcll.L.SdHl~ll, I)i~~rict skill keep p~rlieip~ltillg glwclIlIllCl1tS
il\(,ml1"d 01' :11l ch:mi!,es to the C'ooper:rlive 1'1Ileha::illg list of COlllruc.IS,
NOlhillJ; in Ihis :rgr"clI1l'nt sh:lll prevent llny particip:l1ing government {'rolll
:H;eepling :\rH.1 ,rw:mling bids I'lli' COI1lIlHlc1itk, sllbj~C;1 10 this ,lgrC(:nll'nt individuully ;lI\d
in ii, OWII hdi:rll:
Tom I J, Sh'l\v, C.I',I\1" purchasing Agent is hercby dcsignQt:cd as the ortici:1I
Il:pre,:cnlillivc to act for the CilY lIl'lknwn iu alll\1:iltcrs rcbting to this ilgrCCll1el1l.
IV,
l'urchll,\e Ill' Goods allci Sr.rviccs
,\II,)((H]li<:ts alld servil:c" sl\:1I1 \,,' pl'OClIl'ccI by [)~.u(I,~JndQJNn1lCI)J.,~cll()l)l.J)i"-l.!!.el
in :ICl'O,.d:IIICI' willi proccdllJ'ics gO\'L'I'11in [!. cOl1lpetitive bid" and COll1pctilive PI'oposak
Tire parlieip:.llillg gllvcrlllllCI1l will be ilhle to ]1ureh,\scli'om those eonlrc\i:h
"slall\islh'd byjJ.:]Jl"5.JJJ~'-~l"CJH1<;J}1..~cJu'cl...pi,~tlj0 wherl' notice h:ls bc<on given ill thl'
sl'ccilil'''li''ll:; and SLleCl';Srlll bicl,lcr klS :lccq)ted ll'.rms l'or Cooperative 1'1Irch~sillg
t\grc.~l!lill'_nls I'l)r local govl~rllll)(,l1ts,
Till' p"rticip:ning gowrtlll1cnts hcrcto agree' th~t the ordering of pwdllcts ,\1\.1
,('rviees 111\'(1l1gl, this agrec'lllel11 ,,\t:1I1 bl' their individLlal respo,,;;jbility ~nd ill:ll tl;"
'''''''',>;,';1'1\1 hid,ler or bidders shall bill c:tcb p:lrlicipating government dirL'ctly, or ns
d','I;I11c:d :,dVf,,,tagcous to 1101.h particip:nillg gllveml1lcl'lls.
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SEP-09-0S FRI 07:S9 AM
FAX NO.
p, 04
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Tile p:1rticip:lting govcrnment, agr~c to p~y succcq~f\ll bidders or anticipating
govnnlllcnts directly for all products or scrvices rcceivcd lhllH current n:vCI1UCS avaihlblc
li,1 ,~ucll pUrcltaSC, Fadl panidpating gllVcrnrnent "h,,1I he liabk to thc successful bidder
only for prodllcls nnd scrv'ices ordcred by :rnd n'ccivcd by it, 3ncl shall not by the
I'xl'l'lIliol1 of this a~.rTC'IllC\ll jl.SSUIllC 3ny tlliditioll;11 liability,
I, ):Jjh,,-ll,lll<':ill:"~!~!lLSi:l.IQ>lUJi.~JriCl doc;; not warrant and is nlll respon~iblc for the
qllality or ddivcry or products or s(;rvi,ocs 1i"<1111 liuecessful bidder. The participating
gover/IIII,"!l sl,all n:ccivc all warn)!ltics provided by sHcccssful bidder for the producIs or
s('..vices purchased, , I
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III thc ,~wnt 111:\1 :Iny dispute ;Irises betwecn individual j13rlicipaling government
;l\ld a ,;lIl'c'I,:SSI\i1 hid(kr, Lh\: S,\l1le shall be' b:lI1dled by and between the particip:l(illg
l'."YCITlIll~1l1 hody and tlw bidder.
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IN WITNliSS WIIliREOF, the panics herelo h:\\'c callser! this 3j',1'Cc'I11Clit to be
c:"".lIl",d by thcir ~H11horiz~(i omcers the1'l~oll the day and tbe year first aho;c writkn,
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(C'ONTlti\CTING liNTITY)
CITY OF DUNTON
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(II_? l4V{ ,>)"<. =~, -,-~~--.->
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7~--
Uy: Michael A, cr~.n.-
Cily M'lllager
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_1,.SEP,~0,9-05 FR I 07: 59 AM
, I ." l'~r;~;r.':\'~O:;;I'S~~;~~~~~~;;~E -- '-']
,\I'I'.WYHl nu;o
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,l,lW'I'ir,,!() ___,,__ __ IS!;'~ 1m, UTE',) I
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FAX NO.
P. 05
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~tOO ROSS ,G,'t'fNU( O,.....M, l'Vif\.li 7~:0"1
PALLAS INI)~PENDf'NT SCHO<'L Di.:1rf1I~'!'
1l0Afl,O OF TRUSTEe!;'
AG~l:lA lTE:M
Il.S
Jun0 28, 20D1
I IJA T1l Oft7QAADMe1':"i;'4(~-
h,ur:y HfYJ::Hf:hlCF:
l;i~lj;,tQ'~~~:"l~:f,a,'l'i/,;ti~- tltVlSED
tfkM l\fu..m;~1
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RESOLUtiON ^lITHOf~IZtNG THE DISTftlCT TO i:NTER INTO INl'ERL.OCAl
AGREE:ME-:tHS wrm OTHER TEXAS LOCAL C;OVERNMENTS TO E~rrA8L1SH
____ ...__._.~:., _,___q"qQt'EfI,A 111[i;:.P-''!'!3'.~HA,m.~G ALLlANQ~~L.. -- ----- ..,,,--
: .
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'(It\. I: OJ: 1:,oeUMCN'T'
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1.'.'R;~';;:;;';';~ct-;~ A~~7;~;'-~h<1t th~' Board -~r i~~I;OO f.lUlhor~;the DiDtrl~ to 1l0t~bli,h I~;~';'~';I agl''';;;;;';i~-;itt~'r'
cther Te~'IIr, IDenl g{l\'~rnn.~~Tlts,
~
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\~ ,'I.lliHii'ilitlcm, LGcal GQv"mrn~nl Code Slt/Q\lon 1,71.102 provid~$ !he,_ leg,,1 <lu\horiIY for 5cn<,ol di$lTlr;I'.\
~ t,~ ~,~lr\i~ipct~ in CC,oP(;l'ilUW ~urchasing prollramn with DIMr local !J(,,,-,,"'ilmenls, "hi~
i dl:;b'ir.t will on " vQltm\e~r bO~I.,; procure neecr,>:J ODod~ ,md "~~i,,e~, f.-em eri"lin8
i CMlpBtlti'Jp.ly bill ClJnlJllC\!; prepllrl,d h'f other governmen: rJ9cncim, (1.8, Ilou,.ton lSD,
.... .'....._ __.,H_______,_.._._~~t~1~.!L9t;LOJP-~!\~/-~IEL-..-."
I1liJ!r-U::"f' t~t;Ati~th:"..; eldiRFP~; mqlJ~'jt~d: NA
! tlldJRFPi ~cel\led: N,\
Compllili1l11id!f1Fl"s rr.~\lIlvl)d: NA
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MWBEs:
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\,0 Unn C[){\,,,(~): NA
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fj<lfMllilQ Il1fot'h\~tlQ(1 Sh~et\u) l\jtlleti~.k !81 YM [J No
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fk,,:1 f'",'c0ud - t"X>'i:.<lUve Dltflc\a
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NA
Action Amount:
NA
ProJ~et OrdBi" NO(Il):
NA
SicllR::'r f)paninu
Dale',
NO,
pl.irtha~'" Order NLI($); NA eidlRFP NO(b):
RX TIlle 01/12 '04 11:j41_'!IIl'
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~iNISI)\'IJ::n:r'aSIl:QI 91"60 vO, ;::Q/~l 8;::O'O:'N 3m"
"'.
SEP-09-0S FRI 08:00 AM
FAX NO.
P. 06
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. ~t'":'-;"'::',,*~'M. -, -. . ...,."... '~~"''''''''''_-'r""''_ '" ~~- ~."~~. ._~ -'
L""'~'''",",i- "'_,......,~ '."fi lV,"__::-..~,,,,~er AILE!t~~~~~I~~N SHEET
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th<l'.~'\!o:
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.~Il"i"J>llt~lll tlUlllh"r: G.1i
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HESOLUTlCH AUTtIOi'l:IZiNG nll~ ol$TItICT
AGRtIOMf.'r-.l'tS WliH OlHL;R TL:MS LOCAL
COOpe;AA riVE pURCHASING ALLIANCES
TO ENlER iNTO INTEHL.OCM
GoV"I:tNMeN1'S TO E!o\l^aLlg~
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___......_........._.'.TU._... __. ...___._. _,.. "....-'__... ~..'_.- ...-...------- - -..........-.-...... ...~... ....- --- _.._-~.~.__.__.-~--------. -,~ ~,~. '-~_.-
; t
WHERC.A!l, :l local o<:,vernmonl m:'1 participate In il coop"'rn~vo. purd13\;i~g pr~~rom wi"
l1nOlh",;19c'al oov<;ml1\ilnt or" Ip':31 ccop"M\ive Or\;1anl?llijol'l, find
WHf:I~F.,ie" lha Board or Trusl,,~S of Ih!) O,lll;1l~ IMdtpclldonl School Di~trid de~lres to t
;l1!.:r.v~d "lO p:<lrticlp,il,' .111 0 CC<0p,,,ative l'urchi1sing Program P1Jf5~*Tlt to T~,,<,. Lac
(';o.J€'rnme111 Code l'hlctloh 271.102 at ~cq.: "nd
.1
WI.l~REA.f:1. '(exas Lo:;;,,1 GOVernment Colle $ection '-"11.102 et, scq. rr,quln1$ the Ihcr6 III Ii
rorth ~1'1~~1.1 rop",,;"l\13t1ol1~ In H resolution:
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THEREF9ftE, a~ It ~!;SOlVEtl. t"'11
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(1) TKe ElrJ~rd of TI\l~leer; h8~ d"si~nated the i:.~t!clltlv.. Director of Purch<lsil1g 10 rd I
behalf 01 OISO j>l oil moltor!; rel;;:Ung to the program:
I
(2) DISD Ilsr'!)!)>; IQ noakIJ P,i1111~1'i1Y. to 9nDlher particip"lIng 10"'" !,,,v~l'!>rnont or ~ lo!
cc-op~rtltivl! O(1)flMitatlon M directly 10 II VlJndar under ;i conlwel ,"",I<:: under \I
G\lbCh,'pw'. "" provld~d In Iilo agreement betwceh the part:,eil':lUng ioca' 9"v~r"'""r
or I.;et"l'l"h r. IO;:i'tI 9oV~l'nmv"t Md a loe..1 ""0"",1"<>11"'" "f(lanlzati'lfl: ~nd
(3) ~'ht, Exllou\lvl;\ 1)lrsttar III f'tJrcimnlng will be respobsibla for .~ Vlmdor's eoml'lIcnco ..
PII:Jvlslon,. relHltlrl9 tQ lh~ qUi,1i1y or Items 8nd I~rrnc of delivory. !,) tn~ (,~IBnt provld,~d
Ilh~ agre..illll'l1t b~t'>YQen the participating local gov,.,rnmon\~ or !laMI}"n ~ 101
. jl}lVamfllent ahd ~ IOC;;'l1 OOl~j)r,rative, Orgen~8ti9!l,
LJpo~ ;1P1irOv&1 by ll;~ I'lcnrd or T n:Meeo, '0 legal eMpcr.:o\ive rglalion~hlp will exist and s~,
1 cunllnl.ic to aXist ulIlI! ~UC" 11m.. as any party 10 lhls agtaQmel'll void. Ih" "fJ'~rmlont lhrou
ofiir.I;\1 actiorl.
I
The Purcl\~Ell1a DCPilrt1I\llnt will cQrMcl v~rli)US T,,~as IOC-;;l1 govllmtl'"."nt M,'ncies. i.e.: ell'
~nJ s~hMI dlstrlt;l$ Of Houston, O:lIlM sod Fort Worth 10 MUlblith ItltArlOC;l! ~9r"~lTlMls
utlliza exi,$linl1 cornpclll:iVely bid contracts.
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',''''XH lo:~,,1 (lDverM,wot tifjency Is ~~ftnod by low (Local c,ovl>mmcnl Code, Section 271" 10 t)
,[ OOUI,\t~, If\Ulilclp"lity. I'PQcial di~,tricl Behool district. jUniar eClllfl90 oistrict. regiQI'IGI pl"M
comml~~lon. or oti1Clr politiCllI s'Jb:llVlolon of lhll atale.
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Uliiizallon of thGCB tMtr.\e\~ '11111 bll Dn B &trtctly volunteer bllslo 10 mexi:':1ize r.t.>r:t savin
PW,.h<ls':n,rwiil av~lll"'t.~ ("-"n1l'<lct~; flcm other enbties Vllrnus e.l~tln\lltll.tori(,"AI pricinil "f("i61
the Ob'~tlct 10 det(~l'n1!n'l t><;,~l pdt;€> and make purcl1a'Bs from IMil') contrar:.ta Wi
:>dV'lrltfJ!}OOus.
I
f\ lo",!' 110Verl1lnent that pU'tl:J"'o~il goods Of Sl)rvice \lndijr this 5ubcftBplH ~"ti<fi,,& any ~.I
lOW f1!\i:l1J1ring tt't" 1=1 Il"v~mm&nt to slOWk competitive bids for the: f'uroh09!) of th" good,
se.N!oes"
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1,.Clem ION:
RX Tin,:
01./12 '04 ii:i4
SI '\;' :J')I),j
\088 ~69:~L6: XIJ;:J
':iNl ~:tlll:)<Jn.:J-as n: UI
SV: 50 vo, 60/:;:1 8,;:0' (y~ 3l1;:J