2005-230ORDINANCE NO. 200.5_-230
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL
CONTRACT FOR THE PURCHASE OF MULTIPURPOSE PAPER FOR THE CITY OF
DENTON; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING
AN EFFECTIVE DATE (BID 3366-ANNUAL CONTRACT FOR MULTIPURPOSE PAPER
AWARDED TO THE LOWEST RESPONSIBLE BIDDER, RICOH CORPORATION, IN THE
ANNUAL ESTIMATED AMOUNT OF $30,992).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered bids for materials, equipment,
supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent,
are hereby accepted and approved as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
3366 1 Ricoh Corporation Exhibit A
SECTION 2. City Council finds the bids submitted by Xerox Corporation did not meet
specifications and are therefore rejected.
SECTION 3. By the acceptance and approval of the above numbered items of the submitted
bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance with the terms, specifications,
standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION 4. Should the City and the winning bidder(s) wish to enter into a formal written
agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute a written contract in accordance with the
terms, conditions, specifications, standards, quantities and specified sums contained in the Bid
Proposal and related documents and to extend that contract as determined to be advantageous to the
City of Denton.
SECTION 5. By the acceptance and approval of the above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 6. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this day of ~J 2005.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: fly'' lK ~1i12t'Y~(ft r7~0~,, I ~f~ll/G'
V
APPROVED AS TO LEGAL FORM:
EDWIN M. SNYDER, CITY ATTORNEY
BY:
3-ORD-
BID # 3366 ExhibitA
DATE: 08/11/05
ANNUAL CONTRACT FOR MULTIPURPOSE PAPER
NO. ,QTY'- Stock # UOM DESCRIPTION
Vendor
Ricoh
Principle Place of Business:
Uniontown, OH
8-1/2" x 11" White
premium grade 4
multipurpose paper,
1
1600
015-55-700
Cartons
minimum 84%
$19.37
brightness. Xerox
part #3R2047, HP
part #HPC8511 or
equivalent.
Number of cartons
840-880
per truckload-
l
SHIPMENT
7 to 10
e erox proposa inc u e e statement ricing win no go up more
than 7.5% per Qtr. 30 day notice will be provided. Pricing may not go up at
a I I".