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2005-231ORDINANCE NO. 200,5-- 2d/ AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE RENTAL OF HEAVY EQUIPMENT FOR VARIOUS CITY DEPARTMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (BID 3367-RENTAL OF HEAVY EQUIPMENT AWARDED TO THE LOWEST RESPONSIBLE BIDDER OR LOWEST EVALUATED LOCAL VENDOR FOR EACH ITEM AS LISTED IN EXHIBIT A). WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of State law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such items: BID ITEM NUMBER NO VENDOR AMOUNT 3367 1-4,6,7,12,13,16,17, 20,21,24,25,30,32-38, 40,41,43-47,50,54 3367 8-11,29,39,42,48,49, 51,52,58 a,b,c,59 a,b,c, 60 a,b,c,61 a,b,c,62 a,b,c, 63 a,b,c ,64 a.b.c 3367 14,15,18,19,22,23,26, 55 3367 27,28 3367 44,45,53 TKO Equipment Co. Holt Equipment Rental Bane Machinery Hertz Equipment Rental Jagoe-Public Company Exhibit A Exhibit A Exhibit A Exhibit A Exhibit A SECTION 2 City Council finds the bids submitted by Hertz for Items 4, 7, 13, 26 and 29 and Bane Machinery for Item 20 did not meet specifications and are therefore rejected. SECTION 3. By the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur- chase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION 4. Should the City and the winning bidder(s) wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute a written contract in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents and to extend that contract as determined to be advantageous to the City of Denton. SECTION 5. By the acceptance and approval of the above enumerated bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids. SECTION 6. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this ~T 4 day of UJ1pI 2005. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: aw U'l APPROVED AS TO LEGAL FORM: EDWIN M. SNYDER CITY ATTORNEY BY: 3-ORD-13I1) 3367 EXHIBIT A Bid #3367 Opens: 8/ 11 / 05 RENTAL OF HEAVY EQUIPMENT Vendor Vendor Vendor :Vendor Vendor. WW6 goe Public 1 Bane Hertz Ho lt Rental T-K-O Co Machinery Equipment Services Equipment Ft. Worth LP Rental Corp. Co. Ft. Worth, Ft. Worth, Ft. Worth, Grand Principle Place of Business: Denton, TX TX TX TX Prairie,TX DOZERS 1 Per Dozer, Cat D10 or i $22,500.00 Month equivalent 2 Per Dozer, Cat D9 or equivalent $14,750.00 Mo nth 3 Per Dozer, Cat DS or equivalent $11,500.00 Mo nth 4 Per Dozer, Cat D7 or equivalent $9,000.00 nth Mo 6 Per Dozer, Cat D6 or equivalent $6,700.00 Mo nth 7 Per Dozer, LGP Cat D6 or $8,200.00 Month equivalent 8 Per Dozer, Cat D5 or equivalent $3,300.00 Mo nth 9 Per Dozer, LGP Cat D5 or $3,400.00 Month equivalent 10 Per Dozer, Cat D4 or equivalent $2,800.00 Mo nth 11 Per Dozer, LGP Cat D4 or $2,900.00 Month equivalent WHEEL LOADERS 12 Per Wheel Loader, Cat 988 or $14,500.00 Month equivalent 13 Per Wheel Loader, Cat 980 or $9,000.00 Month equivalent 14 Per Wheel Loader, Cat 966 or $5,980.00 Month equivalent 15 Per Wheel Loader, Cat 962 or $5,390.00 Month equivalent 16 Per Wheel Loader, Cat 950 or $4,400.00 Month equivalent 17 Per Wheel Loader, Cat 938 or $3,700.00 Month equivalent 18 Per Wheel Loader, Cat 928 or $3,490.00 Month equivalent EXHIBIT A Bid #3367 Opens: 8/11/05 RENTAL OF HEAVY EQUIPMENT Vendor Vendor Vendor Vendor Vendor 6wit goe Public Bane Hertz Hol t Rental T-K-O Co Machinery Equipment Services Equipment Ft. Worth LP Rental Corp. Co. Principle Place of Business: Denton, TX Ft. Worth, Ft. Worth, Ft. Worth, Grand TX TX TX Prairie,TX 19 Per Wheel Loader, Cat 924 or $3,250.00 Month equivalent MOTOR GRADERS 20 Per Motor Grader, Cat 12 or $4,600.00 Month equivalent 21 Per Motor Grader, Cat 140 or $4,850.00 Month equivalent EXCAVATORS 22 Per Excavator, Cat 345 or $9,450.00 Month equivalent 23 Per Excavator, Cat 330 or $6,780.00 Month equivalent 24 Per Excavator, Cat 325 or $5,800.00 Month equivalent 25 Per Excavator, Cat 320 or $4,250.00 Month equivalent 26 Per Excavator, with hydraulic $6,380.00 Month breaker 1,500 (ft lb) class 27 Per Excavator, with hydraulic $6,500.00 Month breaker 3,000 (ft lb) class 28 Per Excavator, with hydraulic $11,900.00 Month breaker 5,000 (ft Ib) class 29 Per Excavator, Cat 320 with $5,500.00 Month zero tailspin or equavalent SOIL SCREENER Soil Screener, Terex/Finely 30 Per 770 or equivalent - 3/8" - $7,250.00 Month 1/4" screen TRUCKS, (Off-Road) 32 Per Truck, (Off-Road), Cat D250 $6,950.00 Month or equivalent EXHIBIT A Bid #3367 Opens:8/11/05 RENTAL OF HEAVY EQUIPMENT NO. ,;QTY > DESCRIPTION Vendor Vendor -Vendor Vendor Vendor lagoe Public Bane Hertz Holt Rental T-K-O Co. Machinery Equipment Services Equipment Ft. Worth LP Rental Corp. Co. Principle Place of Business: Denton, TX Ft. Worth, Ft. Worth, Ft. Worth, Grand TX TX TX Prairie,TX 33 Per Truck, (Off-Road), Cat D300 $7,900.00 Month or equivalent 34 Per Truck (Off-Road), Cat D400 $9,750.00 Month or equivalent SCRAPERS 35 Per Scraper, Cat 623 or $11,900.00 Month equivalent 36 Per Scraper, Cat 621 or $10,500.00 Month equivalent 37 Per Scraper, Cat 615 or $7,950.00 Month equivalent 38 Per Scraper, Cat 613 or $5,800.00 Month equivalent TRACK LOADERS 39 Per Track Loader, Cat 973 or $10,500.00 Month equivalent 40 Per Track Loader, Cat 963 or $6,500.00 Month equivalent 41 Per Track Loader, Cat 953 or $5,250.00 Month equivalent COMPACTORS 42 Per Compactor, Cat 825 or $13,000.00 Month equivalent 43 Per Compactor, Cat 815 or $6,950.00 Month equivalent 44 Per Compactor, Cat CP563 or $3,400.00 Month equivalent 45 Per Compactor, Cat CS563 or $3,100.00 Month equivalent WATER WAGONS (Off- Road) EXHIBIT A Bid #3367 Opens: 8/11/05 RENTAL OF HEAVY EQUIPMENT Vendo r Vendor Vendor Vendor Vendor wiiii goe Public Bane Hertz Holt Rental T-K-O Co. Machinery Equipment Services Equipment Ft. Worth LP Rental Corp. Co. Ft. Worth, Ft. Worth, Ft. Worth, Grand Principle Place of Business: Denton, TX TX TX TX Prairie,TX 46 Per Water Wagon, (Off-Road), $5,400.00 Month Cat 613 or equivalent 47 Per Water Wagon, (Off-Road), $5,400.00 Month Cat D25 or equivalent WATER TRUCKS (On-Road) 48 Per Water Truck (On-Road), $2,695.00 Month 2,000 gal. 49 Per Water Truck (On-Road), $4,500.00 Month 4,000 gal. MIXERS/RECYCLERS 50 Per Mixer/Recycler, Bomag $7,500.00 Month 10OR or equivalent 51 Per Mixer/Recycler,CMI 325 or $9,000.00 Month equivalent 52 Per Mixer/Recycler,CMI 500 or $14,000.00 Month equivalent ASPHALT-LAY DOWN MACHINE 53 Per Asphalt - Lay Down $18,000.00 Month Machine, 8 ft- 15 ft ASPHALT ROLLERS 54 Per Asphalt Roller, 9 ton $2,500.00 Mo nth 55 Per Asphalt Roller, 12 ton $2,190.00 Mo nth ASPHALT MILLING MACHINES BACKHOES Per Backe, Case 580M or 58a pay equivalent - 85 hp class $225.00 (Daily Rate) EXHIBIT A Bid #3367 Opens: 8/11/05 RENTAL OF HEAVY EQUIPMENT Vendo r Vendor Vendor Vendor Vendor wwii goe Public Bane Hertz Holt Rental T-K-O Co Machinery Equipment Services Equipment Ft. Worth LP Rental Corp. Co. Ft. Worth, Ft. Worth, Ft. Worth, Grand Principle Place of Business: Denton, TX TX TX TX Prairie,TX Backhoe, Case 580M or SSb Per equivalent - 85 hp class $600.00 Week (Weekly Rate) Backhoe, Case 580M or 58c Per equivalent - 85 hp class $1,600.00 Month (Monthly Rate) Backhoe, Case 590M or 59a Per equivalent - 85 hp class $225.00 (Daily Rate) Backhoe, Case 590M or 59b W equivalent - 85 hp class $600.00 eek (Weekly Rate) Backhoe, Case 590M or 59c Per equivalent - 85 hp class $1,600.00 Month (Monthly Rate) Options added to backhoe 60 base price: Add cab with air $200.00 a conditioning b Add 4-wheel drive $200.00 c Add extendadig $200.00 SKIDSTEERS 61a Per Skidsteer, Cat 216 or $150.00 Day equivalent (Daily Rate) 61b Per Skidsteer, Cat 216 or $495.00 Week equivalent (Weekly Rate) 61c Per Skidsteer, Cat 216 or $1,250.00 Month equivalent (Monthly Rate) 62a Per Skidsteer, Cat 226 or $150.00 Day equivalent (Daily Rate) 62b Per Skidsteer, Cat 226 or $495.00 Week equivalent (Weekly Rate) 62c Per Skidsteer, Cat 226 or $1,250.00 Month equivalent (Monthly Rate) 63a Per Skidsteer, Cat 236 or $175.00 Day equivalent (Daily Rate) EXHIBIT A Bid #3367 Opens: 8/ 11 / 05 RENTAL OF HEAVY EQUIPMENT Vendo r Vendor Vendor Vendor Vendor wiiit goe Public Bane Hertz Holt Rental T-K-0 Co Machinery Equipment Services Equipment Ft. Worth LP Rental Corp. Co. Ft. Worth, Ft. Worth, Ft. Worth, Grand Principle Place of Business: Denton, TX TX TX TX Prairie,TX 63b Per Skidsteer, Cat 236 or $595.00 Week equivalent (Weekly Rate) 63c Per Skidsteer, Cat 236 or $1,550.00 Month equivalent (Monthly Rate) 64a Per Skidsteer, Cat 246 or $200.00 Day equivalent (Daily Rate) 64b Per Skidsteer, Cat 246 or $695.00 Week equivalent (Weekly Rate) I 64c Per Skidsteer, Cat 246 or d $1,750.00 Month equivalent (Monthly Rate) I