2005-235ORDINANCE NO. 200.5 --_235
AN ORDINANCE ACCEPTING SEALED PROPOSALS AND AWARDING A CONTRACT
FOR HIGH TECHNOLOGY PROCUREMENT FOR THE RENTAL OF APPROXIMATELY
FIFTY SIX DEPARTMENTAL MONOCHROME COPIERS FOR THE CITY OF DENTON;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR AND PROVIDING AN
EFFECTIVE DATE (RFP 3351-CONVENIENCE COPIER FLEET MANAGEMENT SOLUTION
AWARDED TO TECHNIFAX OFFICE SOLUTIONS IN THE ESTIMATED ANNUAL AMOUNT
OF $83,787.24 FOR AN ESTIMATED THREE YEAR TOTAL OF $251,361.72).
WHEREAS, the City has solicited, received and evaluated competitive sealed proposals for a
high technology procurement for the rental of a copier fleet in accordance with the procedures of
STATE law and City ordinances; and
WHEREAS, the proposed contract involves a high technology procurement because copiers
will be linked to software and data processing equipment; and
WHEREAS, the City Manager or a designated employee has received and reviewed and
recommended that the herein described proposals are the most advantageous to the City considering
the relative importance of price and the other evaluation factors included in the request for proposals;
and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the items in the following numbered request for proposal for materials,
equipment, supplies or services, shown in the "Request Proposals" on file in the office of the
Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City
considering the relative importance of price and the other evaluation factors included in the request
for proposals.
RFP ESTIMATED
NUMBER CONTRACTOR AMOUNT
3351 Technifax Office Solutions $251,361.72
SECTION 2. That by the acceptance and approval of the above numbered items of the
submitted proposals, the City accepts the offer of the persons submitting the proposals for such
items and agrees to purchase the materials, equipment, supplies or services in accordance with the
terms, specifications, standards, quantities and for the specified sums contained in the Proposal
Invitations, Proposals, and related documents.
SECTION 3. That should the City and person submitting approved and accepted items and
of the submitted proposals wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the proposals, the City Manager or his designated representative is hereby
authorized to execute the written contract; provided that the written contract is in accordance with
the terms, conditions, specifications, standards, quantities and specified sums contained in the
Proposal and related documents herein approved and accepted.
SECTION 4. By the acceptance and approval of the above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 5. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the 61A day of 2005.
e"O / kr~c
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:~ /r ~/~tl Lei Jai.
APPROVED AS TO LEGAL FORM:
EDWIN M. SNYDER. CITY ATTORNEY
BY:
3-ORD-RFP 3351