2005-054ORDINANCE NO. 2005-
AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY
MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH R. W.
BECK, INCORPORATED, AUSTIN, TEXAS, FOR CONSULTING SERVICES
PERTAINING TO THE PREPARATION OF A SOLID WASTE DEPARTMENT
OPERATIONAL ANALYSIS AND REVIEW; AUTHORIZING THE EXPENDITURE OF
FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council deems it to be in the public interest to engage R. W. Beck,
Incorporated, a Corporation, with offices in Austin, Texas ("Beck"), to provide professional
consulting services to the City, culminating in the preparation of a final report with detailed
supporting operational analysis and review respecting the Solid Waste Department, in order to
ensure that the department is operating in the most cost-effective and efficient manner possible;
and
WHEREAS, the City staff has reported to the City Council that there is a substantial need
for the above-described professional consulting services, and that limited City staff cannot
adequately perform thc services and tasks with its own personnel; and
WHEREAS, Chapter 2254 of the Texas Government Code, known as the "Professional
Services Procurement Act", generally provides that a City may not select a provider of
professional services on the basis of competitive bids, but must select the provider on the basis of
demonstrated competence, knowledge, and qualifications, and for a fair and reasonable price;
and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the professional consulting services, as set forth in the
Professional Services Agreement; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1: That the City Manager is hereby author/zed to execute a Professional
Services Agreement with R. W. Beck, Incorporated, a Corporation, Austin, Texas office, for
professional consulting services pertaining to the preparation of a final report with detailed
supporting operational analysis and review for the Solid Waste Department, in substantially the
form of the Professional Services Agreement attached hereto and incorporated herewith by
reference.
SECTION 2: That the award of this Agreement by the City is on the basis of the
demonstrated competence, knowledge, and qualifications of Beck and the ability of Beck to
perform the services needed by the City for a fair and reasonable price.
SECTION 3: That the expenditure of funds as provided in the attached Professional
Services Agreement is hereby authorized.
SECTION 4: That this ordinance shall become effective immediately upon its passage
and approval.
PASSED AND APPROVED this the ~.~2?~day of,. 5~-~ .ff~/2~
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
S:\Our Documents\Ordinances\05~R W Beck Iht-Solid Waste-Operational Review-2005.doc
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STATE OF TEXAS
COUNTY OF DENTON
PROFESSIONAL SERVICES AGREEMENT FOR CONSULTING SERVICES RE
PREPARATION OF A SOLID WASTE DEPARTMENT OPERATIONS REVIEW
< ~_Z,.,~,~,~,~ , , y ity , Texas, a Texl~-Municipal
Corporation, with~ts principal offices at 215 East McKinney Street, Denton, Texas 76201
(hereinafter "OWNER") and R.W. BECK, INCORPORATED, a Corporation, with its offices at
5806 Mesa Drive, Suite 310, Austin, Texas 78731 (hereinafter "CONSULTANT"); the parties
acting herein, by and through their duly-authorized officers and representatives.
WlrNESSETH, that in consideration of the covenants and agreements herein contained, the
parties hereto do mutually AGREE as follows:
ARTICLE !
EMPLOYMENT OF CONSULTANT
The OWNER hereby contracts with CONSULTANT, as an independent contractor, and the
CONSULTANT hereby agrees to perform the services herein in connection with the Project as
stated in the Articles to follow, with diligence and in accordance with the professional standards
customarily obtained for such services in the State of Texas. The professional services set forth
herein are in connection with the following described project: Professional consulting services for
the preparation of a Solid Waste Deptatment operations review to ensure that the department is
operating in the most cost effective and efficient manner possible (the "Project").
ARTICLE ri
SCOPE OF SERVICES
The CONSULTANT shall perform the following services in a professional manner:
To perform all those services and tasks as set forth in CONSULTANT'S proposed letter dated
January 20, 2005 which is a five (5) page document fi.om David S. Yanke, Principal of
CONSULTANT to Vance Kemler, Director of Solid Waste of OWNER, which letter is
attached hereto and incorporated herewith by reference as Exhibit "A".
If there is any conflict between the terms Of this Agreement and the Exhibit attached to this
Agreement, the terms and conditions of the Exhibit shall control over the terms and
conditions of the Agreement.
ARTICLE Ill
PERIOD OF SERVICE
This Agreement shall become effective upon execution by the OWNER and the
CONSULTANT and upon the issuance of a notice to proceed by the OWNER, and shall remain in
force for the period that may reasonably be required for the completion of the Project, and any
required extensions approved by the OWNER; or until the monetary consideration expressed herein
is wholly exhausted; or until December 31, 2005, whichever event shall first occur. This
Agreement may be sooner terminated in accordance with the provisions hereof. Time is of the
essence in this Agreement. The CONSULTANT shall make all reasonable efforts to complete the
services set forth herein as expeditiously as possible and to meet the schedules established by the
OWNER, acting through its Director of Solid Waste or his designee.
ARTICLE IV
COMPENSATION
A. COMPENSATION TERMS:
"Direct Non-Labor Expense" is defined as that expense, based upon actual cost, for any
expense reasonably incurred by the CONSULTANT in the performance of this Agreement
for airfare, taxi fare, lodging, meals while traveling, parking fees, tolls, automobile rental
(when reasonably necessary), ground transportation, long-distance telephone charges,
telecopy charges, printing and reproduction costs, and other incidental expenses incurred in
connection with the Project. Provided however, any sub-consultant billings reasonably
incurred by CONSULTANT in connection with the Project shall be invoiced to OWNER at
cost plus ten (10%) percent.
B. BILLING AND PAYMENT:
For and in consideration of the professional services to be performed by the CONSULTANT
herein, the OWNER agrees to pay CONSULTANT based upon the hourly rates set forth in
Exhibit "A" which is attached hereto and incorporated by reference herewith; a total
guaranteed fee, not to exceed $74,500.
Partial payments to the CONSULTANT will be made on the basis of detailed monthly
statements rendered to and approved by the OWNER through its Assistant City Manager for
Utilities or his designees; however, trader no circumstances shall any monthly statement for
services exceed the value of the work performed at the time a statement is rendered. The
OWNER may withhold the final ten (10%) percent of the contract amount until satisfactoxy
completion of the Project.
Nothing contained in this Article shall require the OWNER to pay for any work which is
unsalisfactory as reasonably determined by the Assistant City Manager for Utilities or his
designee, or which is not submitted to the OWNER in compliance with the terms of this
Agreement. The OWNER shall not be required to make any payments to the
CONSULTANT when the CONSULTANT is in default under this Agreement.
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It is specifically understood and agreed that the CONSULTANT shall not be authorized to
undertake any work pursuant to this Agreement which would require additional payments by
the OWNER for any charge, expense or reimbursement above the maximum not to exceed
fee as stated hereinabove, without first having obtained written authorization fi.om the
OWNER.
C. PAYMENT
If the OWNER fails to make payments due the CONSULTANT for services and expenses
within forty-five (45) days after receipt of the CONSULTANT'S undisputed statement
thereof, the amounts due the CONSULTANT will be increased by the rate of one percent
(1%) per month fi.om the said forty-fifth (45th) day, and in addition, the CONSULTANT
may, after giving ten (10) days' written notice to the OWNER, suspend services under this
Agreement until the CONSULTANT has been paid in full for all amounts then due and
owing, and not disputed by OWNER for services, expenses and charges. Provided, however,
nothing herein shall require the OWNER to pay the late charge of one percent (1%) per
month as set forth herein, if the OWNER reasonably determines that the work is
unsatisfactory, in accordance with Article IV of this Agreement.
ARTICLE V
OBSERVATION AND REVIEW OF THE WORK
The CONSULTANT will exercise reasonable care and due diligence in discovering and
promptly reporting to the OWNER any defects or deficiencies in the work of the CONSULTANT
or any of its subcontractors or subconsultants.
ARTICLE VI
OWNERSHIP OF DOCUMENTS
All documents prepared or furnished by the CONSULTANT (and CONSULTANT's
subcontractors or subconsultants) pursuant to this Agreement are instruments of service and shall
become the property of the OWNER upon the termination of this Agreement. The CONSULTANT
is entitled to retain copies of all such documents. The documents prepared and furnished by the
CONSULTANT are intended only to be applicable to this project and OWNER'S use of these
documents in other pmjects shall be at OWNER'S sole risk and expense. In the event the OWNER
uses the Agreement in another project or for other purposes than specified herein any of the
information or materials developed pursuant to this agreement, CONSULTANT is released from
any and all liability relating to their use in that project.
ARTICLE VII
INDEPENDENT CONTRACTOR
CONSULTANT shall provide services to OWNER as an independent contractor, not as an
employee of the OWNER. CONSULTANT shall not have or claim any fight arising fi.om
employee status.
ARTICLE VIII
INDEMNITY AGREEMENT
The CONSULTANT shall indemnify and save and hold harmless the OWNER and its
officials, officers, agents, attomeys and employees fi:om and against any and all liability, claims,
demands, damages, losses and expenses, including but not limited to court costs and reasonable
attorney fees incurred by the OWNER, and including without limitation damages for bodily and
personal injury, death and property damage, resulting from the negligent acts or omissions of the
CONSULTANT or its officers, shareholders, agents, attorneys and employees in the execution,
operation, or performance of this Agreement.
Nothing in this Agreement shall be constnted to create a liability to any person who is not a
party to this Agreement and nothing herein shall waive any of the partes defenses, both at law or
equity, to any claim, cause of action or litigation filed by anyone not a party to this Agreement,
including the defense of governmental immunity, which defenses are hereby expressly reserved.
ARTICLE IX
INSURANCE
During the performance of the Services under this Agreement, CONSULTANT shall
maintain the following insurance with an insurance company licensed to do business in the State of
Texas by the State Insurance Commission or any successor agency, that has a rating with A. M.
Best Rate Carriers of at least an "A-" or above:
Comprehensive General Liability Insurance with bodily injury limits of not less than $1
million for each occurrence and not less than $1 million in the aggregate, and with property
damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the
aggregate.
Automobile Liability Insurance with bodily injury limits of not less than $500,000 for each
person and not less than $500,000 for each accident and with property damage limits for not
less than $100,000 for each accident.
C. Worker's Compensation Insurance in accordance with statutory requirements and Employer's
Liability Insurance with limits of not less than $100,000 for each accident.
D. Professional Liability Insurance with limits of not less than $1,000,000 annual aggregate.
CONSULTANT shall furnish insurance certificates or insurance policies at the OWNER's
request to evidence such coverage to the extent that is possible. Otherwise CONSULTANT
shall furnish to OWNER within fitteen (15) days of the date of approval of this Agreement,
certificates of insurance evidencing the required coverage. The insurance policies shall name
the OWNER as an additional insured on all such policies to the extent legally possible, and
shall contain a provision that such insurance shall not be cancelled or modified without thirty
(30) days prior written notice to OWNER and CONSULTANT. In such event, the
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CONSULTANT shall, pr/or to the effective date of the change or cancellation of coverage,
deliver copies of any such substitute policies furnishing at least the same policy limits and
coverage to OWNER.
ARTICLE X
ARBITRATION AND ALTERNATE DISPUTE RESOLUTION
The parties may agree to settle any disputes under this Agreement by submitting the dispute
to arbitration or other means of alternate dispute resolution such as mediation. No arbitration or
alternate dispute resolution arising out of or relating to, this Agreement involving one party's
disagreement may include the other party to the disagreement without the other's approval.
ARTICLE XI
TERMINATION OF AGREEMENT
Notwithstanding any other provision of this Agreement, either party may terminate this
Agreement by providing thirty- (30) days advance written notice to the other party.
This Agreement may be terminated in whole or in part in the event of either party
substantially failing to fulfill its obligations under this Agreement. No such termination will
be effected unless the other party is given (1) written notice (delivered by certified mail,
return receipt requested) of intent to terminate and sett'mg forth the reasons specifying the
nonperformance or other reason(s), and not less than (30) calendar days to cure the failure;
and (2) an opportunity for consultation with the terminating party prior to termination.
If the Agreement is terminated prior to completion of the services to be provided hereunder,
CONSULTANT shall immediately cease ail services and shall render a final bill for services
to the OWNER within thirty (30) days after the date of termination. The OWNER shall pay
CONSULTANT for all services properly rendered and satisfactorily performed, and for
re'hmbursable expenses pr/or to notice of temainafion being received by CONSULTANT, in
accordance with Article IV of this Agreement. Should the OWNER subsequently contract
with a new consultant for the continuation of services on the Project, CONSULTANT shall
cooperate in providing information to the OWNER and the new consultant. The
CONSULTANT shall turn over all documents prepared or furnished by CONSULTANT
pursuant to this Agreement to the OWNER on or before the date of termination but may
maintain copies of such documents for its files. CONSULTANT agrees that it shall also fully
comply with any and all written requests received t~om the OWNER, through its Director of
Solid Waste, to maintain confidentiality respecting certain designated records, documents,
and other written materials related to the Project, which the OWNER reasonably determines
is competitively sensitive, and would likely cause damage to the OWNER if disclosed to the
public or to any other person, party, or entity.
ARTICLE XII
RESPONSIBILITY FOR CLAIMS AND LIABILITIES
Approval of the work by the OWNER shall not constitute nor be deemed a release of the
5
responsibility and liability of the CONSULTANT, its officers, employees, agents, subcontractors,
and sub-consultants for the accuracy and competency of their designs or other work performed
pursuant to this Agreement; nor shall such approval by the OWNER be deemed as an assumption
of such responsibility by the OWNER for any defect in the design or other work prepared by the
CONSULTANT, its officers, employees, agents, subcontractors, and sub-consultants.
ARTICLE XIlI
NOTICES
All notices, communications, and reports required or permitted under this Agreement shall be
personally delivered or mailed to the respective parties by depositing same in the United States mail
at the addresses shown below, by means of U. S. Mail, postage prepaid, certified mail, return
receipt requested, unless otherwise specified herein.
To CONSULTANT:
To OWNER:
R.W. Beck, Incorporated
Atto: David S. Yanke, Principal
5806 Mesa Drive, Suite 310
Austin, Texas 78731
City of Denton, Texas
Atto: Michael A. Conduff
City Manager
215 East McKinney
Denton, Texas 76201
All notices under this Agreement shall be effective upon their actual receipt by the party to
whom such notice is given.
ARTICLE XIV
ENTIRE AGREEMENT
This Agreement, consisting of nine (9) pages and one (1) Exhibit, constitutes the complete
and final expression of the Agreement of the parties and is intended as a complete and exclusive
statement of the terms of their agreements, and supersedes all prior contemporaneous offers,
promises, representations, negotiations, discussions, communications understandings, and
agreements which may have been made in connection with the subject matter of this Agreement.
ARTICLE XV
SEVERABIL1TY
If any provision of this Agreement is found or deemed by a court of competent jurisdiction to
be invalid or unenfomeable, it shall be considered severable fiom the remainder of this Agreement,
and shall not cause the remainder to be invalid or unenforceable. In such event, the parties shall
reform this Agreement, to the extent reasonably possible, to replace such stricken provision with a
valid and enforceable provision which comes as close as possible to expressing the original
intentions of the parties respecting any such stricken provision.
ARTICLE XVI
COMPLIANCE WITH LAWS
The CONSULTANT shall comply with all federal, state, local laws, rules, regulations, and
ordinances applicable to the work performed by CONSULTANT hereunder, as they may now read
or as they may hereafter be amended.
ARTICLE XVII
DISCRIMINATION PROHIBITED
In performing the services required hereunder, the CONSULTANT shall not discriminate
against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or
physical handicap.
ARTICLE XVIII
PERSONNEL
The CONSULTANT represents that it has or will secure at its own expense all personnel
required to perform all the services required under this Agreement. Such personnel shall not
be employees or officers of, nor have any contractual relations with the OWNER.
CONSULTANT shall inform the OWNER of any conflict of interest or potential conflict of
interest that may arise during the term of this Agreement.
All services required hereunder will be performed by the CONSULTANT or under its direct
supervision. All personnel engaged in performing the work provided for in tkis Agreement,
shall be qualified, and shall be authorized and permitted under state and local laws to perform
such services.
ARTICLE XIX
ASSIGNABILITY
The CONSULTANT shall not assign any interest in this Agreement and shall not lransfer any
interest in this Agreement (whether by assignment, novation or otherwise) without the prior written
consent of the OWNER. CONSULTANT shall promptly notify OWNER, in writing, of any
change of its name as well as of any material change in its corporate structure, its location, and/or
its operations.
ARTICLE XX
MODIFICATION
No waiver or modification of this Agreement or of any covenant, condition, limitation herein
contained shall be valid unless in writing and duly executed by the party to be charged therewith.
No evidence of any waiver or modification shall be offered or received in evidence in any
proceeding arising between the parties hereto out of or affecting this Agreement, or the rights or
obligations of the parties hereunder, unless such waiver or modification is in writing, duly executed.
7
The parties further agree that the provisions of this Article will not be waived unless as herein set
forth.
ARTICLE XXI
MISCELLANEOUS
A. The following Exhibit is attached to and made a part of this Agreement:
Exhibit "A" --- CONSULTANT'S letter to Kemler (January 20, 2005)
CONSULTANT agrees that OWNER shall, until the expiration of three (3) years after the
final payment made by OWNER under this Agreement, have access to and the right to
examine any pertinent books, documents, papers and records of the CONSULTANT
involving transactions relating to this Agreement. CONSULTANT agrees that OWNER
shall have access during normal working hours to all necessary CONSULTANT facilities and
shall be provided adequate and appropriate working space in order to conduct examinations
or audits in compliance with this Article. OWNER shall give CONSULTANT reasonable
advance notice of all intended examinations or audits.
Venue of any suit or cause of action under this Agreement shall lie exclusively in Denton
County, Texas. This Agreement shall be governed by and construed in accordance with the
laws of the State of Texas.
For the purpose of this Agreement, the key persons who will serve as Project Manager
respecting this engagement shall be David Yanke, Principal and Scott Pastemak, Manager of
CONSULTANT. However, nothing herein shall limit CONSULTANT fi.om using other
qualified and competent consultants and administrative support personnel of their finn to
perform the services required herein.
CONSULTANT shall commence, carry on, and complete its work on the Project with all
applicable dispatch, and in a sound, economical, efficient manner, and in accordance with the
provisions hereof. In accomplishing the Project, CONSULTANT shall take such steps as are
appropriate to ensure that the work involved is properly coordinated with related work being
carded on by the OWNER.
The OWNER shall assist the CONSULTANT by placing at the CONSULTANT's disposal
all available information pertinent to the Project, including previous reports, any other data
relative to the Project and arranging for the access to, and make all provisions for the
CONSULTANT to enter in or upon, public and private property as required for the
CONSULTANT to perform professional services under this Agreement.
The captions of this Agreement are for informational purposes only and shall not in any way
affect the substantive terms or conditions of this Agreement.
IN WITNESS WHEREOF, the City of Denton, Texas has executed this Agreement in four
(4) original counterparts, by and through its duly-authorized City Manager; and CONSULTANT
has executed this Agreement by and through its undersigned officer, on this the
_~;q~,~t~tlay of ,~_l_z~4,~~- ,2005. duly-authorized
"OWNER"
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
Michael A. Conduff, City M~,~r
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By: ~~~.~
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, C1TY ATTORNEY
"CONSULTANT"
ATTEST:
R. W. BECK, INCORPORATED
Corporation
By:
By:
S:\Our Documents\ConUacts\05~R W Beek-PSA-Operafions Review-Solid Waste Dept-2005.doe
9
January 20, 2005
Via E-mail
Mr. Vance Kemler
Director of Solid Waste
City of Denton
1527 S. Mayhill Road
Denton, Texas 76208 '
EX fl I I?IT "A"
Dear Mr. Kemler:
R. W. Beck, Inc. is pleased to offer our services in assisting the City of Denton (City) with a solid waste
operations review of the City's solid waste utility. The following letter describes the scope of services,
which would be provided by R. W. Beck during the conduct of this study. In addition, we have provided
a cost estimate and the timing associated with this study.
The goal of this study is to review the City's solid waste utility to ensure that it is operating in the most
cost effective and eff'tcient manner possible. To the extent that findings are made by the project team that
result in the issuance of recommendations that will assist in improving the solid waste utility's operating
performance, these recommendations will be clearly identified and explained in the executive summary
of the final report. The detailed supporting analysis will be provided inthe body of the final report.
I. SCOPE OF SERVICES
R. W. Beck has conducted numerous solid waste operational reviews for local governments during thc
past few years. Based on this experience we have developed a format for conducting studies such as the
one requested by the City of Denton. Listed below are the key activities that would be accomplished by
our project team during the conduct of this study.
Kick-off Meeting: Prior to commencing the study, the R. W. Beck project team would meet with key
City staff. At this kick-off meeting we would discuss the project work plan, key issues to be addressed,
confirm timing associated with the various project tasks, etc. At this meeting we would discuss our
initial Request For Information (R_FI) that we would have provided to the City staff 7 to 14 days prior to
the kick-off meeting. This RFI would request that specific operating data be provided to the project team
to serve as a starting point for beginning the study (tonnage records, collection information, recycling
data, etc.).
Solid Waste Operations Review: During the solid waste operations review, R. W. Beck will review
each of the solid waste programs listed below. Under each of the programs is a listing of key issues,
which will be addressed and studied with regard to each program.
5806 Mesa Drive, Suite 310 Austin, Texas 78731, Phone (512) 450-0991, Fax (512) 450-0515
Mr. Vance Kemler
January20,2005
Page 2
o
Residential Garbage Collection
Issues to be addressed during the review of the residential collection program (manual and cart)
include but are not limited to the following:
· Collection efficiency (e.g. number of houses collected per route)
· Layout of routes
Staffing, including use of overtime and temporary personnel
· Configuration of equipment
· Vehicle maintenance
· Public education
· Utilization of operational reports (daily driver logs, etc.)
· Other issues as identifiedI
Commercial Garbage Collection
Issues to be addressed during the review of the commercial collection program (Dumpsters and roll-
offs) include but are not limited to the following:
· Collection efficiency
· Configuration of equipment (side loaders, from end loaders and roll-off trucks)
· Lease vs. ownership of containers by customers
· Layout of routes
· Staffing, including use of overtime and temporary personnel
· Vehicle maintenance
· Container maintenance policies
· Utilization of operational reports (daily driver logs, etc.)
· Billing mechanism and practices (for temporary and permanent accounts)
· Other issues as identified2
Brush & Bulky Item Collection
Issues to be addressed during the review of this program will include but are not limited to the
following:
· Configuration of equipment
· Impact of seasonal waste generation
· Layout of routes
· Staffing, including use of overtime and temporary personnel
· Vehicle maintenance
· Utilization of operational reports (daily driver logs, etc.)
· Setout policies
· Other issues as identified
~ Oftentimes during the course of an operations review the examination of certain issues may lead the project team
to identify additional items that need to be studied during the course of the operations review. This is the norm
versus the exception.
~ This would include the industry practice of combining residential and commercial routes, where feasible, to
maximize operational efficiencies and minimize costs.
Mr. Vance Kemler
January 20, 2005
Page 3
Recycling Programs (Residential and Commercial)
R. W. Beck will examine the City's current recycling programs (both residential and commercial) to
assist in determining the most cost effective options for the City. Issues to be addressed include but
are not limited to the following:
· Review the curbside recycling program
~/ Participation and set-out rates
,/ Diversion rates
· Commercial recycling collection
· / Equipment configuration
~' Collection efficiency
· / Customer counts
v~ Tonnages
,'/ Other issues as identified
Landfill Operations
R. W. Beck will examine the current operational performance of the City's landfill. This
examination will include a review of the capital and operating costs associated with the facility.
Issues to be addressed include but are not limited to the following:
· Scale house operations and processing of incoming and outgoing vehicles
· Management of vehicle traffic on the landfill face
· Compaction patterns, slope, and daily cover practices
· Litter control and grounds keeping
Equipment utilization
· Equipment maintenance process
· Current staffing requirements (full-time, temporary and part-time)
· Planning and timeline for landfill closure, post closure, permitting and cell design and
construction
· Review of the most recent closure plan and related cost estimates
· High level assessment of alternative disposal processes such as bioreactors
· Other issues as identified
In reviewing all of these solid waste programs, R. W. Beck will compare our findings with regard to the
City of Denton's operating l~erformance with those of other cities that provide similar services to provide
a "benchmark" comparisonf
Preparation of Draft Report: Once the project team's analysis has been completed we will prepare a
draf~ report summarizing our findings and recommendations. We will then present it to the appropriate
City staff for review and comment. Upon their review of the draft report we will meet with the City staff
to discuss the findings and the preparation of the fmal report.
3 R. W. Beck has developed a current "benchmark" database of cities that will be relied upon to assist in this
comparison for the City of Denton.
Mr. Vance Kemler
January 20, 2005
Page 4
Presentation of Final Report: Upon review of the draft report, R. W. Beck will incorporate any
appropriate and relevant changes or recommendations into the final report and present it to the City in a
workshop setting or at a City Council meeting.
II. PROJECT TIMING AND FEES
R. W. Beck understands the importance of having this study completed in a timely manner. Therefore,
assuming a start date of February 1, 2005 we will commit to having the draft report completed and issued
by May 31, 2005, given the timely receipt of the required financial and operational data. We would
envision a final report to be issued no later than June 15, 2005.
Our project team for this engagement will consist of the following individuals:
David Yanke, Director
Scott Pasternak, Manager
Fred Doran, Senior Landfill Engineer
Brent Matson, Consultant
Seth Cunningham, Consultant
Other consultants, as needed
Administrative Support
$225 per hour
$170 per hour
$160 per hour
$110 per hour
$120 per hour
$90 - $150 per hour
$ 40 per hour
Based on the above scope of services we have priced the services described in this letter as follows:
· Residential Garbage Collection $17,500
· Commercial Garbage Collection $12,500
· Brush & Bulky Item Collection $ 7,500
· Recycling Programs $10,000
· Landfill Operations $ 25,000
Out-of-pocket expenses
$ 2,000
Total Cost $74,500
These costs include the cost of travel for a kick-off meeting concerning the project and a final
presentation to the City Council, Public Utility Board, or meeting with City staff, as well as numerous
on-site consultant workdays. The prices listed above are for a guaranteed-not-to-exceed budget of
$74,500.
Mr. Vance Kemler
January 20, 2005
Page 5
R. W. Beck is pleased to offer these services to the City of Denton. If this letter is in agreement with
your understanding of the engagement and services to be provided, please sign one copy and return it to
our Austin office. If you have any questions concerning this engagement letter please call Mr. Dave
Yanke at (512) 450-0991.
Sincerely,
R. W. Beck, Inc. (~
Principal and Client SeX, ices Director
City of Denton
Accepted by:
Date: