2005-070ORDINANCE NO./2~60~---~Q ~7/~7
AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF FLEET VEHICLES
TO THE SECOND LOW BIDDER, PHILPOTT FORD, DUE TO THE LOW BIDDER REFUSING
TO HONOR A BID FOR THREE VEHICLES AWARDED AS ITEMS 1 AND 8 IN ORDINANCE
NO. 2005-031, DATED JANUARY 18, 2005; PROVIDING FOR THE EXPENDITURE OF
FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE. (BID 3251-FLEET
VEHICLES FOR ITEMS 1 AND 8 TO PHILPOTT FORD-S48,724)
WHEREAS, pursuant to Ordinance No. 2005-031, dated January 18, 2005 (the "Approval
Ord'mance"), the City having solicited, received and tabulated competitive bids for the purchase of
certain fleet vehicles a bid was awarded to Graft Chevrolet in accordance with the procedures of
State law and City ordinances for the purchase of fleet vehicles identified as Items 1 and 8,
consisting of three vehicles, at a total price of $48,118 as the lowest responsible bidder; and
WHEREAS, subsequent to the Approval Ordinance GraffChewolet informed the City that it
had made a mistake in their bid price and refused to honor the bid price; and
WHEREAS, the City's Purchasing Agent recommends that the contract be awarded the
second low bidder, Philpott Ford in the amount of $48,724, as being the lowest responsible bidder;
and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the vehicles approved and accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The findings and recitations contained in the preamble of this ordinance are
incorporated herein by reference.
SECTION 2. The bid of Philpott Ford for the numbered items in the following numbered
bids for the subject vehicles, shown in the "Bid Proposals" on file in the office of the City Purchasing
Agent, is hereby accepted and approved as being the lowest responsible bids for such items:
BID
NUMBER ITEM VENDOR AMOUNT
3251 1,8 Philpott $ 48,724.00
SECTION 3. By the acceptance and approval of the above numbered items of the submitted
bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance with the terms, specifications,
standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION 4. Should the City and persons submitting approved and accepted items and of the
submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated representative is hereby authorized to
execute the written contract, provided that the written contract is in accordance with the terms,
conditions, specifications, standards, quantities and specified sums conta'med in the Bid Proposal and
related documents herein approved and accepted.
SECTION 5. Bythe acceptance and approval of the above numbered items of the submitted
bids, the City Council hereby authorizes the expenditure of funds therefor in the mount and in
accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein.
SECTION 6.
approval.
PASSED AND APPROVED this /?~-~- day of ~ff/Z~ ~
EULINE BROCK, MAYOR
This ordinance shall become effective immediately upon its passage and
,2005.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
3B_oY~D_Bid 3251 ~-~~