2005-078Olm CE NO.
AN ORDINANCE ACCEPTING COMPETITIVE BIDS BY WAY OF AN
INTERLOCAL AGREEMENT WITH THE TEXAS COOPERATIVE PURCHASING
NETWORK (TCPN) AND AWARDING A CONTRACT FOR THE PURCHASE OF
AN AIR COOLED HELICAL ROTARY WATER CHILLER FOR CITY HALL EAST;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND
PROVIDING AN EFFECTIVE DATE (FILE 3302-INTERLOCAL AGREEMENT FOR
CHILLER WITH THE TEXAS COOPERATIVE PURCHASING NETWORK,
CONTRACT AWARDED TO TRANE IN THE AMOUNT OF $61,778).
WHEREAS, pursuant to Ordinance 2005-033, the Texas Cooperative Purchasing
Network has solicited, received and tabulated competitive bids for the purehase of
necessary materials, equipment, supplies or services in accordance with the procedure of
state law on behalf of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and
recommended that the herein described materials, equipment, supplies or services can be
purchased by the City through the Texas Cooperative Purchasing Network program at
less cost than the City would expend if bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the
appropriation of funds to be used for the purchase of the materials, equipment, supphes or
services approved and accepted herein; NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
.SECTION 1. That the numbered items in the following numbered purchase
order for materials, equipment, supplies, or services, shown in the "File Number" listed
hereon, and on file in the office of the Purchasing Agent are hereby aceepted and
approved as being the lowest responsible bids for such items:
FILE ~
NUMBER VENDOR AMOUNT
3302 Trane : $61,778
SECTION 2. That by the aeceptan, ce and approval of the above numbered items
set forth in File 3302, the City accepts the offer of the persons submitting the bids to the
City of Carrollton for such items and agrees to purchase the materials, equipment,
supplies or services in accordance with the terms, conditions, specifications, standards,
quantities and for the specified sums contained in the bid documents and related
documents filed with the Texas Cooperative Purchasing Network and the purchase orders
issued by the City.
SECTION 3. That should the City and persons submitting approved and
accepted items set forth in the referenced file number wish to enter into a formal written
agreement as a result of the City's ratification of bids awarded by the Texas Cooperative
Purchasing Network, the City Manager or his designated representative is hereby
authorized to execute the written contract; provided that the written contract is in
accordance with the terms, conditions, specifications and standards contained in the
Proposal submitted to the City of Carrollton, quantities and specified sums contained in
the City's purchase orders, and related documents herein approved and accepted.
SECTION 4. That by the acceptance and approval of the above numbered items
set forth in the file numbers shown, the City Council hereby authorizes the expenditure of
funds therefor in the amount and in accordance with the approval purchase orders or
pursuant to a written contract made pursuant thereto as authorized herein.
SECTION 5. That this ordinance shall become effective immediately upon its
passage and approval.
PASSED AND APPROVED this ,: /~ff dayof ~7/]~t~/~
EULINE BROCK, MAYOR
,2005.
ATTEST: