2005-088ORDINANCE NO. ~,~7,~-~:::)~
AN ORDINANCE APPROVING THE EXPENDITURE OF FUNDS FOR THE
PURCHASE OF THREE SELF CHECK MACHINES FOR THE DENTON PUBLIC
LIBRARY SYSTEM AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE
WITH THE PROVISION FOR STATE LAW EXEMPTING SUCH PURCHASES
FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN
EFFECTIVE DATE (FILE 3313-PURCHASE OF SELF CHECK MACHINES FOR
THE DENTON PUBLIC LIBRARY SYSTEM AWARDED TO 3M LIBRARY
SYSTEMS 1N THE AMOUNT OF $69,440).
WHEREAS, Section 252.022 of the Local Government Code provides that
procurement of items that are only available from one source, including; items that are
only available fzom one soume because of patents, copyrights, secret processes or natural
monopolies; films, manuscripts or books; electricity, gas, water and other utility
purchases; captive replacement parts or components for equipment; and library materials
for a public library that are available only from the persons holding exclusive distribution
rights to the materials; need not be submitted to competitive bids; and
WHEREAS, the City Council wishes to procure one or more of the items
mentioned in the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the following purchase ofmaterials, equipment or supplies, as
described in the "File numbers" listed hereon, and on file in the office of the Purchasing
Agent, and the license terms attached hereto are hereby approved:
FILE
NUMBER
3313
VENDOR
3M Library Systems
AMOUNT
$69,440
SECTION 2. That the acceptance and approval of the above items shall not
constitute a contract between the City and the person submitting the quotation for such
items until such person shall comply with all requirements specified by the Purchasing
Department.
SECTION 3. That the City Manager is hereby authorized to execute any
contracts relating to the items specified in Section I and the expenditure of funds pursuant
to said contracts is hereby authorized.
SECTION 4. That this ordinance shall become effective immediately upon its
passage and approval.
PASSED AND APPROVED this the ~a~ ~/~day o f .L~~, 2005.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY. CITY ATTORNEY
Attachment 1
3M Library Systems
P.O. Box 33682
St. Paul, MN 55133-3682
1-800.328-0067 cxL 2
Fax 1-800-223-5563
Denton Public Library
~va Poole
)40 349 7735~940 349 8260
~,. ~ To: 3M Library Systems
?.0, Box 33682
~Jty, Cou~y, Stale, Zi0 St. Paul, MN 55133-3682
Denton, TX 76201 o,V,.,To: Fax 1.800-223.S~63
Product Description
Quantity Unit Price InstalJ Pdce Item Price
~3 Sedes RFID SelfCheck 3 $22,980.000 $68,940.00
'1 ncludes Cabinet with lamina~ top and $0.00
½6 mon~ warran~ $0.00
$0.00
$0.00
$0.00
$0.00
$0,00
$0.00
$0.00
$0.00
$0.00
SubtotalEquipmentand Markers $68,940.000 $0.0~ $68,940.00
Service Agreement
Duration/ Unit Price Total Unit Price $68,940.00
Equipment Zone Qty Months
Unit Tax I $0.00
Install Charge ncluded
Install Tax I $0.00
Service Agresmeht ncluded
Frei~lht $500.00
Total Proposal $69,440.00
Subtotal Service $0.00
Other Information
~u .~,~.~,,. I~,.,.r" ~0- I='
Shawn Brumley 8003280067 x 30pUon 28 12/2/04
Quotations are good for 90 days fi'om the above date. Mall or Fax purchase order to the address above.
Terms are NET 20 Days
3
Security Systems
Attac~nt 2
3M Center, Building 0225-04-N-14
St. Paul, MN 55144-1000
651 733 1110
January27,2005
Mr. Tom Shaw
City of Denton
Purchasing Agent
Emall: tom. shaw~cityofdenWn.com
Dear Mr. Shaw:
3M is the developer and sole manufacturer of the 3MTM SelfCheckTM System.
We have patents covering several of the system technologies, including the ability to detect and
process material protected by 3IvfrM Tattle-TapeTM Strips. We are not aware of any manufacturer
that sells self-checkout systems operating within the scope of 3M's patents.
Service contracts and warranties are based on the correct usage of 3M Tattle-Tape Seeurlty Str/ps
with the 3M SelfCheek Syst~nn.
Our sales representative for your area is Shawn Bramley and he can be contacted at
800/328-0067.
Thank you for your interest in the 3M SelfCheck Systems. If there are any further questions or
problems, please feel free to contact us.
Gregory P. Pfouts
National Sales Manager
ri
c: S. Bramley
M. Keefe