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2005-004ORDINANCE NO. ~0~--- AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR PURCHASE OF FURNITURE FOR THE CIVIC CENTER AND EMILY FOWLER LIBRARY RENOVATION PROJECT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE (BID 3223-CIVIC CENTER AND EMILY FOWLER LIBRARY FURNITURE AWARDED TO THE LOWEST RESPONSIBLE BIDDER FOR EACH SECTION BY MANUFACTURER IN THE AMOUNT OF $226,205.90). WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION i. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such items: BID ITEM NUMBER NUMBER VENDOR AMOUNT 3223 1-12,41,44,55-73 Royer & Schutts Exhibit A 3223 13A,14,15,99,100,101 Tusa Office Solutions Exhibit A 3223 16,19-21,22-27,106 McKinney Office Supply Exhibit A 3223 17,18,96,97 Bauhaus Interiors Group Exhibit A 3223 28, 29,46-54,91-95,102 Facility Interiors Exhibit A 107 3223 30-32,74-83 Intelligent Interiors Exhibit A 3223 98, 103-105 The Spencer Company Exhibit A 3223 33-39 Contracta Exhibit A 3223 45 Wilson Office Interiors Exhibit A SECTION 2. That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION 3. That should the City and persons submitting approved and accepted items and of the subrnitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be on file in the office of the Purchasing Agent; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted. SECTION 4. That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 5. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this EULINE BROCK, MAYOR ,2005. ATTEST: JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: HERBE~ATTORNEY BY: ~ EXHIBIT A Section A- Denton Civic Center Vendor Item # Manufacturer Amount Royer & Schutts 1-12 Tusa Office Solutions 13a, 14,15 McKinney Office Supply 16 Bretford Inc. Knoll Steelcase, Inc. Subtotal $29,429.90 $20,755.60 $ 6,295.20 $56,480.70 Section B- Emily Fowler Library Vendor Item# Manufacturer Amount Bauhaus Interiors Group McKinney Office Supply Facility Interiors Intelligent Interiors Tusa Office Solutions Royer & Schutts Demco The Spencer Company Contracta Wilson Office Interiors 17,18,96,97 Brandmd, Mayline 19-21,22-27, Brayton Intemational, 106 Vecta, Bretford, Inc. 28,29,46-54, Dakota Jackson, Fixtures Furn. 91-95,102,107 Kron,Peter Pepper,Vireo 30-32,74-83 99,100,101 41-44,55-73 4O 98,103-105 33-39 45 Danko/Persing, Herman Miller Nevins Doodle Works, Haworth Demco Metro Commercial Products, Russ Basset Dauphin Duke Manufacturing Subtotal $ 2,646.23 $12,200.46 $71,011.84 $17,221.53 $ 7,972.42 $44,750.64 $ 1,942.50 $ 4,953.51 $ 5,415.09 $ 1,610.98 $169,725.20 Grand Total $226,205.90