2005-004ORDINANCE NO. ~0~---
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
PURCHASE OF FURNITURE FOR THE CIVIC CENTER AND EMILY FOWLER LIBRARY
RENOVATION PROJECT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE;
AND PROVIDING FOR AN EFFECTIVE DATE (BID 3223-CIVIC CENTER AND EMILY
FOWLER LIBRARY FURNITURE AWARDED TO THE LOWEST RESPONSIBLE BIDDER
FOR EACH SECTION BY MANUFACTURER IN THE AMOUNT OF $226,205.90).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION i. That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City
Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such
items:
BID ITEM
NUMBER NUMBER VENDOR AMOUNT
3223 1-12,41,44,55-73 Royer & Schutts Exhibit A
3223 13A,14,15,99,100,101 Tusa Office Solutions Exhibit A
3223 16,19-21,22-27,106 McKinney Office Supply Exhibit A
3223 17,18,96,97 Bauhaus Interiors Group Exhibit A
3223 28, 29,46-54,91-95,102 Facility Interiors Exhibit A
107
3223 30-32,74-83 Intelligent Interiors Exhibit A
3223 98, 103-105 The Spencer Company Exhibit A
3223 33-39 Contracta Exhibit A
3223 45 Wilson Office Interiors Exhibit A
SECTION 2. That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees
to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION 3. That should the City and persons submitting approved and accepted items and
of the subrnitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be on file in the office of the Purchasing
Agent; provided that the written contract is in accordance with the terms, conditions, specifications,
standards, quantities and specified sums contained in the Bid Proposal and related documents herein
approved and accepted.
SECTION 4. That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein.
SECTION 5. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this
EULINE BROCK, MAYOR
,2005.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBE~ATTORNEY
BY: ~
EXHIBIT A
Section A- Denton Civic Center
Vendor Item #
Manufacturer
Amount
Royer & Schutts 1-12
Tusa Office Solutions 13a, 14,15
McKinney Office Supply 16
Bretford Inc.
Knoll
Steelcase, Inc.
Subtotal
$29,429.90
$20,755.60
$ 6,295.20
$56,480.70
Section B- Emily Fowler Library
Vendor Item#
Manufacturer
Amount
Bauhaus Interiors Group
McKinney Office Supply
Facility Interiors
Intelligent Interiors
Tusa Office Solutions
Royer & Schutts
Demco
The Spencer Company
Contracta
Wilson Office Interiors
17,18,96,97 Brandmd, Mayline
19-21,22-27, Brayton Intemational,
106 Vecta, Bretford, Inc.
28,29,46-54, Dakota Jackson, Fixtures Furn.
91-95,102,107 Kron,Peter Pepper,Vireo
30-32,74-83
99,100,101
41-44,55-73
4O
98,103-105
33-39
45
Danko/Persing, Herman Miller
Nevins
Doodle Works, Haworth
Demco
Metro Commercial Products,
Russ Basset
Dauphin
Duke Manufacturing
Subtotal
$ 2,646.23
$12,200.46
$71,011.84
$17,221.53
$ 7,972.42
$44,750.64
$ 1,942.50
$ 4,953.51
$ 5,415.09
$ 1,610.98
$169,725.20
Grand Total $226,205.90