2004-006AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO EXECUTE A PURCHASE ORDER WITH THE HOUSTON-
GALVESTON AREA COUNCIL OF GOVERNMENTS (H-GAC) FOR THE ACQUISITION
OF A 25 YARD REAR LOAD REFUSE TRUCK BY WAY OF AN INTERLOCAL
AGREEMENT WITH THE CITY OF DENTON; AUTHORIZING THE EXPENDITURE OF
FUNDS; AND PROVIDING AN EFFECTIVE DATE (FILE 3128-HGAC-PURCHASE OF 25
YARD REAR LOAD REFUSE TRUCK IN THE AMOUNT OF $139,570).
WHEREAS, pursuant to Ordinance 95-107, the Houston-Galveston Council Area of
Government (H-GAC) has solicited, received, and tabulated competitive bids for the purchase of
necessary materials, equipment, supplies, or services in accordance with the procedures of state
law on behalf of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described materials, equipment, supplies, or services can be purchased by the City
through the Houston-Galveston Area Council of Government (H-GAC) programs at less cost
than the City would expend if bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies, or services approved and
accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered file for materials,
equipment, supplies, or services, shown in the "Purchase Orders" referenced herein and on file in
office of the Purchasing Agent, are hereby accepted and approved as being the lowest
responsible bids for such items:
FILE
NUMBER VENDOR. AMOUNT
3128 H-GAC $139,570
SECTION 2. That by the acceptance and approval of the above numbered items set
forth in the referenced purchase orders, the City accepts the offer of the persons submitting the
bids to the H-GAC for such items and agrees to purchase the materials, equipment, supplies, or
services in accordance with the terms, conditions, specifications, standards, quantities and for the
specified sums contained in the bid documents and related documents filed with the H-GAC, and
the purchase ordem issued by the City.
SECTION 3. That should the City and persons submitting approved and accepted items
set forth in the referenced purchase orders wish to enter into a formal written agreement as a
result of the City's ratification of bids awarded by the H-GAC, the City Manager or his
designated representative is hereby authorized to execute the written contract which shall be
attached hereto; provided that the written contract is in accordance with the terms, conditions,
specifications and standards contained in the Proposal submitted to the H-GAC, quantities and
specified sums contained in the City's purchase orders, and related documents herein approved
and accepted.
SECTION 4. That by the acceptance and approval of the above numbered items set
forth in the referenced purchase orders, the City Council hereby authorizes the expenditure of
funds therefor in the amount and in accordance with the approval purchase orders or pursuant to
a written contract made pursuant thereto as authorized herein
SECTION 5. That this ordinance shall become effective immediately upon its passage
and approval.
PASSED AND APPROVED this ~/~ dayof ~/~2004.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
BY: ~
3-ORD-File 3128