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2004-163AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL CONTRACT FOR THE PURCHASE OF WOOD UTILITY POLES FOR DENTON MUNICIPAL ELECTRIC; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (BID 3158-WOOD UTILITY POLES AWARDED TO THE LOWEST RESPONSIBLE BIDDER FOR EACH ITEM IN THE ESTIMATED AMOUNT OF $210,000). WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore; and WHEREAS, the City Council has provided in the City Budget for the appropriation offimds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such items: BID ITEM NUMBER NO VENDOR AMOUNT 3158 1-14 Colfax Treating Co., LLC Exhibit A 3158 15-26 North Pacific Group, Inc. Exhibit A SECTION 2. That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION 3. That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract and to extend the contract as determined to be advantageous to the City of Denton which shall be on file in the office of the Purchasing Agent; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted. SECTION 4. That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 5. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the /~-7/~ day of O~/.~.~ ,2004. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY 3 -ORD-BID 315 8 Page 2 of 2 Exhibit A BID # 3158 Evaluation I Colfax Treating North Paci[ic 26-May-04 I Co.. LL£ Groun. ln~. Principal Place of Business: Alexandria, LA Portland, OR 'Preferred B - '~pref__erred B COD A- Eat. Unlt'Price* DESCRZPTION Unit Price* for Warehouse # Qty. DME Drilling for DME Drilling, 54069'0001 35 ft:dlass. 3~: 150 $165;33 · 54069510 35 ft. class 1 i 9217.42 540~90S0 40'ft; dlass 3 100~ . 92~?.8i 54069540 40 ft. class I 20 $287.41 ~54069Si~' 4'5 f~. class i:: ~6~L ] . $344'~9~ 54069520 50 ft. class 1 50 $397.44 54069535 60 ft. class i 6 $612.16 '~40695~5. 65 1~.'~[~5,~11!~ i ~. 6. $740.34-I N/A 65 ft. class H1 i $643.58 . iN/A". ' 65 ft;iliC~aSS [~]'2' :i''''f :~ ' 54069300 70 ft. ClaSS I 4 9986.48 '. N/A 'i'. . 70 ft.,class ,H1 '1-. $1,,o66.73' N/A 70 ft. class H2 i $1,226.41 54069560 75 ~ft; ~lass 1 N/A 75 ft. class H1 i $1,362.00 75 ~. :class !a~2 54069400 80 ft. class 1 4 $1,531.00 N/A 80 ft. class H2 1 $1,759.0o 54069450 ' 85,f{.Tda~s,1, 2: N/A 85 ft. class Hi 1 $1,826.00 ,N/A _ 85 ~. cla~s'~ 54069500 90 ft. class I I 92,159.00 N/A 90 ft. class H2 I $2,449.00