2004-195ORDINANCE NO. ~Off~/~//'/q~-'-'
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF PRINTING, TYPESETTING, DISTRIBUTION AND ADVERTISEMENT
SALES FOR THE PARKS AND RECREATION DEPARTMENT'S PLAY SEASONAL
BROCHURE; PROVDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND
PROVDING AN EFFECTIVE DATE (BID 3186 - ANNUAL CONTRACT FOR P.A.R.D.
SEASONAL CATALOGS AWARDED TO THE LOWEST BIDDER FOR EACH SECTION IN
THE GROSS AMOUNT OF $41,595 LESS $12,000 (ESTIMATED AD REVENUE) FOR A NET
ESTIMATED COST OF $29,595).
WHEREAS, the City has solicited and received competitive proposals for the purchase of
necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described proposals are the lowest responsible bids for the materials, eqfflpment, supphes
or services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City
Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such
items:
BID ITEM
NUMBER NUMBER VENDOR AMOUNT
3286 1 RJK Printing $24,675
3286 2 Denton Publishing Co. $13,920
3286 3 FJ Business Forms $ 3,000
Gross Amount $41,595
3 Ad Revenue to City ($12,000)
Net Estimated Amount $29,595
SECTION 2. That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees
to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION 3. That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute a written contract which shall be on file at the office of the Purchasing Agent;
provided that the written contract is in accordance with the terms, conditions, specifications,
standards, quantities and specified sums contained in the Bid Proposal and related documents herein
approved and accepted.
SECTION 4. That by the acceptance and approval of the above numbered items of the
submitted proposals, the City Council hereby authorizes the expenditure of funds therefor in the
amount and in accordance with the approved bids or pursuant to a written contract made pursuant
thereto as authorized herein.
SECTION 5. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the r~ff~ day of ~_dk/~f~j''''' ,2004.
EUL~EBROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM: