2004-282O ANCE NO. Ae d-A/ J
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF AN 18 FOOT WINDROW COMPOSTING MACHINE FOR THE
BENEFICIAL REUSE DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFORE; AND PROVDING AN EFFECTIVE DATE (BD 3206-18 FOOT WINDROW
COMPOSTING MACHINE AWARDED TO MCCOURT AND SONS EQUIPMENT, INC. IN
THE AMOUNT OF $292,850 LESS $30,000 TRADE IN OF THE EXISTING UNIT, FOR A
TOTAL AWARD AMOUNT OF $262,850).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City
Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such
items:
BD
NUMBER VENDOR AMOUNT
3206
McCourt & Sons Equipment, Inc. $262,850
SECTION 2. That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees
to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION 3. That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be on file in the office of the Purchasing
Agent; provided that the written contract is in accordance with the terms, conditions, specifications,
standards, quantities and specified sums contained in the Bid Proposal and related documents herein
approved and accepted.
SECTION 4. That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein.
SECTION 5. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this,ail - day of ~ 2004.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
Bid # 3206 Attachment
Date: 8/19/04
18 Foot Windrow Composting Machine
~ JJNO. J DESCR/PTZON Vendor Vendor Vendor
McCourt & Sons Norton Environmental Wamsley Welding
Equipment Inc. Equipment &MFG
I ~e PI~ Busine.ss: Lagrange, TX Independence,OH Cheyenne Wells, CO
18 Foot Windrow
C n M;chin $292,850.00 $249,500.00 $269,500.00
King or the
Make/Model Scarab/18H40/525/Rl Komptech/X53 Windrow/KW7-18
475H
Optional trade in of:1994 -
16" SCARAB Windrow
turning machine. 240
Cummins engine, turbo-
charged and after cooled.
Load controller, AM/FM
Cassette player, AC/Heat.
Flours on the machine on $30,000.00 No Bid $21,500.00
the original motor were
1,775 hours. Engine was
rebuilt in July 2002.
Current hours on the new
motor are 500+ for a total
of 2,319. Total rebuild of
gearbox driving hydraulic
system on 5/25/04.
Optional outright purchase
of: Item #2 above No Bid No Bid No Bid
Shipment 90-120 Days 60 Days 172 Days