2004-283AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL
CONTRACT FOR THE PURCHASE OF PRINT MATERIALS FOR THE DENTON PUBLIC
LIBRARY SYSTEM; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND
PROVIDING AN EFFECTIVE DATE (BID 321 O-PRINT MATERIALS AWARDED TO BAKER
& TAYLOR, INC. IN THE ESTIMATED AMOUNT OF $300,000).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances; and
WHEREAS, the CityManager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City
Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such
items:
BID
NUMBER
3210
VENDOR
Baker & Taylor, Inc.
AMOUNT
Exhibit A
SECTION 2. That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees
to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION 3. That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be on file in the office of the Purchasing
Agent; provided that the written contract is in accordance with the terms, conditions, specifications,
standards, quantities and specified sums contained in the Bid Proposal and related documents herein
approved and accepted.
SECTION 4. That by the acceptance .and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein.
SECTION 5. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this ,~/~dayof ~.Z7~/'27~4~/~ ,2004.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
3B'oY~D'Bid 3210 (
Bid # 3210 Exhibit A
Date: 8/26/04
PRINT MATER/ALS
% Off List VENDOR
Inc.
lc Technical Books % 14.00%
Bindinq
le Mass Market Paperbacks __% 40.30%
1j Quality Paper I% 40.30%
detection; Mylar jacket, spine label,
barcode, ownership label, and theft $1.15
(shelf-ready - used primarily for
label, barcode, ownership label, and $1,06
2b theft protection device all attached to
book (shelf-reay - used primarily for
non-fiction).
label, barcode, and ownership label, all $0.75
2d lacket, barcode and ownership label, all $0.66
3a Mylar attached $0.49
3c Spine Label attached $0.10
3d Spine Label unattached $0.08
3f 8arcode unattached $0.08
3g Dwnership label attached $0.10
3h Dwnership label unattached $0.08
3i Theft detection attached $0.49
31 Laminated Paperback Covers $1.99
SHZPMENT 2-9 Days