2004-301O INANCE NO.
AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF ANNUAL
MAINTENANCE FOR THE NORTEL PHONE SYSTEM INCLUDING 24 HOURS PER DAY 7
DAYS PER WEEK SUPPORT ON ALL EQUIPMENT LOCATED IN CITY OF DENTON
FACILITIES AS AWARDED BY THE STATE OF TEXAS BUILDING AND PROCUREMENT
COMMISSION THROUGH THE CATALOG INFORMATION SERVICE VENDOR (CISV)
CATALOG PROGRAM; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE;
AND PROVIDING AN EFFECTIVE DATE (FILE 3236-ANNUAL MAINTENANCE FOR
NORTEL PHONE SYSTEM AWARDED TO VERIZON SOUTHWEST IN THE AMOUNT OF
$45,989.16).
WHEREAS, the City Council of the City of Denton has heretofore adopted Resolution 92-
019 pursuant to Section 2157.067 of the Texas Government Code and Sections 271.082 and 271.083
of the Texas Local Government Code which authorizes the Cityto participate in the State Purchasing
Building and Procurement Commission Information Service Vendor Catalog Purchase Method
provided for in Subchapter B of Chapter 2157 of the Texas Government Code (the"CISV Catalog");
and
WHEREAS, the herein described vendor is a qualified vendor in the CISV Catalog and the
contract authorized by this ordinance is in the best interests of the City and complies with the
requirements of Subchapter B of Chapter 2157 of the Texas Government Code as a CISV Catalog
purchase; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered purchase order for materials,
equipment, supplies, or services, shown in the "File Number" listed hereon, and on file in the office
of the Purchasing Agent, are hereby approved:
FILE
NUMBER VENDOR AMOUNT
3236 Verizon Southwest $45,989.16
SECTION 2. By the acceptance and approval of the above numbered items set forth in the
attached purchase orders, the City accepts the offer of the persons submitting the bids to the Building
and Procurement Commission for such items and agrees to purchase the materials, equipment,
supplies or services in accordance with the terms, conditions, specifications, standards, quantities
and for the specified sums contained in the bid documents and related documents filed with the
Building and Procurement Commission, and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set forth
in the attached purchase orders wish to enter into a formal written agreement as a result of the City's
ratification of bids awarded by the Building and Procurement Commission, the City Manager or his
designated representative is hereby authorized to execute the written contract; provided that the
written contract is in accordance with the terms, conditions, specifications and standards contained in
the Proposal submitted to the Building and Procurement Commission, quantities and specified sums
contained in the City's purchase orders, and related documents herein approved and accepted.
SECTION 4. By the acceptance and approval of the above numbered items set forth in the
subject purchase orders, the City Council hereby authorizes the expenditure of funds therefor in the
mount and in accordance with the approved purchase orders or pursuant to a written contract made
pursuant thereto as authorized herein.
SECTION 5.
approval.
This ordinance shall become effective immediately upon its passage and
PASSED AND APPROVED this ~¢ dayof ~f-~J/~,2004.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
HERBE~Y ATTORNEY
Q7
System A~reement
Al:t:achmenl: 1
Custorr'~r Name: DENTON CiTY HALL
Custorr~r ID: 20000002666
Proposal Number: 8-VZKS D
Prepared By:. Klmbedy Vamadoe
Pdnted On: 05/26/2004
THiS AGREEMENT IS MADE BETWEEN
A Customer (subsequentJy mfened to as 'Customer" B ] (Verlzon Entity) (subsequently refen'ed to as "Veriz. on ")
~U~TOMER INFORMATION
Customer Name DENTON CITY HALL
Customer ID 20000002686
P~posal Number 8-VZKSD
P~intdd On 05/26/2004
Prices Valid TnnJ 06/24/2004
Prepared By Klmbedy Vamadee
BILLING INFORMATION
Billing Contact John Dumell
Telephone (940) 349-7783
Address 215 E MC. KINNEY ST
ATTN; MANDY
DENTON
TX - 782014299
Contact John Dume~l
PROPOSED BY
VERIZON Enlily Vedzon Central
Account Executive Daniel Mendez
Telephone 972-719-32D3
Mailing Address
REPAIR SERVICE INFORMATION
Repair Service Telephone (800) 48~.2000
System A~reement
Customer Name: DENTON CITY HALL
Custom~ ID: 20000002666
Proposal Number: 8-VZKSD
Prepared By:. Klmberly Vamadoe
Printed On: 05/26/2E~.
2 J MAINTENANCE COVERAGE AND PAYMENT OPTIONS
Ptease select · Coverage Option by checking the approp~fate box and clmle the desired Billing option:
J VOICE Annual SemkAnn ua~ Quarledy Monthly
Year 1 $43,385.96 $22,126.84 ,$11,280.35 $3,832.,43
Contract Tem~ - 12 month(s) Proposed Elfecfive Date - 07~1Y2004
3 J EQUIPMENTAND SERVICES COVERED
SYSTEM MATERIAL CODE QUANTITY DESCRIPTION COVERAGE
1 '81KSU 1 MERIDIAN81 PABXSU AO
'$1POR 777 MERIDIAN 8t PABX PORTS AO
*Bt PeR 80 MERIDIAN 81 PAEX PORTS AO
2 *81KEU 1 MERIDIAN61 PABXSU AO
'61 PeR 437 MERIDIAN 81 PABX PORTS AO
3 *VSPKR I VALCOM PAGING AO
349171 17 SPEAKER 1-WAY CEILING 8" PLAS~3C GRIII E AO
4 '§IKSU 1 MERIDIAN 51 PABXSU AO
· $1POR 141 MERIDIAN51 PABXPORTS AO
5 '11KSU 1 MERIDIAN tl PABXEU AO
·ttPOR 225 MERIDIAN 11 PABX PORTS AO
'11PER 73 MERIDIAN 1t pABX PORTS AO
1 la019 2 INFORTEX CALL ACCT-RATE TABLE & SUB EVC AO
6 33(3529 1 NORSTAR 8X2.4 MC
330458 8 TEL SQUARE M7208 MC
4 I ATTACHMENTS
Attachment: TERMS AND CONDITIONS Attachmenl: N/A
Attacflrnen~ SERVICE PLAN DESCRIPTION Attachment: N/A
Customer Name: DENTON CITY HALL
Custo~mr ID: 20000002666
Proposal Number: 8-VZKSD
Prepared By: Klmbedy Vamadoe
Printed On; 05/26/2004
S~stem AEreement
5 I AGREEMENT
Vedzon Sells and Customer purchases the Warranty and Malntunance Services shown on page I and described more tully on subsequent
pages and retu~enced attachments. This Agreement includes important p~ovision $ (;ot~emiog Limitations of Liability warranties, and
respon$ b ri~ for Long Distance, Toll. and o her elecommunica ions charges incun~d through use of the System.
A ] AGREED TO BY CUETOMER B ] ACCEPTED BY VERIZON
Signature Signature
PHnted Name Printed Name
* After acceptance VERIZON will return a copy of this * Please DO NOT SEND PAYMENT with this Ag~eemont~ YOU will be
Agreement to you for your flias. Invx31ceq after this Agreement has been accepted byVERIZDN.
RETURN SIGNED AGREEMENT TO
VERIZON IS A CERTIFIED QISV/CISV Ver~dor. VID# 1750573444600
P~:~ng is at or below QISV/CISV catalog pricing