2004-303AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF JANITORIAL SERVICES FOR VARIOUS CITY DEPARTMENTS;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN
EFFECTIVE DATE (BID 3205-JANITORIAL SERVICES AWARDED TO AHI FACILITY
SERVICE, INC. DBA AMERICAN HOUSEKEEPING, INC. IN THE AMOUNT OF $363,998.62).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City
Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such
items:
BD
NUMBER VENDOR AMOUNT
3205
AHI Facility, Inc. dba American Housekeeping Inc. $363,998.62
SECTION 2. That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees
to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION 3. That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be on file in the office of the Purchasing
Agent; provided that the written contract is in a~cordance with the terms, conditions, specifications,
standards, quantities and specified sums contained in the Bid Proposal and related documents herein
approved and accepted.
SECTION 4. That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein.
SECTION 5. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this ,~--~'-~ dayof (~/tT~/ ,2004.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
BY:
Bid # 3205
Opens: September 14, 2004
Annual Contract for Janitorial Services
Exhibit A
DESCRIPTION,
VENDOR
Facility Services
Inc. (dba)American
Housekeeping, Inc.
PRINCIPAL PLACE OF BUSINESS:
Dallas, TX
12 mos.
12 mos.
SECTIONI
City Hall Cleaning (Mon-Fri) after 10:00 p.m.
215 E. McKinney St.
Carpet Cleaning at above building - Two (2)
Dec. & July), after hours.
Paper towels, toilet paper and hand soap for
above building.
City Hall West Cleaning (Mon-Fri) after 6:00
).m. 221 N. Elm St.
Carpet Cleaning at above building - Two (2)
(Dec. & July), after hours.
Paper towels, toilet paper and hand soap for
above buildin~l.
City Hall in the Mall Cleaning (Tues-Fri) after 7
2201 1-35
Carpet Cleaning at above building - Two (2)
Dec. & July), after hours.
Paper towels, toilet paper and hand soap for
above buildin~l.
South Branch Library Cleaning (TThFSSun)
after 6:00 p.m., (MW) after 9:00 p.m. 3228
Carpet Cleaning at above building - Two (2)
y), after hours.
Paper towels, toilet paper and hand soap for
above building.
Emily Fowler Library Cleaning (MWFSSun)
p.m., (TTh) after 9:00 p.m. 502
Oakland St.
29,922.01
657.30
3,360.00
$ 14,029.86
$ 352.12
$ 1,440.00
$ 1,825.66
$ 72.00
$ 168.00
$ 9,129.52
$ 713.00
$ 1,680.00
$ 18,259.16
Carpet Cleaning at above building - Two (2)
y), after hours. $ 620.00
Paper towels, toilet paper and hand soap for
above building. $ 1,680.00
North Branch Library Cleaning (M-Th) after 6
(F-Sun) after 6 pm 3020 N. Locust $ 33,320.62
Carpet Cleaning at above building - Two (2)
ly), after hours.
$ 800.00
Paper towels, toilet paper and hand soap for
above building. *Note: Glass walls to be
icleaned daily
$ 2,425.00
$ 2,055.92
$ 75.12
Facilities Management Cleaning (M-F) after
604 E. Hickory
Carpet Cleaning at above building - Two (2)
Dec. & July), after hours.
Paper towels, toilet paper and hand soap for
above building. $ 440.00
Owsley Police Community Office Cleaning (M-
after 6:00pm 2535 Charlotte St. $ 1,485.08
DESCRIPTION
VENDOR
Facility Services
Inc. (dba)American
Housekeeping, Inc.
Carpet Cleaning at above building - Two (2)
times a year (Dec. & July), after hours.
$ 75.12
Paper towels, toilet paper and hand soap for
above building.
CITY HALL EAST COMPLEX 601 E. HICKORY
ST.
City Hall East/Human Resources Cleaning (M-
after 6:00 p.m.
g at above building - Two (2)
Dec. & July), after hours.
Paper towels, toilet paper and hand soap for
12 mos. above building.
City Hall East/Technology Services Cleaning
12 mos. (M-F) after 6:00 p.m.
Carpet Cleaning at above building - Two (2)
(Dec. & July), after hours.
Paper towels, toilet paper and hand soap for
above building.
City Hall East/Municipal Court Cleaning (M;F)
after 6:00 pm
Carpet Cleaning at above building - Two (2)
times a year (Dec. & July) after hours.
Paper towel, toilet paper and hand soap for
above building.
City Hall East/Customer Service/Tax Cleaning
after 6:00
Carpet Cleaning at above building - Two (2)
times a year (Dec. & July), after hours.
Paper towels, toilet paper and hand soap for
above buildin,q.
City Hall East/Police Dept, Cleaning (M-Sun)
Two people each for five (5) hours per day, from
7:00 am to 12:00 pm
g at above building - Two (2)
times a year (Dec. & July), after hours.
Paper towels, toilet paper and hand soap for
above building.
City Hall East/Police Dept. Floor Work: one
(1) person for five (5) hours per day. 5-10 p.m.
M-F
Sweep and mop all VCT, ceramic tile and
restrooms daily, spray buff daily.
City Hall EasfJEngineering:(Mon-Fri) after
$ 440.00
6,680.34
112.68
440.00
$ 4,637.64
$ 507.06
$ 540.O0
$ 8,819.54
$ 140.85
$ 440.00
$ 9,946.34
$ 394.38
$ 440.00
$ 32,802.57
$ 281.70
$ 2,300.00
$ 17,580.07
$ 9,738.34
Carpet Cleaning at above building - Two (2)
Dec. & Jul after hours. $ 300.00
Paper towels, toilet paper and hand soap for
above buildin~l $ 208.00
SECTION II
Animal Control OFFICE CLEANING ONLY.
(Mon-Fri) after 6:00 p.m. $ 1,306.75
DESCRIPTION
Carpet Cleaning at above building - Two (2)
times a year (Dec. & July), after hours.
VENDOR
AHI Facility Services,
Inc. (dba)American
Housekeeping, Inc.
$ 75.12
Paper towels, toilet paper and hand soap for
above building.
SERVICE CENTER
$ 360.00
l'raffic Control Cleaning (M-F) after 5:00 p.m.
B01 Texas St. $ 1,453.45
Carpet Cleaning at above building - Two (2)
Dec. & July), after hours. $
Paper towels, toilet paper and hand soap for
above building.
Cleaning (M-F) after 5:00 p.m.
801 Texas St.
12 mos.
12 mos.
g at above building - Two (2)
Dec. & Jul' after hours.
Paper towels, toilet paper and hand soap for
above building.
Service Center/Nurse Trailer Cleaning (TTh)
Carpet Cleaning at above building - Two (2)
Dec. & July), after hours.
Paper towels, toilet paper and hand soap for
above buildin~l.
Service Center/Purchasing & Warehouse
Cleaning (M-F) 11:30 a.m. - 1:00 p.m. 901-B
Texas St.
Carpet Cleaning at above building - Two (2)
& July), after hours.
Paper towels, toilet paper and hand soap for
12 mos. above building.
Service Center/Utilities Cleaning (M-F) after
12 mos. 5:00 p.m. 901-A Texas St.
Carpet Cleaning at above building - Two (2)
times a year (Dec. & July), after hours.
Paper towels, toilet paper and hand soap for
above building.
$ 180.00
1,779.06
37.56
440.00
3,412.59
75.12
420.00
$ 8,312.34
$ 46.95
$ 300.00
$ 3,579.66
$ 328.65
$ 1,440.00
RECREATION CENTERS
North Lakes Rec. Center Cleaning (M-Sat) after
10 p.m. and (SUN) after 7:00 p.m. 2001 W.
Windsor Dr.
$ 14,503.57
Carpet Cleaning at above building - Two (2)
after hours. $ 140.85
Paper towels, toilet paper and hand soap for
above building. $ 1,680.00
North Lakes Annex Cleaning (M-F) after 5 p.m.
1117 Rine¥ Rd. $
6,327.70
$ 208.00
Carpet Cleaning at above building - Two (2)
'Dec. & Jul after hours
Paper towels, toilet paper and hand soap for
above building. $ 630.00
Denia Rec, Center Cleaning (M-F) after 10:00
3.m. and (Sat.) after 3:30 p.m. 1001 Parvin Road $ 14,503.57
DESCRIPTION, VENDOR
Carpet Cleaning at above building - Two (2)
times a year (Dec. & July), after hours.
AHI Facility Services:
Inc. (dba)American
Housekeeping, Inc.
$ 244.14
Paper towels, toilet paper and hand soap for
above building.
$ 1,680.00
Senior Center Cleaning (M-F) after 10 p.m. &
[Sun) after 3:30 p.m.(M-F) 1-2 p.m. (special
;leaning after Arts & Jazz Festival) 509 N. Bell
$ 16,396.29
Carpet Cleaning at above building - Two (2)
iimes a year (Dec. & July), after hours. $ 258.22
Paper towels, toilet paper and hand soap for
above building. $ 1,608.00
Tennis Center Cleaning (M-F) after 10 p.m. and
~ after 3:30 p.m. 2005 W. Windsor $ 4,117.32
Carpet Cleaning at above building - Two (2) :
Dec. after hours.
Paper towels, toilet paper and hand soap for
above building.
MLK, Jr. Rec. Center Cleaning (M-F) after 10
~.m. and (SUN) after 3:30 p.m. 1300 Wilson St.
Carpet Cleaning at above building - Two (2)
times a year (Dec. & July), after hours
480.00
$ 16,480.09
$ 112.68
Paper towers, toilet paper and hand soap for
above building.
12 mos.
12 mos.
Electric Substation Cleaning (M-F) after 5 p.m.
r Rd.
Carpet Cleaning at above building - Two (2)
Dec. & Jul' after hours.
Paper towers, toilet paper and hand soap for
above buildin,q.
Fire Station I Cleaning (M-F) after 6 p.m. 332 E.
~ Street
Carpet Cleaning at above building - Two (2)
Dec. & Jul' after hours
Paper towels, toilet paper and hand soap for
above buildin
Solid Waste Building Cleaning (M-F) after 6
~.m. 1527 Rd.
Carpet Cleaning at above building - Two (2)
Dec. & Jul' after hours
extra car cleanin,
Paper towels, toilet paper and hand soap for
above building.
Airport Terminal Building Cleaning (TTh) after
before 8 ).m.
Carpet Cleaning at above building - Two (2)
Dec. & Jul' after hours
Paper towels, toilet paper and hand soap for
above buildin
Air Traffic Control Tower Cleanin
before 8 ).m. 5003 Airport Road
Carpet Cleaning at above building - Two (2)
& Jul' after hours
1,920.00
2,600.50
120.00
11,221.66
$ 54.00
630.00
13,500.46
2,240.04
2,240.04
1,185.60
1,787.52
126.00
1,787.52
$ 38.60
DESCRIPTION VENDOR
above building].
a.m. - 12 p.m.
Estimated Worker Hours
Night Time Floor Workers. Three (3) people
each for five (5) hours per day. 5-10 p.m, (M-F)
for a total of 15 hours per day,
TOTAL BID
$
$ 363,998.62