2004-314O NANCE NO. ¢
AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF WIRELESS
COMMLrNICATION SERVICES AS APPROVED BY THE STATE OF TEXAS BUILD1NG AND
PROCUREMENT COMMISSION DEPARTMENT OF INFORMATION RESOURCES (DIR);
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN
EFFECTIVE DATE (FILE 3231-PURCHASE OF WIRELESS COMMUNICATION SERVICES
AWARDED TO NEXTEL COMMUNICATIONS IN THE ESTIMATED AMOUNT OF $50,000).
WHEREAS, pursuant to Resolution 92-019, the State Purchasing Building and Procurement
Commission has solicited, received and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies or services in accordance with the procedures of state law on behalf of
the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described materials, equipment, supplies or services can be purchased by the City through
the Building and Procurement Commission programs at less cost than the City would expend if
bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered purchase order for
materials, equipment, supplies, or services, shown in the "File Number" listed hereon, and on file in
the office of the Purchasing Agent, are hereby approved:
FILE
NUMBER VENDOR AMOUNT
3231 Nextel Communications $50,000
SECTION 2. That by the acceptance and approval of the above numbered items set forth in
the attached purchase orders, the City accepts the offer of the persons submitting the bids to the
Building and Procurement Commission for such items and agrees to purchase the materials,
equipment, supplies or services in accordance with the terms, conditions, specifications, standards,
quantities and for the specified sums contained in the bid documents and related documents filed
with the Building and Procurement Commission, and the purchase orders issued by the City.
SECTION 3. That should the City and persons submitting approved and accepted items set
forth in the attached purchase orders wish to enter into a formal written agreement as a result of the
City's ratification of bids awarded by the Building and Procurement Commission, the City Manager
or his designated representative is hereby authorized to execute the written contract which shall be
attached hereto; provided that the written contract is m accordance with the terms, conditions, speci-
fications and standards contained in the Proposal submitted to the Building and Procurement
Commission, quantities and specified sums contained in the City's purchase orders, and related
documents herein approved and accepted.
SECTION 4. That by the acceptance and approval of the above numbered items set forth in
the attached purchase orders, the City Council hereby authorizes the expenditure of funds therefor in
the amount and in accordance with the approved purchase orders or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION 5. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the /~ ~ day of ~-~ , 2004.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
BY:
3-ORl)-File 323
Attachment 1
City of D~nton
21.5 E McKianey Stm~
Denton, T~xas 76201
September 20, 2004
R~: City of Denton NcxteI Services, URdcr State of Texas Contract DIR VPC 03025
This letter con.'ms that the City of Denton wiJ[ hlcur approximately $50,000 in Nextel
service charges for tim upcoming fiscal year of 2005. This estimat~ is ba..~d on prior
usage in flxe pr~viou~ 12 months for six departments that r~d~ use ofthe service. This
figurg does not reflect my cbsn~es to corr~nt rat~ plana or nr{difional subscribers to
Nextel's voi~ or data services.
If you h~ve any quesfior~s, please feel free to go~Iagt me at 972 $$0 5742.
Government Account Executive '"-
Nextel Communications
Noetel Ceml~umlga~leao, Inc.
16e0 North Prospect Drive Richardson, TX 75081
Phone Z14.705,5400 Fax 972.705.B350