2004-318NO.
AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF ANNUAL
SOFTWARE MAINTENANCE AND SERVICES FOR THE LASER FICHE DOCUMENT
IMAGING SYSTEM CURRENTLY BEING USED BY THE CITY OF DENTON AS AWARDED
BY THE STATE OF TEXAS BUILDING AND PROCUREMENT COMMISSION THROUGH
THE CATALOG INFORMATION SERVICE VENDOR (CISV) CATALOG PROGRAM;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN
EFFECTIVE DATE (FILE 3235-ANNUAL SOFTWARE MAINTENANCE AND SERVICES FOR
LASER FICHE DOCUMENT IMAGING SYSTEM AWARDED TO VP IMAGING IN THE
AMOUNT OF $41,731.50).
WHEREAS, the City Council of the City of Denton has heretofore adopted Resolution 92-
019 pursuant to Section 2157.067 of the Texas Government Code and Sections 271.082 and 271.083
of the Texas Local Government Code which authorizes the City to participate in the State Purchasing
Building and Procurement Commission Information Service Vendor Catalog Purchase Method
provided for in Subchapter B of Chapter 2157 of the Texas Government Code (the "CISV Catalog");
and
WHEREAS, the herein described vendor is a qualified vendor in the CISV Catalog and the
contract authorized by this ordinance is in the best interests of the City and complies with the
requirements of Subchapter B of Chapter 2157 of the Texas Government Code as a CISV Catalog
purchase; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered purchase order for materials,
equipment, supplies, or services, shown in the "File Number" listed hereon, and on file in the office
of the Purchasing Agent, are hereby approved:
FILE
NUMBER VENDOR AMOUNT
3235 VP Imaging $ 41,731.50
SECTION 2. By the acceptance and approval of the above numbered items set forth in the
attached purchase orders, the City accepts the offer of the persons submitting the bids to the Building
and Procurement Commission for such items and agrees to purchase the materials, equipment,
supplies or services in accordance with the terms, conditions, specifications, standards, quantities
and for the specified sums contained in the bid documents and related documents filed with the
Building and Procurement Commission, and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set forth
in the attached purchase orders wish to enter into a formal written agreement as a result of the City's
ratification of bids awarded by the Building and Procurement Commission, the City Manager or his
designated representative is hereby authorized to execute the written contract; provided that the
written contract is in accordance with the terms, conditions, specifications and standards contained in
the Proposal submitted to the Building and Procurement Commission, quantities and specified sums
contained in the City's purchase orders, and related documents herein approved and accepted.
.SECTION 4. By the acceptance and approval of the above numbered items set forth in the
subject purchase orders, the City Council hereby authorizes the expenditure of funds therefor in the
amount and in accordance with the approved purchase orders or pursuant to a written contract made
pursuant thereto as authorized herein.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this /~ dayof ~/~J, 2004.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
BY: ~
EULINE BROCK, MAYOR
Attachment 1
®
solutiona
VP Imaging, Inc.
PO Box
Lubbock, Texas 7949:3
806-784-0055 FAX 806-77~.-0925
City of Denton
2t5 E. McKinney Street
Denton, Texas 76201
QUOTE
Quote# 31168 2
Date: 9/2/2004
VP! Contact:
Cody Bettis
Customer ID:
Denton
Note: A/I quotes expire 30 days
from above date, P/ease ca//your
VP.r contact for any changes.
(~t¥ Item Descriptions Unit Pr Total
1 VPL Service Contract Agreement for one year. VP Imaging is your $ 34,931.50 $ 34,931.50
Laserfiche provider and front line support service center. Laserfiche
Renewal Support for one year, October 25, 2004 through October 25
2005. This includes LaserFiche service packs and point upgrades. Vi:
Imaging Technical Support, one year, unlimited support via phone, fa~
email, M-F, 8AM-5PM, CST, Call toll free (800) 353-2320.
LaserFiche LSAP for the following items:
LF Enterprise Server Soilware for SQL system, LF Enterprise Full
user 50, LF Enterprise Retrieval user 100, LF Enterprise WebLink,
LF Toolkit, LF CD Publisher, LF Snapshot Site, LF EmaiI Site, LF
Audit-Trail, DocuNav ToolBar Site, DocuNav AutoFile 3, Court
customize sot~vare.
80 VPIYR VP Imaging On-Site Training, Technical Support and/or Scanner $ 85.00 $ 6,800.00
Support, one year, ~ $85.00per hour plus parts. Hours to be divided
$
$
$
$
$
$
ATTENTION: MARY Subtotal $ 41,731.50
Please review this quote. The prices quoted are at or below CISV Catalog Tax
)rices. VP Imaging is a CISV approved vendor, VID#1752738222400. Let
us know if you have any questions or need additional information. We Freight $
look forward to working with you!
Thank you, Nadine. Total $ 41,731.50